February 16, 2012 at 7:00 PM - Regular Session/Executive Session

Description:  We would like to welcome you to the Regular Session of the North Santiam School District’s Board of Directors.  This is an open meeting of the Board and the public is allowed to be present to observe. On tonight’s agenda is a place for public participation. Anyone in attendance, that isn’t on the agenda and wishes to address the Board during this meeting must fill out a public participation card that is available at the door and give it to the Board Secretary, Mary Richards.

Description:  Any new items added to the agenda after it has been posted onto Board Books will be listed here.  As additions are added to the Management Team Report, they will also be noted.
• Additional MT Board Reports
• Policy JECB Added to Consent Agenda
• Policy IKF-IKFC-Graduation Requirements

Description:  MOTION: 
I move the Board approve the agenda as presented (or modified).

By:
Second:

Description:  The Board welcomes public comments on topics and concerns that affect the education of students. When stating an opinion before the Board, a statement of facts on which the opinion is based is particularly helpful.  The Board is also interested in your comments for viable solutions and ways of involving others who would be affected by the offered solutions.  Due to confidentiality and liability issues the Board cannot hear complaints against staff in an open session.  A copy of the policy and procedures on how to file a complaint are available at the back of the room, at any school office, from the board secretary, or from the North Santiam School District web site.  If there is anyone in attendance at this time, who has filled out a public participation card and wishes to address the Board, please step forward and state your name and address.

Description:  Diane Allen Jackson has prepared a presentation on the choir's trip to London.  She stated that the kids had a great time!

Description:  Jamie has prepared a presentation with data on how students are doing at Stayton Intermediate/Middle School.

Description:  Management Team monthly reports have been posted to the Board Book web site.  Andy will give the Board a verbal report and also discuss the latest developments in State School Funding and State Revenue.

Description:  This item is on the agenda to allow representatives of each City Council in the District an opportunity to share information on upcoming city projects or community events that the school district or board members might participate in.  All liaisons have been notified of upcoming meetings via email with a link to the current board book packet.  They are David Kinney, Brandon Hamilton, and Steve Baldwin.

Description:  A list of upcoming events in the North Santiam area can be found on the Stayton Events web site at www.staytonevents.com.  Events that board members may be interested in attending are listed as an attachment in the board book packet. 

City Council meetings for Stayton are scheduled for the third Monday of the month at 7:00 p.m.; for Sublimity they are scheduled for the second Monday of the month at 7:00 p.m.; and for Lyons they are scheduled for the fourth Tuesday of the month at 6:00 p.m.

Description:  Information regarding sub-committee reports are shared under this section of the agenda.
•  Long Range Facilities Master Plan Committee Report: Andy
•  Community Engagement Report & Market Place Schedule: Tass

Description:  Mary has prepared the minutes from the last board meeting, which are attached in the board packet for your review and approval. All past "approved" minutes have been posted to the board books web site.
•  January 26, 2012--Special Session
•  January 26, 2012--Regular/Executive Session

Description:  Any changes to licensed personnel will be listed in this area as an attachment for the Board's approval.  As of 02.10.12 there are no changes to personnel that need to be approved.

Description:  Policies IK and IKA were included in the January board packet.  Policy JECB was reviewed in the Superintendent's report last month.  All three policies are OSBA recommended.
•IK-Academic Achievement
•IKA-Grading System
•JECB-Transfers To and From a Non-Resident District

Description:  MOTION:
I move the Board approve the Consent Agenda including items: 7.1~ the minutes from the January 26, 2012-Special Session and Regular/Executive Session and 7.3~ the revisions to policies IK-Academic Achievement, IKA-Grading Systems, and JECB-Transfers To and From a Non-Resident District.

By:
Second:

Description:  A copy of the audit was handed out for review at the January board meeting.  The auditor and Jane will be available to answer questions after a summary of the audit is presented.

Description:  Revisions to policy IKF-IKFC are recommended by OSBA.  This policy will be brought back to the meeting next month for final approval.

• IKF-IKFC-Graduation Requirements

Description:  Dave continues to work on a communication plan for the PLC implementation.  This report will be on the agenda for the next few months as communication is improved and feedback is received from parents.

Description:  Jane is putting together exclusions to the Excise Tax rules as Andy discussed at the last meeting.  This is for informational purposes only.  Once it has been completed, it will be posted as an attachment under this section.

Description:  There are two openings on the Budget Committee for the 2012-13 Budget.  Alan Kingsley and Garrett Trott have both agreed to be on this committee if appointed by the Board. Their terms would be for three years starting with the 2012-13 Budget and ending with the completion of the 2014-15 Budget.

MOTION:
I move that the Board appoint Garrett Trott and Alan Kingsley to the Budget Committee for a three year term starting in May of 2012.

By:
Second:

Description:  Jodi Hack will submit a hard copy of the drafted 2010-11 Annual Report for the Board to review at the meeting.  Just a reminder that the past year's report is printed out by March of the following year.  Mary will take back any revisions to Jodi.  The final report should be ready to distribute the first week of March.

Description:  Attached is a copy of the MOU that has been prepared for classified staff who will be working in the after school program, outside of their normal work day.  It needs to be approved by the Board.

MOTION:
I move the Board approved the Classified MOU as presented.

By:
Second:                             

Description:  Tod Nau has shown an interest in being involved with Stayton Elementary School as his choice for the Adopt-A-School Program. 

Description:  A list of field trip requests is attached in the Board Book Packet.

Description:  Enrollment is slightly down from January with 2394 students or 2310 FTE.

Description:  •March 1, 2012 Special Session at District Office
•March 15, 2012 Regular/Executive Session at Mari-Linn School

Description:  A list of future agenda items is attached as part of the board packet.  Board members may request that additional items be posted to this list.

Description:  There were no donations or gifts to the District this month.

Description:  This time is reserved on the agenda for reports on recent workshops and conferences, OSBA reports, and/or board announcements.

Please plan to get a picture taken of the Board at the upcoming Special Session on March 1st.

Description:  Executive Session Under ORS 192.660 (2)(d)~ Labor Negotiator Consultations
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