June 28, 2012 at 7:00 PM - Regular Session
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1. CALL TO ORDER, ROLL CALL, PLEDGE
Description:
We would like to welcome you to the Regular Session of the North Santiam School District’s Board of Directors. This is an open meeting of the Board and the public is allowed to be present to observe. On tonight’s agenda is a place for public participation. Anyone in attendance, that isn’t on the agenda and wishes to address the Board during this meeting must fill out a public participation card that is available at the door and give it to the Board Secretary, Mary Richards.
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2. ADDED/DELETED AGENDA ITEMS
Description:
Any new items added to, or deleted from, the Board Agenda or to Management Team Reports after posting will be noted below:
• Additional MT Reports • Licensed Report • Moved the Spotlight on the Achievement Compact to 8.3 • Recommendation for Policy Revision on Consent Agenda |
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3. APPROVAL OF THE AGENDA
Description:
MOTION:
I move the Board approve the agenda as presented (or modified). By: Second: |
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4. PUBLIC PARTICIPATION
Description:
The Board welcomes public comments on topics and concerns that affect the education of students. When stating an opinion before the Board, a statement of facts on which the opinion is based is particularly helpful. The Board is also interested in your comments for viable solutions and ways of involving others who would be affected by the offered solutions. Due to confidentiality and liability issues the Board cannot hear complaints against staff in an open session. A copy of the policy and procedures on how to file a complaint are available at the back of the room, at any school office, from the board secretary, or from the North Santiam School District web site. If there is anyone in attendance at this time, who has filled out a public participation card and wishes to address the Board, please step forward and state your name and address.
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5. SPOTLIGHT
Description:
The scheduled spotlight has been moved to agenda item 8.5.
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6. COMMUNICATION
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6.1. Superintendent's Report and State School Funding Update: Andy Gardner, Superintendent
Description:
Management Team monthly reports have been posted to the Board Book web site. Andy will give the Board an oral report.
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6.2. City Council Liaisons: David Kinney, Steven Baldwin, Brandon Hamilton
Description:
This item is on the agenda to allow representatives of each city council in the District an opportunity to share information on upcoming city projects, grants, or community events that the school district or board members might participate in or need information about. All liaisons have been notified of upcoming meetings via email with a link to the current board book packet. They are David Kinney-Stayton, Brandon Hamilton-Sublimity, and Steven Baldwin-Lyons.
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6.3. Board Activities: Tass Morrison
Description:
The SummerFest is coming up on the last Saturday in July. Board members are asked to assist with manning an informational booth which will be set up by Jodi Hack. This will be an important time to talk with community members about the LRFMP Committee and their recommendations for a bond. A sign up sheet will be passed around at the meeting.
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6.4. Upcoming Community Events: Stayton Events Web Site
Description:
A list of upcoming events in the North Santiam area can be found on the Stayton Events web site at www.staytonevents.com. Events that board members may be interested in attending are listed as an attachment in the board book packet.
For those board members interested: Stayton City Council meetings are scheduled for the third Monday of the month at 7:00 p.m.; Sublimity City Council meetings are scheduled for the second Monday of the month at 7:00 p.m.; and Lyons City Council meetings are scheduled for the fourth Tuesday of the month at 6:00 p.m.
Attachments:
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7. CONSENT AGENDA ITEMS
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7.1. Approval of Minutes: Mary Richards
Description:
Mary has prepared the minutes from the board meetings last month, which are attached in the board book packet for your review and approval. All past "approved" minutes have been posted to the board books web site.
• May 17, 2012 Special/Executive Session • May 17, 2012 Regular Session • May 24, 2012 Budget Committee Meeting
Attachments:
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7.2. Approval of Licensed Personnel: Teri Butler
Description:
New Hires:
Ryan Link-Cole~ Special Education Teacher at Sublimity Chad Johnson~ Teacher at Mari-Linn (Temporary Position for 2011-12) Trisha Stoddard~ Science/CADD (Temporary Position for 2011-12) Leigh Elliott~ Teacher at SES Erika Nichols~ Teacher at SES (Temporary Position for 2012-13) Resignations: Ann Robinson-Glenn~ SES Nicole Duncan~ SHS |
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7.3. Approval of Policy Revisions: Mary Richards
Description:
The policies below were included in the board book packet last month for review and are on the Consent Agenda for final approval. IKF-IKFC & AR Graduation Requirements has been pulled due to a further revision request by the high school administration. These revisions are under Unfinished Business for further review.
