June 18, 2015 at 7:00 PM - Regular Session

Description:  The Board would like to welcome you to the Regular Session of the North Santiam School District’s Board of Directors. This is an open meeting of the Board and the public is allowed to be present to observe. On tonight’s agenda is a place for public participation. Anyone in attendance, who wishes to address the Board regarding an issue that is not on the agenda, must fill out a public participation card, that is available at the door, and give it to the Board Secretary, Mary Richards.

Description:  Anything added to or deleted from the agenda after its initial posting will be listed below:

Added Agenda Items: 
Field Trips

Deleted Agenda Items:
Appropriations Resolution #061815F

New Attachments: 
Financials-May 2015
Budget Resolutions #061815A-D
GASB 54 Resolution #061815E
Revised Licensed Report (2)

Description:  MOTION-APPROVAL OF THE AGENDA
I move the Board approve the agenda as presented (or as modified).

By:
Second:
Vote:

Description:  Ron Lierman is retiring from the Board and Tass will present him with a special gift from the Board and District to thank him for his years of service.

Description:  The Board welcomes public comments on topics and concerns that affect the education of students. When stating an opinion before the Board, a statement of facts on which the opinion is based is particularly helpful.  The Board is also interested in your comments for viable solutions and ways of involving others who would be affected by the offered solutions.  Due to confidentiality and liability issues the Board cannot hear complaints against staff in an open session.  A copy of the policy and procedures on how to file a complaint is available at the back of the room, at any school office, from the board secretary, or from the North Santiam School District website.  If there is anyone in attendance at this time, who has filled out a public participation card and wishes to address the Board, please step forward and state your name and address.

Description:  Andy will give the Board an oral report on the District. 

Description:  The financials for May are attached in the board packet. Jane will be in attendance to answer any questions the Board may have.

Description:  This item is on the agenda to allow representatives of area city councils in the District an opportunity to share information on upcoming city projects, grants, or community events that the school district or board members might participate in, or need information about.   

Sublimity City Council, Jim Kingsbury-
Stayton City Council, Jennifer Niegel-
Lyons City Council, Steve Baldwin-

Description:  The Community Engagement Committee met during the first week of June.  The main topic of discussion was communication, new CE Committee membership,  and possible SummerFest activities.The minutes from the meeting are attached for the Board's review. 

Description:  Mary has prepared the minutes from the last board meeting and the minutes from the Budget Committee meeting.  They are attached for review by board members prior to approval.

•  May 21, 2015-Executive/Regular Session Minutes
•  May 28, 2015-Budget Committee Minutes

Description:  Teri Butler has submitted a licensed report for the month of June.  Changes to licensed staff are below:

Resignations:
Kristy Zollner, SES Grade 3
Brandon Bennett, SHS Resource Room at SHS
Beth Vidana, SUB Resource Room
Beth Hanneman, SES English Language Learners
Chad Johnson, PE at SES/SUB/ML


New Hires:
Rebecca Needham, ML 3/4 Blend
Tamara Evarts, SES SpEd 
Jenica Bishop, SES 2nd Grade
James John, SHS Science
Crystal Olson, SHS Social Studies and Language Arts
Lori Tuter, SHS Language Arts
Mazie Redner, SUB 8th Grade
Courtney Thompson, SIS 4th Grade
Emily Purdy, SIS 4th Grade
Amy Goulter-Allen, SHS AG/Food Science
Ashley Herndon-Dubra, SHS Counselor
Brenna Smith, SUB 1st Grade
Wendy Pye-Ficker, SES 2nd Grade
Cameron Johnson, SES-ELL
Shealon Cooper, SES Dean of Students/Reading Specialist (New Position)
Krysta Miller, SES 2nd Grade
Philip Peterson, SMS 7th Grade Science

Description:  MOTION-APPROVAL OF THE CONSENT AGENDA
I move the Board approve the Consent Agenda as presented, including: 7.1 the approval of the minutes from the May 21, 2015-Executive/Regular Session and the minutes from the May 28, 2015-Budget Committee meeting; and 7.2 the acceptance of resignations from: Kristy Zollner, Brandon Bennett, Beth Vidana, Beth Hanneman, and Chad Johnson; and the approval of new hires: Rebecca Needham, Tamara Evarts,  James John, Crystal Olson, Lori Tuter, Mazie Redner, Courtney Thompson, Emily Purdy, Amy Goulter-Allen, Ashley Herndon-Dubra, Brenna Smith, Wendy Pye-Ficker, Cameron Johnson, Shealon Cooper, Krysta Miller, and Philip Peterson.

By: 
Second:
Vote:

Description:  Attached is the draft contract with Mid-Columbia Bus Company (MIDCO).  The Board approved the intent to award this contract with MIDCO in April.  The contract is based on the requirements set forth in the Request for Proposals (RFP) they responded to earlier in the year.  Andy will represent the District in the signing of the contract set to be finalized on Monday, June 15th. 

Description:  After each Special District Election the Board must accept the abstract results and certify that the applicant is qualified to fill a position on the Board of Directors.  The results from both Linn and Marion County are attached as part of the board packet.

MOTION-ACCEPTANCE OF ABSTRACT RESULTS
I move the Board accept the abstract results from the May 19, 2015 Special District Election from both Linn and Marion County and certify that Mike Wagner, Garrett Trott, Tod Nau and Evan Smith are qualified to take office as a member of the Board of Directors for North Santiam School District for a term of four (4) years. 

Description:  Jane will be going over the budget documents during the Special Session/Budget Hearing.  They are attached for review.

MOTION-ADOPTION OF 2015-16 BUDGET
I move the Board approve Resolution #061815A Adopting the Budget in the total amount of $34,904,790; Resolution #061815B-Making Appropriations; Resolution #061815C-Imposing the Tax; and Resolution #061815D-Categorizing the Tax.

By:
Second:
Vote:

Description:  Each year the Board must pass a resolution regarding the ending fund balance and reserves.  Attached is policy DBDB-Budget Fund Balances.

MOTION-GASB 54 RESOLUTION
I move the Board approve GASB 54 Resolution #061815E-Making Designations for the ending fund balance for 2014-15 as presented.

By:
Second:
Vote:

Description:  A projection of enrollment based on rolling one grade level up to the next and inserting an average sized K class has been completed and is in the board packet for review.  This projection does not take into account the expected loss of ELL students during the 2015-16 School Year.

Description:  The Board Calendar is attached for the Board's convenience.  Community wide events, high school athletics, and district-wide information can be found on the following websites:

www.staytonevents.com
http://staytonathletics.org/
http://nsantiam.orvsd.org/combined-calendar

Board Meetings
The next board meeting will be held on July 16th starting at 7:00 p.m. in the Santiam Room on the DO site.  

OSBA Summer Board Conference
July 18-19, 2015 (Registration Required) 

SummerFest Booth
July 25th-District's booth to be located in Pioneer Park

Description:  A list of future agenda items is attached as part of the board packet. Items in red font are based on the Board goals and items in blue font are based on the measures set forth for the District goals. Some items on the list will be addressed in Leadership Team Quarterly Reports.  Board members may request that additional items be posted to this list. 

Description:  Stayton PTC donated $300 toward Tracy's Tender Touch Closet, Joan Herrold donated $500 toward Tracy's Tender Touch Closet and Mike and Cindy Wagner, owners of Santiam Towing and Recovery donated $100 toward Tracy's Tender Touch Closet at Stayton Elementary School.  Tracy's Tender Touch Closet provides clothing to needy children and was highlighted at the board meeting held at Stayton Elementary School in April.

Description:  A list of field trips approved for June 2015 (as of June 18th) is included in the board packet.

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