July 17, 2014 at 7:00 PM - Regular Session

Description:  We would like to welcome you to the Regular Session of the North Santiam School District’s Board of Directors.  This is an open meeting of the Board and the public is allowed to be present to observe. On tonight’s agenda is a place for public participation. Anyone in attendance, that isn’t on the agenda and wishes to address the Board during this meeting must fill out a public participation card that is available at the door and give it to the Board Secretary, Mary Richards.

Description:  Any changes to the board packet after posting will be noted below:

New Agenda Items-
Approval of Classified Contract

Additional Attachments-
Added Revised  July 2014 HR Report

Revisions-
Added Robert Lindsey, Jeff Davis, and David Lewin as new hires
Added Tyler Orr as a resignation
Added approval of all non-profit grant applications to Organizational Agenda

Description:  MOTION- AGENDA APPROVAL 
I move the Board approve the agenda as presented (or modified).

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Description:  The Board welcomes public comments on topics and concerns that affect the education of students. When stating an opinion before the Board, a statement of facts on which the opinion is based is particularly helpful.  The Board is also interested in your comments for viable solutions and ways of involving others who would be affected by the offered solutions.  Due to confidentiality and liability issues the Board cannot hear complaints against staff in an open session.  A copy of the policy and procedures on how to file a complaint are available at the back of the room, at any school office, from the board secretary, or from the North Santiam School District web site.  If there is anyone in attendance at this time, who has filled out a public participation card and wishes to address the Board, please step forward and state your name and address.

Description:  Nominations and election of the Board Chairman and Vice Chairman will take place as required by policy. After the election, the newly elected Board Chairman will take over the meeting and continue with the nominations for Board Vice Chairman. Policy allows for two terms in a row as board chairman or vice chairman (revised in 2012).  Tass and Laura have served one term in their current positions.

Description:  Nominations:

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MOTION- ELECTION OF BOARD CHAIRMAN
I move the nominations be closed and a vote be taken for ___________ as Board Chairman.

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Description:  Nominations:

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MOTION- ELECTION OF BOARD VICE CHAIRMAN
I move the nominations be closed and a vote be taken for ___________ as Board Vice Chairman.

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Description:  Andy will give the Board an oral report.  

Description:  The finance office is closing out the 2013-14 school year.  A full report will be given in at the Regular Session in August.

Description:  Letters will be sent out to the Lyons and Stayton City Council asking for a liaison to the NSSD Board. Joanie Wiggington sent an email stating that she had no report for the Board.  She requested a list of bond activities for the summer and asked what happened on the 4th of July (cancellation of ceremonies on SMS grounds as planned).

Description:  SummerFest is coming up on Saturday, July 26th.  If board members have not signed up to help with the booth, please do so at the meeting.  Mary will give out copies of the schedule for the booth at the meeting.

Description:  Mary has prepared the minutes from the board meetings last month, which are attached in the board packet for your review and approval. All past "approved" minutes have been posted to the BoardBook website.

•  June 19, 2014-Regular/Executive Session
•  June 19, 2014-Special Session/Budget Hearing

Description:  Any new licensed or administrative hires, resignations, retirements, or request for leaves of absence will be posted under this section as they become available.

New Hires: Erin Holm, Melissa Herring, Eric Johnson, Megan Turner, Kevin Hill, Laura Owens, Mark Hesedahl, Stuart Peterson, Gary Daily, Kathleen Schumacher, Janalyn Potts, and Robert Lindsey

Resignations: Jerimy Kelley and Scott Buchheit

FYI: Transfer-Joseph Kiser from SMS to SUB

Description:  Attached are recommendations by OSBA for revisions to policy as reviewed in the June board packet.  

JFCJ- Weapons in Schools
JGAB- Use of Physical Restraint or Seclusion
JEC-Admission of Resident Students
IGBAF-Special Education IEP
IGBAH-Evaluation Procedures

Description:  MOTION- APPROVAL OF CONSENT AGENDA
I move the Board approve and accept items listed in the Consent Agenda including:
• The approval of the minutes from the June 19, 2014-Regular/Executive Session and the June 19, 2014-Special Session/Budget Hearing;
• The approval of new hires: Erin Holm, Melissa Herring, Eric Johnson, Megan Turner, Kevin Hill, Laura Owens, Mark Hesedahl, Stuart Peterson, Gary Daily, Kathleen Schumacher, Janalyn Potts, Robert Lindsey, Jeff Davis, and David Lewin;
• The acceptance of resignations from Jerimy Kelley, Scott Buchheit and Tyler Orr; and
• The  approval of policy revisions to IGBAF-Special Education, IGBAH-Evaluation Procedures, JEC-Admission of Resident Students, JFCJ-Weapons in Schools, and JGAB-Use of Physical Restraint.

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Description:  Every July the Board must approve organizational items in order to proceed with business for the new fiscal year.

Description:  Current confidential and supervisory employees include: Jane Nofziger, Toni Silbernagel, Teri Butler, Nancy Peterson, Sharon Etzel, Debbie McDonnell, Janine Christensen, Mary Richards, Sara Moberg, Sarah Ninman, Tiffany Walbridge, Keith Butler, Jodi Hack, Debbie Johnston, Gary Rychard, Steve Burkleo, and Michael Miller.

Description:  The Board needs to approve the following:
•  Chief Administrative Officer-Andy Gardner
•  District Clerk-Andy Gardner
•  Deputy Clerk-Jane Nofziger
•  Legal Counsel-Garrett, Hemann, et al
•  Official Auditors for School Year-Pauly, Rogers, and Company
•  Budget Officer-Andy Gardner
•  Board Meeting Calendar- Third Thursday of the Month
•  Custodian of Funds-Jane Nofziger
•  Depositor(ies) for School Funds-LGIP, US Bank
•  Facsimile Signatures-Andy Gardner, David Bolin and Jane Nofziger
•  Inter-Fund Borrowing Within Fiscal Year

Description:  These grants include the following but are not limited to:
•  Title Grant Applications
•  NCLB/eCIP Consolidated Grant Applications
•  ESEA Grant Applications
•  All State and Federal Grant Applications
•  All Non-Profit Grant Applications

Description:  MOTION- APPROVAL OF ORGANIZATIONAL ITEMS
I move the Board approve organization items as presented including:

The identification of confidential and supervisory employees;
The approval of designations and authorizations;
The authorization to apply for all Federal and State competitive and non-competitive grants; and
The authorization to apply for all Non-Profit grants.

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Description:  Each year the Board reviews its protocol and has the opportunity to make changes.  The current protocol is attached for review.  If changes are made, it will be on the consent agenda next month for approval to the policy (BBF AR- Board Protocol).

Description:  OSBA has recommended the following policy AR revisions based on changes to law.

•  EFAA AR- Reimbursable School Meals
•  IGBAG AR Special Education
•  IGBAB-JO AR Student Records

Description:  The Board needs to review the assignment of board members to the Community Engagement Committee. Currently Tass Morrison and Mike Wagner are members, with Tass as the Committee Chairman.   The new Board Chairman can choose to keep the current board members on the Committee if they wish to continue or assign new board members for 2014-15.

Description:  During the Executive Session in June, the Board was given an update on labor negotiations with the Classified Union and the recommendations of the Negotiation Team.  Classified employees will receive a 1.5% increase in salary and an $82 increase to the cap for insurance for 2014-15. The Classified Union voted and approved the revisions to salary and benefits and the associated MOUs and MOAs as presented on June 25th.

MOTION- APPROVAL OF CLASSIFIED CONTACT
I move the Board approve the increase to Salary and Benefits for the Classified Union, and the associated Memorandums of Understanding and Memeorandums of Agreements as presented.

By:
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Description: 
•  SummerFest~ July 26th (9am-4pm)
•  Leadership Team Summer Goal Workshop~ August 4th and 5th (All day)
•  Regular Session~ August 21st at District Office (7pm)
•  Bond Tour~ August 28th at District Office (7am)

Description:  A list of possible future agenda items is attached as part of the board packet.  Board members may request that additional items be posted to this list.

Description:  This time is reserved on the agenda for the announcements of upcoming board workshop/conference registration windows or for reports on recent workshops/conferences attended by board members. 

Description:  The Board Chairman needs to assign one or two board members to work on the PowerPoint presentation of goals for the August Goal Workshop scheduled all day on August 4th and 5th (location to be announced).

Description:  Time: