November 20, 2014 at 7:00 PM - Regular Session

Description:  The Board would like to welcome you to the Regular Session of the North Santiam School District’s
Board of Directors. This is an open meeting of the Board and the public is allowed to be present to observe. On tonight’s agenda is a place for public participation. Anyone in attendance, who wishes to address the Board regarding an issue that is not on the agenda, must fill out a public participation card, that is available at the door, and give it to the Board Secretary, Mary Richards.

Description:  Anything added to, or deleted from, the agenda after its initial posting will be listed below:

Added Agenda Items:  None~Agenda as Presented

New Attachments:  Technology Department Quarterly Report

Removed Items:

Description:  MOTION-APPROVAL OF THE AGENDA
I move the Board approve the agenda as presented (or as modified).

By:
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Vote:

Description:  The Board welcomes public comments on topics and concerns that affect the education of students. When stating an opinion before the Board, a statement of facts on which the opinion is based is particularly helpful.  The Board is also interested in your comments for viable solutions and ways of involving others who would be affected by the offered solutions.  Due to confidentiality and liability issues the Board cannot hear complaints against staff in an open session.  A copy of the policy and procedures on how to file a complaint is available at the back of the room, at any school office, from the board secretary, or from the North Santiam School District website.  If there is anyone in attendance at this time, who has filled out a public participation card and wishes to address the Board, please step forward and state your name and address.

Description:  Andy will give the Board a general district-wide report and an update on bond activities. Leadership Team Quarterly Reports are available on the BoardBook website.

Description:  Financial reports for the General Fund and Bond Activities are attached for the Board's review.

Description:  Principals will give a quick report on how conferences and discussions on Common Core went in their buildings during the first week of November.

Mike Proctor will also report on the Common Core Forum held at SIS/SMS on November 12th.

Description:  This item is on the agenda to allow representatives of area city councils in the District an opportunity to share information on upcoming city projects, grants, or community events that the school district or board members might participate in, or need information about.   

Sublimity City Council, Joanie Wigginton-
Stayton City Council, Jennifer Niegel-
Lyons City Council, Steven Baldwin-

Description:  Minutes from the last CE Committee meeting are attached in the board packet.  Items discussed included:

•  Common Core Forum plans and communication to parents and community members;
•  Upcoming Bond Open House events; and
•  Food Service Focus Group (First Meeting-November 24th).

Description:  Mary has prepared the minutes from the last board meeting.  They are attached for review by board members prior to approval.

•  October 16, 2014-Regular/Executive Session Minutes

Description:  The attached policies were in the October board packet for the Board's review and are based on OSBA recommendations due to changes to the law, or are community engagement policies that need to be re-adopted as part of the electronic Consolidated Improvement Plan (eCIP) grant.  They include:

•Re-Adoption of KA/KAA-School Community Relations
•Re-Adoption of KB-Public Information Program
•Re-Adoption of KC-Community Involvement in Decision Making

•Revisions to IGBAJ-Special Education Free and Appropriate Public Education (FAPE)
Deletes old wording regarding private and public health insurance and replaces with wording that goes along with requirements for parental consent for release of information; requires notification to parent of how insurance pays for services under IDEA and other benefits to parents; and protects the parents from loss of future insurance benefits.

•Revisions to JEBEB-Electronic Devices
Changes the term personal communication devices to personal electronic devices; Allows students to access the internet on their personal device without the consent of the principal; Allows personal devices to be used to take pictures or video on district grounds or at district events without the consent of the principal; Students are still limited as to when devices must be turned off and under what circumstances they may be turned on during the school day.

Description:  The licensed personnel report from Teri Butler is attached.  New Hires include:  James John who will be replacing Kevin Hill as the new science teacher at SHS and Tammy Evarts who will be replacing Lisa Jordan as the new SpEd Teacher at SES. 

Description:  MOTION-APPROVAL OF THE CONSENT AGENDA
I move the Board approve the Consent Agenda as presented, including:

6.1 the approval of the October 16, 2014-Regular/Executive Session Minutes;
6.2 the re-adoption of policies KA-KAA, KB, KC along with the approval of revisions to policies IGBAJ and JFCEB; and
6.3 the approval of new hires: James John and Tammy Evarts.

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Description:  Tass Morrison is running unopposed for director position #11 on the OSBA Board.  The Board needs to officially vote on this position.

MOTION-ELECTION OF OSBA BOARD MEMBER FOR POSITION #11
I move the Board unanimously vote for Tass Morrison to represent the region of Marion County, Position #11 on the OSBA Board of Directors.

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Description:  There are three resolutions that the OSBA Board has asked the Board to consider and vote upon.  The full resolutions are attached as part of the board packet.

Resolution 1- Adopts the proposed 2015 OSBA Legislative Policies and Priorities
Resolution 2- Amend the OSBA Constitution - technical corrections to modify the process for the adoption of OSBA's Legislative Policies
Resolution 3- Amend the OSBA Constitution to allow appointment of OSBA Board and Legislative Policy Committee members from a neighboring region if certain conditions are met

MOTION:  APPROVAL OF OSBA RESOLUTIONS #1, #2, AND #3
I move the Board vote to approve:

Resolution #1 as presented.
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Resolution #2 as presented.
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Resolution #3 as presented.
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Description:  The recommendations for the revisions to the Superintendent's Evaluation rubrics is attached as part of the board packet.  Any last minute changes submitted by Tass, Laura, or Andy will be shown in blue font.
 
MOTION-APPROVAL OF 2014-15 SUPERINTENDENT EVALUATION FORM-REVISED RUBRICS
 I move the Board approve the revised rubrics as presented to be used in the Superintendent Evaluation Form.

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Description:  The following policy revisions were OSBA recommended and are required based on new law or new interpretations of the law:

• Revisions to EFA-Local Wellness Program
This policy has been brought back for additional review due to revisions received from OSBA after the last meeting in October.  The additional revisions are included in blue font.  The full revision adds physical education and school health professionals as those who should give input into the promotion of healthy eating habits; supports the integration of nutrition education throughout the school environment; adds additional nutritional guidelines (October revision);  adds adapted PE and program minute requirements based on ORS 329.045 and ORS 343.151; and sets up a District Health & Wellness Advisory Committee to oversee school health and wellness goals and activities, and report back to the superintendent regarding policy implementation and meeting goals. 

• IKF/IKFC-Graduation Requirements
Revises wording under Extended Diplomas and the students documented history of disability; Revises wording under Modified State Assessments and Alternative Certificates; and provides major revisions under District Responsibilities.

• KL & AR-Public Complaints
Adds slight revisions to wording within the current policy and adds process for filing a complaint about the violation of standards for public elementary and secondary schools. The Administrative Rule adds a second form to be filled out by the complainant as they move to Step IV of the complaint process.

Description:  Attached is the Resolution for Board Zone Revisions. Once approved it will be submitted to the Elections Office for final approval.

MOTION: BOARD ZONE CHANGES
I move the Board approve Resolution #112014-Board Zone Revisions as presented.

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Description:  As part of the submission to Marion County Elections, policy BBB-Board Elections had to be updated based on the new board zones and the ending term dates for each zone.  Also attached is a list of board members and their zones based on the changes.

MOTION:  APPROVAL OF POLICY REVISIONS TO BBB-BOARD ELECTIONS
I move the Board approve revisions to policy BBB-Board Elections as presented.

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Description:  Student enrollment is currently at 2262 students, which is just one full time student below the projected student enrollment for 2014-15 (based on roll up numbers from 2013-14).  September and October numbers are historically higher than the projected student enrollment.

Description:  The Board Calendar is attached for the Board's convenience.  Community wide events, high school athletics, and district-wide information can be found on the following websites:

www.staytonevents.com
http://staytonathletics.org/
http://nsantiam.orvsd.org/

The 9th Annual Community Thanksgiving Dinner will be held at the Covered Bridge Cafe from 4:00-8:00 pm on November 26th.

The next board meeting will be held on December 18th, starting with a Tour of SES at 6:00 pm and  the Regular Session set to begin at 7:00 pm. The meeting will be held in the SES library.

Dates for Common Core Forums are listed on the front page of the District website.  Mari-Linn will host their forum on December 3rd at 7:00 pm.

Watch school newsletters and weekly bulletins for information on upcoming winter concerts and other building activities in November and December.

Description:  A list of possible future agenda items is attached as part of the board packet.  Board members may request that additional items be posted to this list.

Description:  Attached is a list of field trip requests received for the month of November, as of November 10th.

Description:  Jim and Donette Paige donated a 1950 Lester Piano (value $900) that was accepted by Sublimity School, and PHTech of Salem donated $80 to support the Mari-Linn Outdoor School Program.

Description:  Tass, Garrett, David, and Andy will share some of the information gathered at the Annual OSBA Conference held on November 14th and 15th.

Description:  Time: