March 21, 2013 at 7:00 PM - Regular/Executive Session

Description:  We would like to welcome you to the Regular Session of the North Santiam School District’s Board of Directors.  This is an open meeting of the Board and the public is allowed to be present to observe. On tonight’s agenda is a place for public participation. Anyone in attendance, that isn’t on the agenda and wishes to address the Board during this meeting must fill out a public participation card that is available at the door and give it to the Board Secretary, Mary Richards.

Description:  Agenda items or attachments added to the board packet after the initial posting are noted below:  

• Business and Communications Report (MT Board Reports)
• Gift Acknowledgement
• Financial Report Attachment
• Revised 2013-14 Budget Calendar
• Updated Licensed Personnel Report
• Resolution #032113~Roof Construction/Repairs (resolution will be handed out)
• Executive Session Under ORS 192.660 (2)(e)~Real Property Transactions

Description:  MOTION: 
I move the Board approve the agenda as presented (or modified).

By:
Second:

Description:  Jeri will give the Board an update on Mari-Linn School's building goals and student achievement during her presentation.

Description:  The Board welcomes public comments on topics and concerns that affect the education of students. When stating an opinion before the Board, a statement of facts on which the opinion is based is particularly helpful.  The Board is also interested in your comments for viable solutions and ways of involving others who would be affected by the offered solutions.  Due to confidentiality and liability issues the Board cannot hear complaints against staff in an open session.  A copy of the policy and procedures on how to file a complaint are available at the back of the room, at any school office, from the board secretary, or from the North Santiam School District web site.  If there is anyone in attendance at this time, who has filled out a public participation card and wishes to address the Board, please step forward and state your name and address.

Description:  Andy will give an oral report to the Board that will include progress towards a corrected bond calendar.  Written reports from the Management Team have been submitted and are available to view on the BoardBook website.

Description:  Andy will give the Board an update on K-12 educational funding from the State, and Jane will answer any questions that the Board may have on the financial report she submitted for review.

Description:  This item is on the agenda to allow an opportunity to share information between communities in the District regarding upcoming city projects, grants, or community events that the school district or board members might participate in or need information about. 

Description:  Events listed at www.StaytonEvents.com for the next month are attached in pdf format.

For those board members interested: Stayton City Council meetings are scheduled for the third Monday of the month at 7:00 p.m.; Sublimity City Council meetings are scheduled for the second Monday of the month at 7:00 p.m.; Lyons City Council meetings are scheduled for the fourth Tuesday of the month at 6:00 p.m.

Description:  Tass will give a report on the Discover Local Expo that was held at SMS on Friday, March 15th and discuss plans for the Bond Kick-Off planned for April 10th.

Description:  Mary has prepared the minutes from the board meetings listed below for approval.   All "officially approved" minutes have been posted.

• February 21, 2013-Regular Session Minutes
• March 7, 2013-Special/Executive Session Minutes

Description:  Listed below are licensed employee changes over the past month that need final Board approval.

• Administrative Resignation- Robert Abdou, Principal SHS
• Licensed Teacher Resignations-Nicole Roth and Sheryl Madison
• Leave of Absence Request- Laura Conley

Description:  The attached policies were reviewed at the last meeting.  Approval is needed for these revisions to take effect.

• EBBAA-AR et al~Handling and Disposing of Contaminated Fluid
• EBBAA et al~Infection Control-HIV, AIDS, HBV

Description:   MOTION:
I move the Board approve and accept the items listed in the Consent Agenda as presented including:
7.1~ The approval of the minutes from the February 21, 2013-Regular Session and March 7, 2013-Special/Executive Session;
7.2~ The acceptance of the resignations from SHS Principal-Robert Abdou, and Teachers-Nicole Roth (SES), Sheryl Madison (SHS), and Shaila Reimers (SHS); and the approval of the leave of absence request for Laura Conley (SES); and
7.3~ The approval of revisions to policies that contain the code EBBAA  that address Infection Control.

By:
Second:

Description:  The 2013-14 Budget Calendar was reviewed at the last meeting.  There have been several adjustments made, including changing the meeting dates from Wednesdays to Thursdays. Jane will report on her progress with recruiting community members to fill the two vacancies on the Budget Committee. 

MOTION:
I move the Board approved the 2013-14 Budget Calendar as presented.

By:
Second:

Description:  The Calendar Committee has met twice and recommends the attached 2013-14 Staff/School Calendar.  The Committee also has drafted the calendar for 2014-15 for planning purposes.


MOTION:
I move the Board approve the recommended 2013-14 Staff/School Calendar as presented.

By:
Second:

Description:  District and Board Goals are ready to be re-adopted for 2013-2016.  Tass and Laura will be working on the strategies for the Board Goals and will bring back recommendations in April.

MOTION:
I move the Board adopt the 2013-2016 District and Board Goals as presented.

By:
Second:

Description:  Jane prepared a resolution to allow for a same source purchase for roofing repairs. It is currently being reviewed by our lawyers to make sure all is in order. She will bring a hard copy of the resolution to the meeting and it will be added to the board packet at a later date.

Description:  Actual student enrollment (kids in seats) in March is at 2306.5 students. This is slightly lower than normal fluctuations this time of year.

Description:  A list of day field trips to be taken during the months of March and April is attached in the board packet.  There is one overnight field trip listed below:

• Dance Team to the State Competition on March 15-16  

Description:  The Stayton High School Art Department received an $545 cash donation from DanBob Incorporated located in Stayton.

Description:  Times for Special/Executive Sessions have been changed due to the new Superintendent Evaluation Timeline.  They are noted below and will be reposted.

April 18, 2013~ Special/Executive Session start time changed to 5:30 p.m. at the District Office
May 16, 2013~Added a Special/Executive Session to begin at 5:30 p.m. at Stayton High School

Description:  Upcoming board activities include:   

April 10, 2013~ Bond Kick-Off from 5:30-7:30 at Stayton High School
April 18, 2013~ Special/Executive Session to begin at 5:30 p.m. at the District Office
April 18, 2013~ Regular Session to begin at 7:00 p.m. at the District Office
May 16, 2013~Special/Executive Session to begin at 5:30 p.m. at Stayton High School
May 16, 2013~ Regular Session to begin at 7:00 p.m. at Stayton High School
May through June~ Budget Meetings as scheduled

Description:  A list of future agenda items is attached as part of the board packet.  Board members may request that additional items be posted to this list.

Description:  The Board will recess and go into Executive Session under ORS 192.660 (2)(e)-Real Property Transactions.
Time:

Description:  The Board will return to Regular Session and take any action as needed based on the discussion during the Executive Session.

Time:

MOTION

Description:  This time is set aside for comments on recent board activities or announcements.

Description:  Time: