September 17, 2015 at 7:00 PM - Regular Session

Description:  We would like to welcome you to the Regular Session of the North Santiam School District’s Board of Directors.  This is an open meeting of the Board and the public is allowed to be present to observe. On tonight’s agenda is a place for public participation. Anyone in attendance, that isn’t on the agenda and wishes to address the Board during this meeting must fill out a public participation card that is available at the door and give it to the Board Secretary, Mary Richards.

Description:  Any changes to the board packet after posting will be noted below:

Deleted-
Executive Session
Personnel Report-There are no new licensed hires, etc.

New Agenda Items-

Additional Attachments-
Dave Bolin's Written Report
Replaced CE Minutes
Financial Cash Flow August 2015
Collaboration Grant Newsletter for August
Smarter Balance Information

Rescheduled-

Description:  MOTION- AGENDA APPROVAL 
I move the Board approve the agenda as modified.

By:
Second:
Vote:

Description:  The Board welcomes public comments on topics and concerns that affect the education of students. When stating an opinion before the Board, a statement of facts on which the opinion is based is particularly helpful.  The Board is also interested in your comments for viable solutions and ways of involving others who would be affected by the offered solutions.  Due to confidentiality and liability issues the Board cannot hear complaints against staff in an open session.  A copy of the policy and procedures on how to file a complaint are available at the back of the room, at any school office, from the board secretary, or from the North Santiam School District web site.  If there is anyone in attendance at this time, who has filled out a public participation card and wishes to address the Board, please step forward and state your name and address.

Description:   

Description:  Margorie Lowe is representing the HUB since Lisa Harnisch had to be at a mandatory meeting in Roseburg.  Margorie will present information about the Early Learning HUB Grant and how it is being implemented in the District.

Description:  Andy will give the Board an oral report on the District.

Description:  The August financial information will be attached prior to the board meeting.

Description:  This item is on the agenda to allow representatives of area city councils in the District an opportunity to share information on upcoming city projects, grants, or community events that the school district or board members might participate in, or need information about.   

Sublimity City Council, Jim Kingsbury-
Stayton City Council, Jennifer Niegel-
Lyons City Council, Steve Baldwin-

Description:  The CE Committee met during the first week in September.  Items discussed are in the attached meeting notes.

Description:  Dave has provided a written report on the changes to the Achievement Compact and the planned professional development for 2015-16.  He will be in attendance to answer any questions you may have in these areas or on the information he provided at the last meeting regarding textbook adoptions.

Description:  Mary has prepared the minutes from the board meetings last month, which are attached in the board packet for the Board's review and approval. All past "approved" minutes have been posted to the BoardBook website.

August 20, 2015-Regular Session Minutes

Description:  A summary of each policy revision recommended by OSBA is below:

Revised AC-Nondiscrimination
The recommended changes are a result of combining the procedural steps in the sample administrative regulation, in addition to identifying to whom complaints may be filed, and to better clarify the roles of
parties in the complaint process.

Revised GAA-Personnel Definitions and GD/GDA Classified Instructional Assistant Positions
This policy was updated based on recommendations by OSBA. It defines personnel and includes the requirements for instructional assistants and translators.

Revised JFCG/KGC/GBK, KGC/GBK/JFCG, & GBK/JFCG/KGC -Prohibited Use, Possession, Distribution or Sale of Tobacco Products and Inhalant Delivery Systems; JFCG/JFCH/JFCI-Use of Tobacco Products, Alcohol, Drugs or Inhalant Delivery Systems;  and KGB-Public Conduct on District Property
House Bill (HB) 2546 (2015) adds and defines “inhalant delivery system.” It amends laws concerning the sale of tobacco products to minors, and use, distribution or possession of tobacco products by minors, so those laws equally apply to inhalant delivery systems. It continues the requirement that school and working environments be free of tobacco products and now inhalant delivery systems, and continues to prohibit smoking and now aerosolizing and vaporizing on any school property, including parking lots, by any student, staff member or visiting public.

JECB-Admission of Nonresident Students & Interdistrict Transfers
Senate Bill (SB) 709 (2015) is a cleanup bill to address issues from the previous legislation, and addresses only interdistrict transfers.

Description:  MOTION- APPROVAL OF CONSENT AGENDA
I move the Board approve and accept items listed in the Consent Agenda including item 7.1-the approval of the minutes from the August 20, 2015-Regular Session; and item 7.2 the approval of revisions to policies AC-Nondiscrimination, GAA and GD/GDA-Personnel Definitions and Classified Instructional Assistant Positions, JFCG/KGC/GBK (and duplicates)-Prohibited Use, Possession, Distribution or Sale of Tobacco Products and Inhalant Delivery Systems, JHCG/JHCH/JHCI-Use of Tobacco Products, Alcohol, Drugs or Inhalant Delivery Systems, and JECB-Inter District Transfers.

By:
Second:
Vote:

Description:  The Board needs to approve the Classified Bargaining Agreement as presented during the Executive Session. 

I move the Board approve the salary and benefit package increases as stipulated in the Classified Bargaining Agreement for  2015-16.

By:
Second:
Vote:

Description:  Board members should have gotten an email regarding the upcoming elections for OSBA. Information and forms for open OSBA Board and Legislative Committee positions are available on the OSBA website at http://www.osba.org/About%20OSBA/LeftNav/Election_Center.aspx .  If a board member is interested in any of the open positions, they need to contact Laura prior to the meeting so that the Board can nominate them appropriately. 

MOTION-POSSIBLE NOMINATION

By:
Second:
Vote:

Description:  Community wide events, high school athletics, and district-wide information can be found on the following websites:

www.staytonevents.com
http://www.staytonathletics.com/ (new)
http://nsantiam.orvsd.org/combined-calendar

CE Meeting:
October 1, 2015 at the DO at 8:00 am

Regional Dinner Meeting
October 1st WESD-Dinner at 5:30 pm
(Registration Required)

Lyons Fire Department Chili Feed
October 3, 2015 9am-3pm

Legislative Dinner
October 7, 2015 at 6:00 pm Place TBA

Next Board Meeting:
October 15, 2015 at the DO at 7:00 pm

Bond Dinner with LRFMP/CBO Committee Members:
October 28th at 6:00 pm at SES in the Multi-Purpose Room

November OSBA Annual Convention:
November 13-15 in Portland

Description:  A list of possible future agenda items is attached as part of the board packet.  Board members may request that additional items be posted to this list.

Description:  Historically September enrollment is not complete and many no shows are not dropped prior to the board meeting.  Enrollment must be adjusted by secretaries for submission to the State by October 1st.  Therefore, a written report on the student count will be submitted to the Board until October.

Description:  Roger Neufeld from Sublimity donated school supplies and back packs to the Needy Child Committee for distribution (value unknown).

Description:  Board Members need to let Mary know if they plan to attend the November OSBA Conference so she can send in their registration.  She currently has Tass Morrison, Laura Wipper and Garrett Trott registered for the event. 

Description:  The Board will need to get their group picture taken and sign the board protocol after the meeting (or between the Executive and Regular Sessions).

Description:  Time: