February 20, 2014 at 7:00 PM - Regular Session

Description:  We would like to welcome you to the Regular Session of the North Santiam School District’s Board of Directors. This is an open meeting of the Board and the public is allowed to be present to observe. On tonight’s agenda is a place for public participation. Anyone in attendance, who wishes  to address the Board regarding an issues that is not on the agenda,  must fill out a public participation card that is available at the door and give it to the Board Secretary, Mary Richards.

Description:  Anything added to, or deleted from, the posted agenda will be listed below:

New Attachments:
•  Additional LT Quarterly Reports added
•  Calendars for 2013-14 and the recommendation for 2014-15
•  SIS/SMS PowerPoint for Spotlight
•  RFP Documents
•  Open Enrollment Resolution
•  Additional Maps for Zone Discussion

New Agenda Items:
•  Snow Days Calendar Revisions
•  Approval of New Club

Additional Revisions:
•  Moved policy revisions to JE-JED-JEDA Attendance into the Consent Agenda

Revised Agenda Item:
•  Board Zones- Rescind Resolution #012314A and add further discussion on March agenda

Description:  MOTION-APPROVAL OF THE FULL AGENDA
I move the Board approve the agenda as modified.

By:
Second:

Description:  The Board welcomes public comments on topics and concerns that affect the education of students. When stating an opinion before the Board, a statement of facts on which the opinion is based is particularly helpful.  The Board is also interested in your comments for viable solutions and ways of involving others who would be affected by the offered solutions.  Due to confidentiality and liability issues the Board cannot hear complaints against staff in an open session.  A copy of the policy and procedures on how to file a complaint are available at the back of the room, at any school office, from the board secretary, or from the North Santiam School District web site.  If there is anyone in attendance at this time, who has filled out a public participation card and wishes to address the Board, please step forward and state your name and address.

Description:  Jamie will share the progress toward the SIS/SMS Building Goals for 2013-14.

Description:  Andy will give the Board a general report and an update on bond activities.  Attached are minutes from the CBOC meeting and two Executive Bond Committee meetings held in January.

Description:  Jane will present information on the financial report for January, and pass out the audit.  There is also a report on the bond.  She will be available to answer any questions that the Board may have.  

Description:  This item is on the agenda to allow representatives of each city council in the District an opportunity to share information on upcoming city projects, grants, or community events that the school district or board members might participate in, or need information about. 

Description:  Tass will give the Board an update on upcoming activities of the CE Committee.

Description:  Tass and Andy will give the Board an update on the progress of the CLASS Grant.

Description:  Mary has prepared the minutes from the January meetings of the Board.  All past "approved" minutes have been posted to the BoardBooks website.

•  January 23, 2014-Regular/Special Sessions

Description:  Teri will give the Board an update regarding any new licensed hires, retirements, etc. as needed.  

Description:  The following adoptions/revisions to policy were reviewed at the January board meeting.  If there are no further revisions they are ready to be adopted.

•  KJA-Materials Distribution
•  FF-FFA Memorials and Naming Facilities 

Description:  MOTION-APPROVAL OF THE CONSENT AGENDA 
I move the Board approve the Consent Agenda including: the approval of the minutes from the January 23, 2014-Special/Regular Sessions; the adoption of policy FF-FFA Memorials and Naming Facilities; and the revisions to policies KJA Materials Distribution and JE-JED-JEDA Attendance.

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Description:  Andy has met with representatives from the union and has gathered information on how adding days back at the end of the year would impact bond work projects.  At this time he would like to recommend that March 21st  be changed from an inservice day to a regular student contact day.  This will be communicated out to parents and staff once the Board approves. 

MOTION-CALENDAR REVISIONS FOR 2013-14
I move the Board approve the revision to the 2013-14 School/Employee Calendar, changing the 21st of March from a teacher inservice day to a regular student contact day.

