May 15, 2014 at 7:00 PM - Regular Session

Description:  We would like to welcome you to the Regular Session of the North Santiam School District’s Board of Directors. This is an open meeting of the Board and the public is allowed to be present to observe. On tonight’s agenda is a place for public participation. Anyone in attendance, who wishes  to address the Board regarding an issues that is not on the agenda,  must fill out a public participation card that is available at the door and give it to the Board Secretary, Mary Richards.

Description:  Anything added to, or deleted from, the posted agenda will be listed below:

New Agenda Items:

Deleted Agenda Items: 

New Attachments:
• Board Financials April 2014
• ORCA Online Charter School Sponsorship

Description:  MOTION-APPROVAL OF THE AGENDA
I move the Board approve the agenda as presented (or as modified).

By:
Second:
Vote:

Description:  The Board welcomes public comments on topics and concerns that affect the education of students. When stating an opinion before the Board, a statement of facts on which the opinion is based is particularly helpful.  The Board is also interested in your comments for viable solutions and ways of involving others who would be affected by the offered solutions.  Due to confidentiality and liability issues the Board cannot hear complaints against staff in an open session.  A copy of the policy and procedures on how to file a complaint are available at the back of the room, at any school office, from the board secretary, or from the North Santiam School District web site.  If there is anyone in attendance at this time, who has filled out a public participation card and wishes to address the Board, please step forward and state your name and address.

Description:  Graham Hughes will introduce the 2014 SHS Valedictorian~ Brandon Kerr and Salutatorian~ Austin Coblentz. The Board will give them certificates in a frame and lapel pins.

Description:  Graham Hughes will introduce Danielle Guerra as the SHS 2014 Future First Citizen.  The Board will give her a certificate and a lapel pin.

Description:  Julie Williams who went to State and placed in swimming will be introduced by her coach, Curtis Brown. The Board will give Julie a certificate and a lapel pin.

Description:  Graham Hughes will introduce Brandon Kerr as the 2014 SHS Academic All-Star.

Description:  Jodi Hack will be presenting the 2014 Community Partnership Award to Emery and Sons Construction.  Bill Martinak will be accepting the award.

Description:  Diane Allen Jackson will be at the meeting to request permission for members of the choir to go to London, as they have in the past.  She will discuss fundraising and the itinerary. A packet of information will be handed out to board members at the meeting.  The Board will need to approve the out of country field trip so fundraising activities can begin. 

MOTION-OUT OF COUNTRY FIELD TRIP (LONDON, ENGLAND)
I move the Board approve the request for SHS Choir members to go to London, England as presented.

By:
Second:
Vote:

Description:  Bids on projects that will be overseen by Skanska are over budget. In order to bring the bond budget back into line, value engineering will have to be done. This process pares down the additional items put into the bond scope based on the additional premium. The basic scope of the bond that was approved by the voters should not be affected.

The Executive Bond Committee will come to the meeting with recommendations.

Description:  Andy will give the Board a general report and an update on bond activities.  

Description:  Jane will not be at the meeting. Andy will be available to answer any questions that the Board may have. The financial report for April is attached. 

The Budget Committee met on May 8th and approved the 2014-15 Budget. 

Description:  This item is on the agenda to allow representatives of each city council in the District an opportunity to share information on upcoming city projects, grants, or community events that the school district or board members might participate in, or need information about. 

Description:  The CE Committee met on May 1st and made plans for the School Meals Forum to be held on May 28th at 6:30 pm in the SES gymnasium.  Information regarding the meeting has been sent out to members of the PTC at each building, emails were sent out to all parents who have an address on file and all parents that do not have an email address were sent out a hard copy of the survey.  The hard and electronic  copies of the survey were also available in Spanish.  The CE Committee will meet again next week to prepare the final forum questions and format.

Description:  The CLASS grant is scheduled to be submitted on May 12th.  Jodi Hack has been working late hours and early mornings in order to do the final edits and preparation.

Description:  Mary has prepared the minutes from recent board meetings.  They are attached for review prior to the board meeting.

-April 17, 2014- Special/Executive Session
-April 17, 2014- Minutes
-April 24, 2014- Special Session

Description:  Teri Butler will update her report as needed.  Currently there is only one resignation to report.

New Administrative Hires: Debra Brazleton as new VP at SHS and Alan Kirby as new Principal at SHS
Administrative Resignation: Evan Brown, Assistant Principal and Athletic Director

Rescind Retirement: Chris Shoji (Title I at SES)

Description:  The following adoptions/revisions were reviewed at the last board meeting and must be approved by the Board if there are no further revisions. 

Transfers
Transfer policy revisions are based on HB 2747 and are required by law.

JECBB (Intra-District Transfers)
JECF  (Inter-District Transfers)
JECB (Non Resident Transfers)

Evaluations
Evaluations and Standards are based on new InTASC standards as required by ODE.

CCG  (Evaluations)
GCN & GCN-GDN (Standards and Evaluations) 

Senate Bill 104
This bill allows the Department of Education to require fingerprints of a person who is a community college faculty member providing instruction at the site of an early childhood education program or at a school site as part of an early childhood education program.

 GCDA-GDDA (Criminal Background Checks)

Revisions based on Request
Revised were based on repetitive phrases that could be combined.

JFCG/JFCH/JFCI (Use of Tobacco, Alcohol or Drugs)

Description:  MOTION-APPROVAL OF THE CONSENT AGENDA 
I move the Board approve the minutes from the April 17, 2014 Special/Executive, and Regular Session, and the April 24, 2014 Special Session; Approve new administrative hires: Alan Kirby as new SHS Principal, Debra Brandestadt as new SHS Vice Principal; Accept the retirement of Evan Brown, and approve policy adoptions and revisions to policies JECBB, JECF, JECB, CCG, GCN, and GCN/GCN, GCDA/GDDA, and JFCG/JFCH/JFCI.

Description:  During the Executive Session the Board will review the Superintendent's Evaluation and the Board's negotiators will make a recommendation.  The Board must make the motion for a one year extension of the current contract and note the salary for the first year of the contract.

MOTION-APPROVAL OF SUPERINTENDENT CONTRACT
I move the Board extend the Superintendent's contract to 2014-2017 with a salary of $____________ per year.

By:
Second:
Vote:

Description:  Oregon Connections Academy  (ORCA) has put out a request for proposals in order to allow districts to contract with them as a Charter School.  They currently contract with Scio School District.  NSSD is one out of about seven school districts who received a copy of the RFP.  Proposals must be turned in by mid-June with a final decision by July 1, 2014.  ORCA will contract with the successful district beginning on July  1, 2015.  Andy is doing some research and will bring his recommendations to the Board.

Description:  The following policy revisions are based on OSBA  and District Nurse recommendations.

-JEC-AR Intradistrict Transfers
-JFCEB-AR Personal Communication Devices and Social Media
-JHCD-AR Administering Non-Injectable Medicines to Students

Description:  Tass and Laura continued to work on the mission, vision, guiding principle, and goals after the last meeting in April.  Notes from the last board meeting and further recommendations by Tass and Laura are attached.  The Board may adopt their goals when they are ready.

MOTION-ADOPTION OF 2014-17 GOALS
I move the Board adopt the mission, vision, guiding principle and goals as presented for 2014-17.

By:
Second:
Vote:

Description:  Enrollment is down 39 students since October from 2305 to 2276.

Description:  There are no donations or gifts that the Board needs to acknowledge at this time.

Description:  This time of year there are many field trips taking place.  Fifth grade students at Mari-Linn School will be staying overnight at Camp Namanu for Outdoor School from June 3rd through 6th.  A list of field trip current requests for May and June is attached (as of May 9th).

Description:  Community wide events and high school athletics can be found on the following websites:

www.staytonevents.com
http://staytonathletics.org/

May 28, 2014-FFA Awards Ceremony Time and Place TBA
May 28, 2014-School Meals Forum at SES Gymnasium at 6:30 pm
June 19, 2014-Budget Hearing at the District Office at 6pm
June 19, 2014-Regular Session at the District Office at 7pm

Description:  A list of possible future agenda items is attached as part of the board packet.  Board members may request that additional items be posted to this list.

Description:  This agenda item is for announcements, comments on recent District activities, or information on recent workshops.

Description:  Time: