September 15, 2016 at 6:00 PM - Special /Regular Session

Description:  A Special Session has been scheduled to receive a presentation from the Stayton Police Department and, time allowing, a 2016-2017 Goals Presentation from Safety and Security Director, Gary Rychard. The special session is open to the public.  

Description:  Gary will share his department goals for the 2016-2017 school year.

Description:  TIME:

Description:  We would like to welcome you to the Regular Session of the North Santiam School District’s Board of Directors.  This is an open meeting of the Board and the public is allowed to be present to observe. On tonight’s agenda is a place for public participation. Anyone in attendance, that isn’t on the agenda and wishes to address the Board during this meeting must fill out a public participation card that is available at the door and give it to the Board Secretary, Tonia Whisman

Description:  Any changes to the board packet after posting will be noted below:

Deleted-

New Agenda Items-
SHS Field Trip Request

Additional Attachments-
*Mike Miller's Goals presentation (under Spotlight)
*August 2016 Financial Report
*Chemeketa College Credit & Willamette Promise

Edited-
8.18.16 Meeting Minutes

Description:  MOTION- AGENDA APPROVAL 
Motion that the Board approve the agenda as modified.

Motion Made By:
Seconded By:
Vote:

Description:  The Board welcomes public comments on topics and concerns that affect the education of students. When stating an opinion before the Board, a statement of facts on which the opinion is based is particularly helpful.  The Board is also interested in your comments for viable solutions and ways of involving others who would be affected by the offered solutions.  Due to confidentiality and liability issues the Board cannot hear complaints against staff in an open session.  A copy of the policy and procedures on how to file a complaint are available at the back of the room, at any school office, from the board secretary, or from the North Santiam School District web site.  If there is anyone in attendance at this time, who has filled out a public participation card and wishes to address the Board, please step forward and state your name and address.

Description:   Mike Miller, Facilities Director, will be presenting his 2016-2017 department goals. If time allows, Gary Rychard will present his goals during the Special Session after the police department presentation. If there is not time to finish before 7 pm, he will present during this time as well. 

Description:  Andy will give the Board an oral report on the District.

Description:  Andy will update the board on the status of the Technology Department. 

Description:  Jane will submit the financial report for August 2016 and be present to answer any questions. 

Description:  David Bolin will be present to discuss his report on curriculum and professional development. 

Description:  ASB advisor, Rachel Krieger, will be present to discuss the start of the school year and student representatives on the school board. 

Description:  The board requested a report showing college and AP credits earned. They asked this include a percentage of students earning 9 or more college credits and also percentages showing those earning between 1-9, 10-20 and 20 or more. 

Description:  The CE Committee met on September 8, 2016.  Items discussed are in the attached meeting notes.

Description:  This item is on the agenda to allow representatives of area city councils in the District an opportunity to share information on upcoming city projects, grants, or community events that the school district or board members might participate in, or need information about.   

Sublimity City Council, Jim Kingsbury-
Stayton City Council, Jennifer Niegel-
Lyons City Council, Mike Wagner-

Description:  The meeting minutes from the previous month have been prepared and attached in the board packet for the Board's review and approval. All past "approved" minutes have been posted to the BoardBook website.

August 18, 2016-Regular Session Minutes

Description:  Teri Butler has presented a licensed report of new hires/resignations and will also share the Exit Interview Survey Results.

New Hires-
none
Resignations-
Mark Hesedahl (SHS)

Description:  Each year the new Superintendent goals are inserted into the evaluation document along with any changes to the Board and/or District Goals.  The  Superintendent's goals for 2016-2017 have been inserted into the document. There were no other changes made from last year.  

Description:  MOTION- APPROVAL OF CONSENT AGENDA
Motion that the Board approve and accept items listed in the Consent Agenda including item 11.1-the approval of the minutes from the August 18, 2016-Regular Session;  11.2- the approval of the resignation Mark Hesedahl; and 11.3- the approval of the Superintendent Evaluation document. 


Motion Made By:
Seconded By:
Vote:

Description:  Board members should have gotten an email regarding the upcoming elections for OSBA Board of Directors.  Tass Morrison has indicated she would like to run for re-election to the OSBA board. In order to run for an OSBA position, an individual must first be nominated by a board in their region.

MOTION-NOMINATION OF TASS MORRISON
Motion that the board officially nominate Tass Morrison for a position on the Oregon  School Board Association's Board of Directors. 

Motion Made By:
Seconded by:
Vote:

Description:  The board will discuss the mission statement proposed at the April 18, 2016 Special Session.

To develop a school and community culture that expects, supports and sustains partnerships to allow all students to reach their optimal potential.

Description:  Stephen will be present to request permission to take the SHS band on an out of state field trip. 

MOTION TO APPROVE OUT OF STATE FIELD TRIP
Motion made that the board approve an out of state field trip to California for the Stayton High School band class.

Motion Made By:
Seconded By:
Vote:

Description:  Community wide events, high school athletics, and district-wide information can be found on the following websites:

www.staytonevents.com
http://www.staytonathletics.com/ 

http://www.nsantiam.k12.or.us

*Please see the attached flier under Board Announcements for the OSBA Regional Meetings in the local area. The meeting for Salem is October, 17. 

SHS Turf Field Ribbon-Cutting Ceremony
Sept 14 ~ 6:00 pm (open house)
                 7:00 pm (ceremony) - Tod Nau has agreed to speak on behalf of the school board

First home football game on the new turf field:
Sept 16 ~ 7:00 pm

SES PTC Carnival:
Sept 30 ~ 5:30-7:30

Lyons Fire Department Chili Feed
October 1, 2016 ~ 9 am-3 pm

CE Meeting:
October 6, 2016 at the DO at 8:00 am

Next Board Meeting:
October 20, 2016 at the DO at 7:00 pm

November OSBA Annual Convention:
November 10-13 in Portland

Tass has provided SHS varisty sports schedule handouts for all board members (available at the high school office).

Description:  A list of possible future agenda items is attached as part of the board packet.  Board members may request that additional items be posted to this list.

Description:  Historically September enrollment is not complete and many no shows are not dropped prior to the board meeting.  Enrollment must be adjusted by secretaries for submission to the State by October 1st.  Therefore, a written report on the student count will be submitted to the Board in October.

Description:  • Roger Neufield provided five bags of school supplies to the district office. (cash value $18.20)

• E & J Gallo Winery donated $500 to Stayton Elementary School toward the cost of a fieldtrip to Newport for Ms Allen/Mrs Wilcox's classes. 

• Richard Vohs donated golf equipment to the Stayton High School girl's golf team (cash value $800)

Description:  Time: