September 15, 2011 at 7:00 PM - Regular Session/Executive Session
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1. REGULAR SESSION~CALL TO ORDER, ROLL CALL, PLEDGE
Description:
We would like to welcome you to the Regular Session of the North Santiam School District’s Board of Directors. This is an open meeting of the Board and the public is allowed to be present to observe. On tonight’s agenda is a place for public participation. Anyone in attendance, that isn’t on the agenda and wishes to address the Board during this meeting must fill out a public participation card that is available at the door and give it to the Board Secretary, Mary Richards.
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2. ADDED AGENDA ITEMS
Description:
Any new items added to the agenda after it has been posted onto Board Books will be listed here. As additions are added to the Management Team Report, they will also be noted here.
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3. APPROVAL OF THE AGENDA
Description:
MOTION:
I move the Board approve the agenda as presented (or modified). By: _______________________ Second: ___________________ |
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4. PUBLIC PARTICIPATION
Description:
The Board welcomes public comments on topics and concerns that affect the education of students. When stating an opinion before the Board, a statement of facts on which the opinion is based is particularly helpful. The Board is also interested in your comments for viable solutions and ways of involving others who would be affected by the offered solutions. Due to confidentiality and liability issues the Board cannot hear complaints against staff in an open session. A copy of the policy and procedures on how to file a complaint are available at the back of the room, at any school office, from the board secretary, or from the North Santiam School District web site. If there is anyone in attendance at this time, who has filled out a public participation card and wishes to address the Board, please step forward and state your name and address.
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5. SPOTLIGHT
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5.1. Professional Learning Communities at SES: Principal, Anette Carroll
Description:
Anette will go over some data with the Board and talk about how she is implementing PLC's in her building.
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5.2. Portland State University Population Study: Charles Rynerson
Description:
Charles will be on hand to go over the population study that Portland State University did for the District and answer any questions that the Board may have. This study will be used by the Long Range Master Facilities Plan Committee in the next few months.
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5.3. Out of Country Field Trips~ Choir Update: Diane Allen-Jackson
Description:
Diane will give the Board a report on how the fund raising is going for the Choir's trip to London scheduled for late December.
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5.4. Retirement of Lin Tanamachi:
Description:
Lin will introduce to the Board her replacement, Mark Worley.
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6. COMMUNICATION
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6.1. Superintendent's Report and State School Funding Update: Andy Gardner, Superintendent
Description:
Management Team monthly reports have been posted to the Board Book web site. Andy will give the Board a verbal report and also discuss the latest developments in State School Funding.
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6.2. City Council Liaisons: David Kinney (Stayton), Brandon Hamilton (Sublimity), and Leanne Lail (Lyons)
Description:
This item is on the agenda to allow representatives of each City Council in the District an opportunity to share information on upcoming city projects or community events that the school district or board members might participate in. All liaisons have been notified of upcoming meetings via email with a link to the current board book packet.
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6.3. Upcoming Community Events: Stayton Events Website
Description:
A list of upcoming events in the North Santiam area can be found on the Stayton Events web site at www.staytonevents.com . Events that board members may be interested in attending are listed as an attachment in the board book packet. City Council meetings for Stayton are scheduled for the third Monday of the month at 7:00 p.m.; for Sublimity they are scheduled for the second Monday of the month at 7:00 p.m.; and for Lyons they are scheduled for the fourth Tuesday of the month at 6:00 p.m.
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6.4. Board Announcements/Committee Reports: Board and CE Committee Members
Description:
Board meeting announcements and/or committee reports will be posted in this area.
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7. CONSENT AGENDA ITEMS
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7.1. Minutes: Submitted by Mary Richards
Description:
Mary has prepared the minutes from the last board meeting, which are attached in the board packet for your review and approval. All past "approved" minutes have been posted to the board books website.
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7.2. Policy Adoptions/Revisions: Andy Gardner, Superintendent
Description:
The following policies are ready to be approved for adoptions/revisions: CCA-Organizational Chart, IGAM & AR-On Line Learning/Education, and JFE-Pregnant and Parenting Students. POlicy IGBD-Teen Parents has been submitted for deletion as recommended by OSBA and is being replaced by JFE.
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7.3. Personnel: Submitted by Teri Butler, Human Resources Director
Description:
Any changes to licensed personnel will be listed in this area. Teri will submit any changes prior to the board meeting.
New Hires: Adam Whelan, SHS Spanish/ELL Teacher and Amie Morris, SES Teacher Resignations: Rick Jones, SES (former ML)
Attachments:
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7.4. Action on Consent Agenda:
Description:
MOTION:
I move the Board approve Consent Agenda Items 7.1~ the minutes from the August 18, 2011 Regular and Executive Session; 7.2~ policy adoptions and revisions to CCA-Organizational Chart, IGAM & AR-On Line Learning/Education, JFE-Pregnant and Parenting Students, and the deletion of policy IGBD Teen Parents; and 7.3 the following changes to licensed personnel: Approval of new hires, Adam Whelan and Amie Morris and the acceptance of the resignation of Rick Jones. By: ________________ Second: ____________________ |
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8. NEW BUSINESS
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8.1. Policy Adoptions and Revisions: Andy Gardner/Mary Richards
Description:
These are updated forms for facilities use (KG-AR Community Use and KG-AR Facilities Use Agreement) and for the use of restraint and seclusion (JGAB-AR). The fee for administration/non refundable deposit has been deleted from policy administrative rules for facilities.
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8.2. Professional Development Plans and AYP Data: Associate Superintendent, David Bolin
Description:
Dave will go over some comparison data for AYP and will talk briefly about upcoming professional development plans.
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8.3. Summer School~ Community Schools Grant Program:
Description:
SHS and SMS representatives will talk about the community schools summer program and its success.
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8.4. Approval of New Club at SHS:
Description:
There is a request for a new club at SHS called "Give Back; Help Out; Change Lives". They will raise money for local charities. The advisor will be Darcy Proctor.
MOTION: I move the Board approve the new club as presented and give them full access to an ASB account for fund raising purposes. By: Second:
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9. UNFINISHED BUSINESS
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9.1. Long Range Master Facilities Plan Committee Calendar: Andy Gardner
Description:
Attached is a draft letter to members of the LRMFP Committee which contains the calendar of the meetings.
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10. INFORMATION ONLY
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10.1. Field Trips:
Description:
A list of field trip requests is attached below.
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10.2. Enrollment:
Description:
Enrollment is very close to what was projected as the attached excel spreadsheet shows. NSSD has 2428 students with an FTE of 2336.5 (due to half day Kindergarten student enrollment) as of 9/9/2011.
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10.3. Upcoming Board Meetings & Activities:
Description:
10/18/11 LRMFP Committee Meeting 7:00 pm District Office
10/19/11 Regular Session 7:00 pm District Office |
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10.4. Future Agenda Items:
Description:
A list of future agenda items is attached as part of the board packet. Board members may request that additional items be posted to this list.
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10.5. Gifts/Donations:
Description:
Ticor Title Office Furniture/Pictures/Supplies (Approx. Value $35,000) Building Offices
Lynette Huie Automatic External Defibulator (Value $1000) SES Gym |
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11. BOARD REPORTS
Description:
This time is reserved on the agenda for reports on recent workshops and conferences attended or for OSBA reports.
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12. RECESS TO EXECUTIVE SESSION
Description:
Under ORS 192.660 (2)(d)~ Labor Negotiator Consultations
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13. RETURN TO REGULAR SESSION AND ADJOURN
Description:
Time:
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