• BCB Board Officers • BDDB-BDD Meeting Agendas • JFH Student Complaints |
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7.4. Action on Consent Agenda:
Description:
MOTION:
I move the Board approve and accept the items listed in the Consent Agenda including: • 7.1~ The minutes from the May 17, 2012 Special/Executive Sessions, the minutes from the May 17, 2012 Regular Session, and the minutes from the May 24, 2012 Budget Committee meeting; 7.2 the approval of the hiring of Ryan Link-Cole, Chad Johnson, Trisha Stoddard, Leigh Elliott, and Erika Nichols and the acceptance of the resignations of Ann Robinson-Glenn and Nicole Duncan; 7.3~ the approval of policy revisions to BDDB-BDD~Meeting Agendas, JFH~Student Complaints, and BCB~Board Officers. By: Second: |
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8. NEW BUSINESS
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8.1. Approval of Superintendent Contract Extension: Mike Wagner
Description:
The Board plans to discuss the Superintendent's Evaluation during the Executive Session. In order to extend the Superintendent's contract for an additional year, it must be approved by the Board.
MOTION: I move the Board approve the Superintendent's Contract for Andy Gardner through the end of the 2014-15 fiscal year. By: Second: |
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8.2. Approval of the 2012-13 Budget: Jane Nofziger
Description:
During the Budget Hearing, Jane will go over the resolutions and answer any questions by the Board. Each resolution is attached for the Board's review.
MOTIONS: I move the Board approve Resolution #062812A adopting a 2011-12 Supplemental Budget, establishing the appropriation of an increase of $168,000 to fund 272, function 1132, for a total revised amount of $503,000. By: Second I move the Board approve Resolution #062812B adopting the 2012-13 Budget in the sum of $25,697,448; making appropriations, and categorizing taxes at the rate of $4.3973 per $1000. By: Second: I move the Board approve Resolution #0692812C designating 2010-11 and 2011-12 ending fund balances and revenues for specific uses in 2011-12 and 2012-13 as presented. By: Second: |
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8.3. Approval of Achievement Compact: Andy Gardner
Description:
Andy and Dave will be presenting the proposed Achievement Compact for NSSD. The District's plan to meet these requirements must be approved by the Board before submission to the State.
MOTION: I move the Board approve the Achievement Compact for submission as presented. By: Second: |
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8.4. Surplus: Mary Richards
Description:
The contents from the old home economics kitchen areas at the high school has been in storage for many years. Food-Service has been through the supplies and appliances and removed anything that they could use. Other programs at the high school also have removed items for use in the classroom. Fund raising for Out-Door School at SMS has begun and parents would like to put the left over items in a garage sale to help raise money to finance the program for next year's 6th grade class. As in the past, the Board may declare the supplies and appliances in storage as surplus and award them for use in school program fund raising.
MOTION: I move the Board declare the items in storage from the old Home Economics classroom as surplus and further give permission for SMS to sell the items as a fundraiser for the Fall 2012 Out-Door School program. By: Second: |
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9. UNFINISHED BUSINESS
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9.1. Policy Revisions:
Description:
IKF-IKFC & AR Graduation Requirements has been added to the agenda for further discussion.
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10. INFORMATION ONLY
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10.1. Field Trips:
Description:
A list of field trip requests is attached in the Board Book Packet.
Attachments:
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10.2. Enrollment:
Description:
Enrollment projections for 2012-13 based on student roll-over from one grade to another is attached.
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10.3. Gifts and Donations:
Description:
The following is a list of gifts and/or donations that the District has received since the last board meeting. Thank you letters are being sent out.
• Safeway~Otter Pops for Field Day (value $27.45) to SES • Olie Olson~Plexiglass for Shop Projects (value $575) to SHS • Foothills Firewood~ $200 towards Country Kids Relay to ML • Deborah Dulwick~ Yard Sale Donations for Outdoor School (value $350) to ML |
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10.4. Upcoming Board Meetings & Activities:
Description:
A copy of the drafted 2012-13 Board Calendar is attached. Upcoming board activities include:
• Board Meeting~ July 19 • SummerFest~ July 28 • Summer Goal Workshop~ August 8 and 9
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10.5. Future Agenda Items:
Description:
A list of possible future agenda items is attached as part of the board packet. Board members may request that additional items be posted to this list.
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11. BOARD ANNOUNCEMENTS
Description:
This time is reserved on the agenda for the announcement of upcoming board conferences and workshops or for reports on recent workshops, or conferences attended by board members.
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12. ADJOURN
Description:
Time:
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