February 18, 2016 at 7:00 PM - Regular Session

Description:  We would like to welcome you to the Regular Session of the North Santiam School District’s Board of Directors.  This is an open meeting of the Board and the public is allowed to be present to observe. On tonight’s agenda is a place for public participation. Anyone in attendance, that isn’t on the agenda and wishes to address the Board during this meeting must fill out a public participation card that is available at the door and give it to the Board Secretary, Mary Richards.

Description:  Any changes to the board packet after posting will be noted below:

Added Agenda Items-
None

Deleted Agenda Items-
Student ASB Report


Additional Support Materials (attachments)-
Community Engagement Minutes
Draft Calendars
SIS-SMS PowerPoint Presentation

Description:  MOTION- AGENDA APPROVAL 
I move the Board approve the agenda as presented (or modified).

By:
Second:
Vote:

Description:  The Board welcomes public comments on topics and concerns that affect the education of students. When stating an opinion before the Board, a statement of facts on which the opinion is based is particularly helpful.  The Board is also interested in your comments for viable solutions and ways of involving others who would be affected by the offered solutions.  Due to confidentiality and liability issues the Board cannot hear complaints against staff in an open session.  A copy of the policy and procedures on how to file a complaint are available at the back of the room, at any school office, from the board secretary, or from the North Santiam School District web site.  If there is anyone in attendance at this time, who has filled out a public participation card and wishes to address the Board, please step forward and state your name and address.

Description:   

Description:  Mike will talk about some of the things happening at SIS/SMS.

Description:  Mike will be introducing the students who will be given awards for academic excellence, outstanding citizenship and/or most improved.  They are: Mariela Gonzalez, Savannah Baker, Ryanna Sitton, Pedro Garibaldi, McKenzie Murphy, Yair Hernandez, Emma Storey, Ashley Bush, and Karissa Flatman.

Description:  Vicky Storey will present information on the AVID Program.

Description:  Kelly Fields will be in attendance to present information about the Stayton High School FBLA program.

Description:  Andy will give the Board an oral report on the District.

Description:  The January financial report has been submitted by Jane Nofziger for the Board's review.   Jane will be in attendance to answer any questions.

Description:  This item is on the agenda to allow representatives of area city councils in the District an opportunity to share information on upcoming city projects, grants, or community events that the school district or board members might participate in, or need information about.   

Sublimity City Council, Jim Kingsbury-
Stayton City Council, Jennifer Niegel-
Lyons City Council, Steve Baldwin/Mike Wagner-

Description:  The minutes from the last Community Engagement meeting are attached for the Board's review.

Description:  Mary has prepared the minutes from the board meeting last month, which are attached in the board packet for the Board's review and approval. All past "approved" minutes have been posted to the BoardBook website.

•  January 21, 2016 -Special/Regular Session Minutes

Description:   At this time there are no licensed or administrative changes. 

Description:  MOTION- CONSENT AGENDA APPROVAL OF MINUTES
I move the Board approve the minutes from the January 21, 2016-Special/Regular Session as presented.

By:  
Second:  
Vote:  

Description:  There was some discussion during the last Leadership Team meeting regarding a request for the Board to consider the naming of a room within a building after a former employee.  Policy FA/FAA adopted by the Board in 2014 is attached for the Board's review prior to the meeting. Since the request is to name a specific room in a building, and not a request to name a school or facility, the Board Chairman has the ability to assign the Community Engagement Committee the task of reviewing the request and making a
recommendation to the Board. 

It was also recommended that the District add wording to policy FF/FFA that states a person’s historical
contributions as well as their political stances will be reviewed as part of the decision making process.  What was an acceptable political stance or view in 1900 may not be acceptable in today’s world.

Description:  The following policy revisions were recommended by OSBA based on new laws passed during the 2015 Legislative Session.  The policies listed will be brought back for approval in March.  The administrative rules (ARs) have been presented for informational purposes and do not need to be officially approved by the Board.

EBC/EBCA-Emergency Procedures and Disaster Plans & EBCB –Emergency Drills and Instruction
House Bill 2661 revised Oregon Revised Statute (ORS) 336.071 adds lockout, shelter in place and evacuation to the required training and instruction for student safety. It also changed language from ‘coastal’ to ‘tsunami’ hazard zones. In addition, the HB 2661 added that a school board may now conduct an executive session to discuss “matters relating to school safety or a plan that responds to safety threats made toward a school...” pursuant to ORS 192.660(2)(k).

EFA-Wellness Program & EFAA AR-School Meals
House Bill 2404 revised Oregon Revised Statute 336.423 to align it with federal standards for meal programs.

GCBDA/GDBDA AR (1) (2) (4)-Federal Medical Leave Act (FMLA) and Oregon Family Leave Act (OFLA)
The United States Supreme Court case, Obergefell v. Hodges, 576 U.S., granted same-sex couples the right to marry. Oregon, previous to this decision, allowed same-sex partners to enter into a domestic partner relationship by obtaining a Certificate of Registered Domestic Partnership (CRDP). In conversation with the Oregon Bureau of Labor and Industries, it was confirmed that same-sex couples who had obtained a CRDP prior to the Obergefell v. Hodges decision, and have either chosen to not marry or have not yet married, are still eligible for Oregon Family Leave Act (OFLA) leave benefits. This update revises the definition of spouse for Family Medical Leave Act (FMLA). Therefore, this definition of spouse is used only in FMLA, but since Oregon also recognizes a Certificate of Registered Domestic Partnership, the domestic partner language remains in the definition of spouse for any OFLA only administrative regulations. In addition, revisions were made in the ‘Continuation of Health Insurance Benefits’ section as a result of House Bill 2600, which aligned OFLA continuation of health insurance benefits with FMLA.

JFCF-Harassment/Intimidation…
Senate Bill 790 added the term “domestic violence” to new or existing, age appropriate training programs for students in grades 7 through 12 and for school employees. Additionally, it requires districts to include notice of this policy in communication to students and parents, i.e., the district’s student/parent handbook (which the district does). It further adds that districts will cause the posting of the required posters, as provided by the Oregon Department of Education when available, in clearly visible locations in appropriate school campuses.

Description:  The Calendar Committee met on February 8th to review the draft calendars for 2016-17 and 2017-18.  Copies will be added to the board packet after input from principals. The 2016-17 Calendar will be on the March agenda for approval.

Description:  The District would like to declare the old walk-in freezer from Stayton Elementary School as surplus.  It needs a new condenser compressor and is not working.

ACTION-DECLARING SURPLUS
I move the Board declare the old walk in freezer from Stayton Elementary School as surplus.

By:
Second:
Vote:

Description:  Community wide events, high school athletics, and district-wide information can be found on the following websites:

www.staytonevents.com  
http://www.staytonathletics.com
http://nsantiam.orvsd.org/combined-calendar  

March 3, 2016-8:00 am
Special/Executive Session
District Office

March 3, 2016-11:00 am
Goals Sub-Committee Meeting
District Office-Santiam Room

March 17, 2016-6:00 pm/7:00 pm
Special Session/Regular Session
Mari-Linn School

Description:  A list of possible future agenda items is attached as part of the board packet.  Board members may request that additional items be posted to this list.

Description:  Enrollment is at 2287, down seven students since the last report in January. It is still 33 students above the projected student count for 2015-16.  ADMw projections take into consideration the number of students enrolled, but other weighted programs such as Special Education and English Language Learners also impact State School Funding.

Description:  Attached in the board packet is a list of field trips planned and/or taken during the months of January/February (as of February 10, 2016).

Description:  Teri and Keith Butler donated a new 40" LED HD flat screen TV, wall mount, and innovational "Chromebit" to the District Office (value $324.97) for announcements, advertising of school and district events, bond information, school and campus pictures, etc.

Description:  Time: