June 16, 2016 at 7:00 PM - Regular Session

Description:  We would like to welcome you to the Regular Session of the North Santiam School District’s Board of Directors.  This is an open meeting of the Board and the public is allowed to be present to observe. On tonight’s agenda is a place for public participation. Anyone in attendance, that isn’t on the agenda and wishes to address the Board during this meeting must fill out a public participation card that is available at the door and give it to the Board's Executive Assistant.

Description:  Any changes to the board packet after posting will be noted below:

Added/Deleted Agenda Items After Posting-
• Application for Acceptance of a Gift (SHS)
• Application for Establishing a Club (SHS)
• Surplus Request

Added or Revised Attachments to Board Packet After Posting-
• Application for Establishing a Club (SHS)
• Needs Assmt Question 38 2016
• Needs Assmt Question 39 2016
• Survey Data Highlights
• Financial for May 2016
• Surplus Request

Description:  MOTION- APPROVAL OF THE AGENDA 
I move the Board approve the agenda as modified.

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Description:  The Board welcomes public comments on topics and concerns that affect the education of students. When stating an opinion before the Board, a statement of facts on which the opinion is based is particularly helpful.  The Board is also interested in your comments for viable solutions and ways of involving others who would be affected by the offered solutions.  Due to confidentiality and liability issues the Board cannot hear complaints against staff in an open session.  A copy of the policy and procedures on how to file a complaint are available at the back of the room, at any school office, from the Board's Executive Assistant, or from the North Santiam School District website.  If there is anyone in attendance at this time, who has filled out a public participation card and wishes to address the Board, please step forward and state your name and address.

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Description:  Laura Wipper will be presenting board awards to the following students for being selected to the Oregon All-State Dance Team:

Cheyenne Heuberger
Maggie Bullard

Description:  Andy will give the Board an oral report on the District. Associate Superintendent Dave Bolin will also submit a written report on the TELL survey, the BERC group and Smarter Balanced Assessment and be present to answer questions.

Description:  Jane will be in attendance to answer any questions on the financial report for May.

Description:  This item is on the agenda to allow representatives of city councils within the District's boundary an opportunity to share information on upcoming city projects, grants, or community events that the school district or board members might participate in, or need information about.   

Sublimity City Council, Jim Kingsbury-
Stayton City Council, Jennifer Niegel-
Lyons City Council, Steve Baldwin/Mike Wagner-

Description:  The minutes have been prepared for the Executive/Regular Session and Special Session meetings held in May.  They are included in the board packet for review. 

•  May 19, 2016-Special Session Minutes
•  May 19, 2016-Executive/Regular Sessions Minutes

Description:  Policy revisions presented have been prepared due to the needs of the District. They were received during the May Regular Session.

FF/FFA Naming Facilities
The policy revisions are based on the previous discussion by the Board and the Community Engagement Committee on the naming of facilities and the establishment of a school Hall of Fame.

Description:  Teri has prepared a list with changes to licensed staff since the last Regular Session.  

Description:  MOTION-APPROVAL OF THE CONSENT AGENDA
I move the Board approve the Consent Agenda including 7.1 Approval of the Minutes from the May 19, 2016 Executive/Regular Sessions; 7.2 Approval of Revised Policy FF/FFA naming Facilities; and 7.3 Approval of new hires - Alyssa Shryock, Kim Lamoreaux , and Hannah Johnson and the acceptance of the resignation from AJ Buckholz.

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Description:  Policy revisions have been completed based on recommendations by OSBA or due to outdated information.

BDDB/BDD-Board Meeting Agenda
With new technological advances the posting of information is apt to be seen online than at a post office.  Also the number of days to post the agenda prior to the meeting is not what is historically expected in the North Santiam School District by the Board.

GBN/JBA & JBA/GBN & ARs-Sexual Harassment
OSBA has recommended that this policy be separate from the current harassment policy with multiple types of harassment.  In the future, the harassment policy will most likely be separated out even more. GBN/JBA is exactly the same as JBA/GBN as is also the ARs, they just go into different sections of the policy notebook.  Therefore, in order to save space and printing costs, only one copy of the policy and AR are included in the board packet for review.  Next month, both copies will be included for final approval.

Description:  Jane will be reviewing the budget information and motions during the Budget Hearing. The resolutions are attached below as part of the board packet.

MOTION-APPROVAL Of THE 2016-17 BUDGET
I move the Board approve Resolutions #061616A- Adopting the 2016-17 Budget in the amount of $34,834,642; Resolution #061616B-Making Appropriations; Resolution #061616C-Imposing the Tax; and Resolution #061616D-Categorizing the Tax.

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MOTION-TRANSFER OF APPROPRIATIONS
I move the Board approve Resolution #061616E-Approving the transfer of appropriations between functions as presented.

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Description:  Each year the Board must pass a resolution regarding the ending fund balance and reserves.  Attached is policy DBDB-Budget Fund Balances.

MOTION-GASB 54 RESOLUTION
I move the Board approve GASB 54 Resolution #061616F-Making Designations for the Ending Fund Balance for 2015-16 as presented.

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Description:  Dale Sunderman is requesting to establish a new club for the purpose of learning different skills like welding, painting and trouble shooting in order to repair/rebuild donated items such as lawnmowers. 

MOTION - APPROVAL OF THE REQUEST TO ESTABLISH NEW MANUFACTURING REPAIR CLUB
I move the Board approve the request to establish a new Manufacturing Repair Club at Stayton High School.

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Description:  The oven at Stayton High School is being replaced with a new stack oven so the Food Services Director is asking to list the old oven as surplus and post on Craig's List for a minimum of $200.

MOTION- APPROVAL OF SURPLUS
I make a motion that the Board designate as surplus the Blodgett Convection Oven from Stayton High School.

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Description:  Keith will be giving a brief demonstration of the new website to be launched June 23, 2016.

Description:  Board Chairman, Laura Wipper asked Mary Richards to gather some information on how districts are including high school student representation on the Board.  OSBA sent out a request to gather the information for NSSD.  Out of 220 school districts, only six responded to the request for information.  A summary of their responses is attached in the board packet. This is an opportunity to further discuss this option.

Description:  Community wide events, high school athletics, and district-wide information can be found through the following website links:

www.staytonevents.com  
http://www.staytonathletics.com
nsantiam.k12.or.us

Other upcoming board activities and events include:

June 18, 2016 (Saturday) from 4-7 pm
@ Andy and Amber Gardner's
Retirement Picnic for Mary Richards

July 15-17, 2016 Summer Board Conference
Riverhouse Conference Center in Bend

July 21, 2016 School Board Meeting
District Office, Santiam Room

July 30, 2016 SummerFest 9am-3pm
Old Downtown Stayton

August 2, 2016 Goal Workshop 8am-5pm
Spirit Mountain Casino
271 SW Salmon River Hwy, Grand Ronde, OR

Description:  A list of possible future agenda items is attached as part of the board packet.  Board members may request that additional items be posted to this list.

Description:  Student enrollment is at 2254 students.  A list of enrollment at all schools, separated by school and grade level is attached as part of the board packet.

Description:  Attached in the board packet is a list of field trips taken and/or planned during the months of May-June, as of June 14, 2016.  Overnight field trips are highlighted.

Description:  The Daily Buzz Coffee Co. donated 75 free drink cards to the Stayton High School staff with a product value of $675.

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