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Description:  The following adoptions/revisions are based on OSBA recommendations as well as current processes and procedures used by the District.  The attendance policy has been reviewed by the principals and clarifies consistency between buildings.

•  JHFF Sexual Conduct
•  INDB Flag Salutes and Displays
•  EEA Student Transportation
•  EEAE Private Transportation
•  EEACD Use of School Van
•  EEACC Student Conduct on Buses
•  DH Bonded Employees and Officers

Description:  The Board needs to set up a Special Session to review the District and Board Goals. Attached in the board packet is the first recommendations of the Goals Committee regarding the mission, vision, and guiding principles of the District.

Recommended Date:

Description:  Andy is working with area Superintendents and will have a resolution ready for approval before the meeting.  Most likely it will be similar to last year and designate that zero transfer students will be accepted during the open enrollment time frame. 

Due to recent changes in law, all transfer policy will need to be revised over the next few months. Andy will be working with area Superintendents to make the transfer forms consistent across districts.

MOTION-OPEN ENROLLMENT RESOLUTION
I move the Board approve Resolution #022014 Open Enrollment, allowing for zero transfers during the open enrollment period.

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Description:  The Calendar Committee has reviewed the options for next year's calendar and have recommended the attached calendar.  This calendar moves one inservice day from mid year to the beginning of the year in order to provide training for staff prior to the start of school. 

This calendar will be submitted for final approval at the March Regular Session along with a drafted calendar for the 2015-16 school year. 

Description:  The RFP for the roofing project has been completed and all submissions were reviewed and scored. Jane will bring forward a recommendation to the Board.  Information is attached.

MOTION-INTENT TO AWARD CONTRACT ROOFING
I move the Board approve the intent to award the roofing contract to ABC Roofing, Arrow Roofing, and West Coast Roofing as presented.

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Description:  The high school ASB has requested approval of a new "Weightlifting Club".  John Peterson has volunteered to be the advisor for the club.  They need permission to open an ASB account.

MOTION-APPROVAL OF NEW SHS CLUB
I move the Board approve that establishment of the new Weightlifting Club at SHS with permission to set up an ASB account for fund raising activities. 

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Description:  The Zone Committee met on February 19th to review documents that have been prepared for the Board to review as part of the submission process for changing board zones.  These documents are attached in the board packet. 

It is necessary for the Board to rescind its approval of Resolution #012314A-Board Zones in order to move forward with its objective of keeping board zones aligned with "current" school boundary lines.

The Board is asked to review the information in the packet and be ready for further discussion in March. 

MOTION-RESCINDING OF RESOLUTION #012314A
I move the Board rescind its approval of Resolution #012314A-Board Zones based on revisions that need to be made prior to submission to the State Elections Office.

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Description:  The contract for the cell tower placement at the high school has been reviewed.  Andy will present more information at the meeting. 

MOTION-LEASE AGREEMENT
I move the Board approve the Lease Agreement as presented for the placement of a cell tower on the SHS campus.

By:
Second:
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Description:  Enrollment continues to go down from the September start.  However, it is on track for what was expected based on the rollover from June.  The student count is attached.

Description:  Donations and gifts were received from the following: 

Juanita and David Neitling; $2000 to the Neitling Family Scholarship at SHS

Description:  Attached is a list of field trips requested for the months of January and February.

Description:  Community wide events and high school athletics can be found on the following websites:

www.staytonevents.com
http://staytonathletics.org/

March 6, 2014~ Special Session at 6pm in the Santiam Room
March 6, 2014~ Common Core Presentation by OSBA at 7pm in the Santiam Room
March 20, 2014~ Regular Session at 7pm at Mari-Linn School
March 21-22~ Dance Team Championships at Memorial Coliseum

Description:  A list of possible future agenda items is attached as part of the board packet.  Board members may request that additional items be posted to this list.

Description:  Andy and Tass will talk about the TELL survey that will be given to teachers.  It is sponsored by OSBA and COSA among others.

Description:  Time: