July 16, 2015 at 6:00 PM - Executive/Regular Session

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Description:  The Board will receive an update on Certified and Classified Negotiations.

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Description:  We would like to welcome you to the Regular Session of the North Santiam School District’s Board of Directors.  This is an open meeting of the Board and the public is allowed to be present to observe. On tonight’s agenda is a place for public participation. Anyone in attendance, that isn’t on the agenda and wishes to address the Board during this meeting must fill out a public participation card that is available at the door and give it to the Board Secretary, Mary Richards.

Description:  Any changes to the board packet after posting will be noted below:

New Agenda Items-
None

Additional Attachments-
Licensed Report
Technology Plan Presentation
Exit Survey Information

Description:  MOTION- AGENDA APPROVAL 
I move the Board approve the agenda as presented (or modified).

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Description:  The Board welcomes public comments on topics and concerns that affect the education of students. When stating an opinion before the Board, a statement of facts on which the opinion is based is particularly helpful.  The Board is also interested in your comments for viable solutions and ways of involving others who would be affected by the offered solutions.  Due to confidentiality and liability issues the Board cannot hear complaints against staff in an open session.  A copy of the policy and procedures on how to file a complaint are available at the back of the room, at any school office, from the board secretary, or from the North Santiam School District web site.  If there is anyone in attendance at this time, who has filled out a public participation card and wishes to address the Board, please step forward and state your name and address.

Description:  Keith will present the updated Technology Plan.

Description:  Evan Smith, Mike Wagner, Garrett Trott, and Tod Nau need to be sworn in for their four year terms on the Board.  A copy of the oath is attached.

Description:  Nominations and election of the Board Chairman and Vice Chairman will take place as required by policy. After the election, the newly elected Board Chairman will take over the meeting and continue with the nominations for Board Vice Chairman. Policy allows for two terms in a row as board chairman or vice chairman (revised in 2012).  

Description:  Nominations:

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MOTION- ELECTION OF BOARD CHAIRMAN
I move the nominations be closed and a vote be taken for Board Chairman.

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Additional Motions:

Description:  Nominations:

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MOTION- ELECTION OF BOARD VICE CHAIRMAN
I move the nominations be closed and a vote be taken for Board Vice Chairman.

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Description:  Andy will give the Board an oral report.  Attached is information submitted by David Bolin on 2014-15 Professional Development.

Description:  The finance office is closing out the 2014-15 school year.  A full end of year report will be given at the Regular Session in August.

Description:  This item is on the agenda to allow representatives of area city councils in the District an opportunity to share information on upcoming city projects, grants, or community events that the school district or board members might participate in, or need information about.   

Sublimity City Council, Jim Kingsbury-
Stayton City Council, Jennifer Niegel-
Lyons City Council, Steve Baldwin-

Description:  SummerFest is coming up on Saturday, July 25th. Mary will pass around a sign up schedule.  If board members are available that day and have not signed up to help with the booth yet, please do so at the meeting.  

Description:  Teri Butler did exit interview with staff leaving the District.  She has submitted a written report and will be available to answer any questions the Board may have.

Description:  Mary has prepared the minutes from the board meetings last month, which are attached in the board packet for your review and approval. All past "approved" minutes have been posted to the BoardBook website.

•  June 18, 2015-Special Session/Budget Hearing
•  June 18, 2015-Regular Session

Description:  Teri Butler has submitted a licensed report showing the following:

New Hires:
Stephen Fulks, SMS/SHS Band/Music (replacing Mike Hettwer)

Resignations:
Katheryn Kem, SES Music Teacher

Description:  MOTION- APPROVAL OF CONSENT AGENDA
I move the Board approve and accept items listed in the Consent Agenda including item 11.1-the approval of the minutes from the June 18, 2015-Regular Session and the June 18, 2015-Special Session/Budget Hearing, and item 11.2 the approval of new hire- Stephen Fulks and the acceptance of the resignation of Kathryn Kem.

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Description:  Every July the Board must approve organizational items in order to proceed with business for the new fiscal year.

Description:  Confidential and supervisory employees for 2015-16 include: Full Time-Jane Nofziger, Toni Silbernagel, Teri Butler, Nancy Peterson, Debbie McDonnell, Janine Christensen, Mary Richards, Sara Moberg, Sarah Ninman, Tiffany Walbridge, Keith Butler, Debbie Johnston, Steve Burkleo, and Michael Miller along with Part Time- Jodi Hack, Sharon Etzel, and Gary Rychard.

Description:  The Board needs to approve the following:
•  Chief Administrative Officer-Andy Gardner
•  District Clerk-Andy Gardner
•  Deputy Clerk-Jane Nofziger
•  Legal Counsel-Garrett, Hemann, et al
•  Official Auditors for School Year- Accuity, LLC
•  Budget Officer-Andy Gardner
•  Board Meeting Calendar- Third Thursday of the Month
•  Custodian of Funds-Jane Nofziger
•  Depositor(ies) for School Funds-LGIP, US Bank
•  Facsimile Signatures-Andy Gardner, David Bolin and Jane Nofziger
•  Inter-Fund Borrowing Within Fiscal Year

Description:  These grants include the following but are not limited to:
•  Title Grant Applications
•  NCLB/eCIP Consolidated Grant Applications
•  ESEA Grant Applications
•  All State and Federal Grant Applications
•  All Non-Profit Grant Applications

Description:  MOTION TO APPROVE ORGANIZATIONAL AGENDA ITEMS
I move the Board approved Organizational Agenda Items 12.1-Identification of Confidential and Supervisory Employees; 12.2-Designations and Authorizations; and 12.3-Grant and Consolidated Sub-Grant Authorizations.

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Description:  During the Executive Session the Board will be given an update on licensed and classified negotiations. 


MOTION- APPROVAL OF LICENSED CONTACT
I move the Board approve the 2015-2018 Licensed Contract and any associated Memorandums of Agreement or Understanding as presented.

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Description:  Each year the Board reviews its protocol and has the opportunity to make changes.  The current protocol is attached for review.  If changes are made, it will be on the consent agenda next month for approval to the policy (BBF AR- Board Protocol).

Description:  The Board needs to review the assignment of board members to the Community Engagement Committee. Currently Tass Morrison, Garrett Trott, and Mike Wagner are members, with Tass as the Committee Chairman.   The new Board Chairman can choose to keep the current board members on the Committee if they wish to continue or assign new board members for 2015-16.

Description:  An updated presentation on District and Board Goals needs to be completed prior to the August 10th Goal Setting Workshop.  The Board Chairman will need to determine which board member will be responsible for putting this together.

Description:  The Board Calendar is attached for the Board's convenience.  Community wide events, high school athletics, and district-wide information can be found on the following websites:

www.staytonevents.com
http://staytonathletics.org/
http://nsantiam.orvsd.org/combined-calendar

•  SummerFest~ July 25th (9am-4pm)
•  Leadership Team Summer Goal Workshop~ August 10th
•  Next Regular Session~ August 20th at District Office (7pm)

Description:  A list of possible future agenda items is attached as part of the board packet.  Board members may request that additional items be posted to this list.

Description:  This time is reserved on the agenda for the announcements of upcoming board workshop/conference registration windows or for reports on recent workshops/conferences attended by board members. 

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