April 18, 2013 at 7:00 PM - Regular/Executive Session

Description:  We would like to welcome you to the Regular Session of the North Santiam School District’s Board of Directors.  This is an open meeting of the Board and the public is allowed to be present to observe. On tonight’s agenda is a place for public participation. Anyone in attendance, that isn’t on the agenda and wishes to address the Board during this meeting must fill out a public participation card that is available at the door and give it to the Board Secretary, Mary Richards.

Description:  Agenda items or attachments added to or deleted from the board packet after the original posting are noted below:
• Additional MT reports
• Financial Report for March 2013
• Licensed and Administrative Personnel Report for April 2013
• Awards rescheduled for May-Community Partnership and Jack Adams Award

Description:  MOTION: 
I move the Board approve the agenda as presented (or modified).

By:
Second:

Description:  The Board will present a certificate of recognition to both Presley Gescher and John Sampson for being chosen as Future First Citizens by the Stayton Sublimity Chamber of Commerce.  Presley attends Stayton High School and SHS Principal-Robert Abdou will introduce her prior to her presentation. John attend Regis and is involved in Chanticlairs at Stayton High School. He will be introduced by Regis Principal-Joni Gilles.

Description:  The Board welcomes public comments on topics and concerns that affect the education of students. When stating an opinion before the Board, a statement of facts on which the opinion is based is particularly helpful.  The Board is also interested in your comments for viable solutions and ways of involving others who would be affected by the offered solutions.  Due to confidentiality and liability issues the Board cannot hear complaints against staff in an open session.  A copy of the policy and procedures on how to file a complaint are available at the back of the room, at any school office, from the board secretary, or from the North Santiam School District web site.  If there is anyone in attendance at this time, who has filled out a public participation card and wishes to address the Board, please step forward and state your name and address.

Description:  Andy will give an oral report to the Board.  Written reports from the Management Team have been submitted and are available to view on the Board Book website.

Description:  Jane will answer any questions that the Board may have on the financial report submitted.

Description:  This item is on the agenda to allow an opportunity to share information between communities in the District regarding upcoming city projects, grants, or community events that the school district or board members might participate in or need information about. 

Description:  Events currently listed at www.StaytonEvents.com from April 18th to May 16th are attached in pdf format.

For those board members interested: Stayton City Council meetings are scheduled for the third Monday of the month at 7:00 p.m.; Sublimity City Council meetings are scheduled for the second Monday of the month at 7:00 p.m.; Lyons City Council meetings are scheduled for the fourth Tuesday of the month at 6:00 p.m.

Description:  Tass will report on the CE Committee and their last event held on April 10th to kick off the bond.

Description:  Mary has prepared the minutes from the board meeting  last month, which is attached in the board book packet for review and approval. All "officially approved" minutes have been posted to the Board Books website.

• 03.21.13 Regular/Executive Session Minutes

Description:  A final list of retirements, leaves of absence requests, resignations and new hires will be added to the board packet by the Wednesday prior to the board meeting.

Administrative Retirements: John Kendall, Assistant Principal at SHS (will be contracting back to provide library/media and assessment services to the District).
Licensed New Hires:
Licensed Retirements: Edith Tiger, Art Teacher for SHS and Pearl Bettman Teacher at ML
Licensed Leave of Absence Requests: Katie Agee, ESL Teacher at SHS

Description:   MOTION
I move the Board approve and accept the items listed in the Consent Agenda as presented including:
• The approval of minutes from the March 21, 2013-Regular/Executive Session;
• The acceptance of the resignations of John Kendall, Pearl Bettman, and Edith Tiger; and
• The approval of the leave of absence for Katie Agee

By:
Second:

Description:  Two community members have agreed to a three-year term on the Budget Committee. Their first term will start this year with the 2013-14 Budget.

They are Ron Adams and Mark Valentine and both live in the Lyons/Mehama area.  The Board needs to officially appoint them as Budget Committee Members.

Budget Committee members for the 2013-14 Budget are attached and include these two new members.

MOTION:
I move the Board appoint Ron Adams and Mark Valentine to the Budget Committee for a three-year term starting in May of 2013.

By:
Second:

Description:  Policy revisions presented to the Board are usually sent to us by OSBA, and are based on new laws and regulations.  These are either "required"  or highly recommended revisions.  Attached is an administrative rule that was recently revised by the Board for bond purposes that now needs additional updates as set forth by OSBA.

•   DJC AR-Special Procurement

Description:  Dave will give the Board a quick update on the the first round of OAKS testing data and the work being done by the Achievement Compact Committee.

Description:  Enrollment is up by 3.0 FTE since last reported in March. 

Description:  A list of field trips taken during March, as well as those taken or requested through the end of April is in the board packet for informational purposes. 

Description:  There were no gifts or donations to the District reported during the past month.

Description:  Upcoming board activities include:   

• May 8, 2013-Greeters at NSSD District Office~Bond Update
• May 16, 2013-Special Session/Executive Session at Stayton High School at 5:30 p.m.
• May 16, 2013-Regular Session at Stayton High School at 7:00 p.m.
• May 23, 2013-Budget Committee Meeting at the District Office at 7:00 p.m.
• June 6, 2013-Possible 2nd Budget Committee Meeting at the District Office at 7:00 p.m.
• June 27, 2013-Budget Hearing at the District Office at 6:30 p.m.
• June 27, 2013-Regular Session at the District Office at 7:00 p.m.

Description:  A list of future agenda items is attached as part of the board packet.  Board members may request that additional items be posted to this list.

Board Goal Strategies-July
Board Zone 2 Boundaries-July

Description:  This time is set aside for comments on board activities or announcements. Several board members attended the OSBA Annual Convention this past week and may want to share some of the information they gathered while there.

Description:  The OSBA Summer Board Conference is coming up in July. Notifiy Mary if you would like to attend.  More information is available at:  http://www.osba.org/Calendar/Events/Summer_board_conference-2013.aspx .

Description:  Continued from the eariler meeting under ORS 192.660 (2)(a)-Performance Evaluation.

Description:  Time: