August 18, 2011 at 7:00 PM - Regular Session/Executive Session

Description:  We would like to welcome you to the Regular Session of the North Santiam School District’s Board of Directors.  This is an open meeting of the Board and the public is allowed to be present to observe. On tonight’s agenda is a place for public participation. Anyone in attendance, that isn’t on the agenda and wishes to address the Board during this meeting must fill out a public participation card that is available at the door and give it to the Board Secretary, Mary Richards.

Description:  Steve Hack will be sworn in by Board Chairman, Mike Wagner at the beginning of the board meeting.

Description:  Any new items added to the agenda after it has been posted onto Board Books will be listed here.  As additions are added to the Management Team Report, they will also be noted here.

Added:
9.5 Surplus
Additional Board Reports were added to MT Report
Additional policy revisions were added to 9.3 under Policy Adoptions/Revisions
PowerPoints were added
Attachment for licensed staff new hires was added

Description:  MOTION: 
I move the Board approve the agenda as presented (or revised).

By:   _______________________       Second:  ___________________

Description:  The Board welcomes public comments on topics and concerns that affect the education of students. When stating an opinion before the Board, a statement of facts on which the opinion is based is particularly helpful.  The Board is also interested in your comments for viable solutions and ways of involving others who would be affected by the offered solutions.  Due to confidentiality and liability issues the Board cannot hear complaints against staff in an open session.  A copy of the policy and procedures on how to file a complaint are available at the back of the room, at any school office, from the board secretary, or from the North Santiam School District web site.  If there is anyone in attendance at this time, who has filled out a public participation card and wishes to address the Board, please step forward and state your name and address.

Description:  The Board will present the YMCA with the Community Partnership Award.  They have been instrumental in the success of the Teen Parent Program and were heavily involved in the summer school enrichment program this year.  As always, they are an intricate part of the community and work with NSSD students throughout the year with sports and activities.

Description:  David will give the Board some information about what was learned at the recent DuFour Conference held in July and about the use of Professional Learning Communities (PLC).

Description:  Summer Management Team monthly reports have been posted to the Board Book web site (Principals and Directors on vacation will not submit reports for July and August).  Andy will give the Board a verbal report and also discuss any of the latest developments in State School Funding.

Description:  This item is on the agenda to allow representatives of each City Council in the District an opportunity to share information on upcoming city projects or community events that the school district or board members might participate in.

Description:  A list of upcoming events in the North Santiam area can be found on the Stayton Events web site at www.staytonevents.com .  Those that board members may be interested in attending are listed as an attachment in the board book packet.  City Council meetings for Stayton are scheduled for the third Monday of the month at 7:00 p.m.; for Sublimity they are scheduled for the second Monday of the month at 7:00 p.m.; and for Lyons they are scheduled for the fourth Tuesday of the month at 6:00 p.m. 

Description:  Board meeting announcements and/or committee reports will be posted in this area. 

• Community Engagement Committee members will not meet again September 7th
• LRFMP Committee Calendar to be developed on Sept. 9th
• On-Line Pilot Program Demonstration on August 25th

Description:  Mary has prepared the minutes from the last board meeting, JUly 21, 2011, which are attached in the board packet for your review and approval.  All approved minutes have been posted to the board books website.

Description:  Policy revisions for  JE-JED-JEDA~Student Attendance; JHCA~ Physical Exams, and KGC-GBK-JFC~Tobacco Free Environment are on the consent agenda for approval.  The Student Attendance policy revisions are based on HB 3197 which takes effect immediately, therefore this policy has been put on the consent agenda instead of going through the current process for a first reading.

Description:  Any changes to licensed personnel will be listed in this area. 
New Hires:  Andrea Ashley, Kyle Temple, Jennifer Stutzman, Shaila Reimers, Vicky Storey, Katie Agee
and Elizabeth Wolf (Babcock).

Description:  MOTION:
I move the Board approve Consent Agenda Item 8.1: the approval of the minutes for the July 21, Regular Session; Item 8.2: the approval of revisions to policy JE-JED-JEDA~Student Attendance, JHCA~PHysical Exams, and KGC-GBK-JFC~Tobacco Free Environment; and 8.3 the approval of new hires:  Andrea Ashley, Kyle Temple, Jennifer Stutzman, Shaila Reimers, Vicky Storey, Katie Agee, and Elizabeth Wolf (Babcock). 

By:              ________________      Second:  ____________________

Description:  Each year board members adopt a school and work with the principal to help read to students, give out awards, attend community school events, etc. at the school during the year. Laura has asked to adopt Sublimity School and Brunk has asked to adopt Stayton Middle School.  Other schools that still need to be adopted are Stayton Intermediate School, Stayton High School, Stayton Elementary School and Mari-Linn School.  Board members may adopt more than one school if they have time to devote.

Description:  Any put together a starting point for the Board to set up the sub-committee for the Long Range Facilities Master Plan.  The areas in red have been added and are attached in the board book packet.  The first thing the Board must do is to give them some direction and to make a decision on the Board's role in the committee's work.

Description:  Attached in the board book packet are policies CCA-Organizational Chart (updated), IGAM & AR-Distance & On-Line Learning (adds on-line option), JFE-Preg or Parenting Students, the deletion of policy IGBD (recommended by OSBA), and KG-AR Facility Use Application form changes for additional discussion (non-refundable administrative/deposit fee of $10).

Description:  David Bolin will talk about harassment and cyberbullying data and discuss plans for any staff development to support these issues if needed.

Description:  The District received a large number of desks, chairs, tables, and book shelves from Ticor Title Company as a donation (overseen by Jodi Hack), with a request from Ticor that anything the district could not use be donated to the SHS Choir in support of their trip to London.  The District has separated out what they can use and ask that the remainder be donated as stipulated in the donation.

MOTION:  I move the District designate the remainder of the items donated by Ticor as surplus and further donate the surplus items as stipulated to the SHS Choir with the proceeds to be used towards their London Trip in 2011-12.

Description:  As the Board Chairman reads the Board Protocol, members of the Board will sign on each copy which will then be posted in each building with the Board's picture.  Keith will take a picture at the September meting since Laura is out of town this month.

Description:  Keith will talk about what type of support the District is providing in technology support to other entities throughout the area.

Description:  09/15/11                    Special Session         6pm        SES
09/15/11                    Regular Session        7pm        SES

Description:  A list of future agenda items is attached as part of the board packet.  Board members may request that additional items be posted to this list.

Description:  Linda Silbernagel donated kitchen supplies to ML Food Service Program (value $79.55).

Description:  This time is reserved on the agenda for reports on recent workshops and conferences attended or for OSBA reports.

Description:  The Executive Session is being held under ORS 192.660 (2) (d)~ Negotiator Consultations.  Andy will give the Board an update on the current status of the negotiations with licensed and classified employees.

Description:  Time: