April 21, 2011 at 6:00 PM - Special/Regular/Executive Sessions
| Agenda |
|---|
|
1. SPECIAL SESSION~ CALL TO ORDER
|
|
1.1. Alignment of Management Team Goals: Mike Wagner, Board Chairman
Description:
A list of the Management Team Goals for 2011-12 is attached in the board book packet. Mary has noted where MT members think their goals would align with District, Board, or Superintendent Goals. This document allows board members to review the goals during the year and make note of any areas where they feel additional District or Board Goals might need to be revised in the future.
Attachments:
()
|
|
1.2. Board Budget for 2011-12: Andy Gardner, Superintendent
Description:
Andy will talk about plans to cut back spending in order to help balance the 2011-12 Budget.
|
|
1.3. Board and City Joint Session Proposal: Andy Gardner, Superintendent
Description:
Andy will talk to you about this proposal at the meeting. The Stayton City Council has been meeting with different Boards in a "meet and greet" format and would like the NSSD Board to consider it.
|
|
1.4. Adjourn Special Session:
|
|
2. REGULAR SESSION~CALL TO ORDER, ROLL CALL, PLEDGE
Description:
We would like to welcome you to the Regular Session of the North Santiam School District’s Board of Directors. This is an open meeting of the Board and the public is allowed to be present to observe. On tonight’s agenda is a place for public participation. Anyone in attendance, that isn’t on the agenda and wishes to address the Board during this meeting must fill out a public participation card that is available at the door and give it to the Board Secretary, Mary Richards.
|
|
3. ADDED AGENDA ITEMS
Description:
Addition of Executive Session after Regular Session under ORS 192.660 (20 (e)--Real Property Transactions.
|
|
4. APPROVAL OF THE AGENDA
Description:
MOTION: I move the Board approve the agenda as presented (or revised).
By: _______________________ Second: ___________________ |
|
5. PUBLIC PARTICIPATION
Description:
The Board welcomes public comments on topics and concerns that affect the education of students. When stating an opinion before the Board, a statement of facts on which the opinion is based is particularly helpful. The Board is also interested in your comments for viable solutions and ways of involving others who would be affected by the offered solutions. Due to confidentiality and liability issues the Board cannot hear complaints against staff in an open session. A copy of the policy and procedures on how to file a complaint are available at the back of the room, at any school office, from the board secretary, or from the North Santiam School District website. If there is anyone in attendance at this time, who has filled out a public participation card and wishes to address the Board, please step forward and state your name and address.
|
|
6. SPOTLIGHT
|
|
6.1. Board Awards: Mike Wagner, Board Chairman
Description:
The Board has several awards to give out this month in recognition to students and to a community partner.
Attachments:
()
|
|
6.1.1. Community Partnership Award: Presented by Gary Rychard and Mike Wagner
Description:
Gary Rychard will introduce a representative from the Santiam Memorial Hospital (either Terry Fletchall-CEO and President, or Maggie Hudson-Chief of Operations will be in attendance) and talk about the areas that have made the Hospital such a great community partner. Mike Wagner will be presenting the Community Partnership Award along with Gary.
|
|
6.1.2. Santiam Awards: Presented by Mike Wagner
Description:
The Santiam Award is given out for an outstanding accomplishment or success. Alyssa Rieger the Drama teacher and advisor at SHS reported that Caleb and Lucas Conley had outstanding success at the State Competition for Drama in the acting category of Duo Comedy. These students have gained the right to participate in the International Theatre Festival in Lincoln, Nebraska from June 20th -25th. Board members might remember these cousins who were recently seen in the Stayton High School musical, Grease.
|
|
6.1.3. AG and FFA Update: Robert Abdou
Description:
Robert will give the Board an update on the AG/FFA program, including the forecast for next year's enrollment in this program.
Attachments:
()
|
|
7. COMMUNICATION
|
|
7.1. Superintendent's Report and State School Funding Update: Andy Gardner, Superintendent
Description:
Management Team monthly reports from principals, directors, and supervisors have been posted to the BoardBook website. Andy will give the Board a verbal report and also discuss the latest developments in State School Funding.
Attachments:
()
|
|
7.2. City Council Liaison Communications:
Representatives: David Kinney (Stayton), Brandon Hamilton (Sublimity), and Leanne Lail (Lyons)
Description:
This item is on the agenda to allow representatives of each City Council in the District an opportuntiy to share information on upcoming city projects or community events that the school district or board members might participate in.
|
|
7.3. Upcoming Community Events:
Stayton Events Website
Description:
A list of upcoming events in the North Santiam area can be found on the Stayton Events website. Those that are community related are listed, as an attachment, in the board book packet.
Attachments:
()
|
|
7.4. Board Announcements/Committee Reports: Board and CE Committee Members
Description:
Board meeting announcements and/or committee reports will be posted in this area. Community Engagement Committee members will discuss the next steps in the community engagement process to be held on April 27th and May 11th at Stayton High School.
Attachments:
()
|
|
8. CONSENT AGENDA ITEMS
|
|
8.1. Minutes: Submitted by Mary Richards
Description:
Mary has prepared the minutes from the last board meeting, which are attached in the board packet for your review and approval.
Attachments:
()
|
|
8.2. Personnel: Submitted by Teri Butler, Human Resources Director
Description:
There are no licensed personnel changes to report at this time.
|
|
8.3. Action on Consent Agenda:
Description:
MOTION
I move the Board approve the minutes from the March 17, 2010-Regular Session. By: ____________________ Second: ____________________ |
|
9. NEW BUSINESS
|
|
9.1. Appointment of New Budget Committee Members: Jane Nofziger, Business Manager
Description:
Attached is a list of new budget committee members for the Board to appoint for a three year term beginning May of 2011 and ending April of 2014.
MOTION: I move the Board appoint Steven Baldwin, Greg Loberg, Scott Miller, and Chad Niegel to the Budget Committee for a three year term beginning in May of 2011. By: ___________________ Second: _______________________
Attachments:
()
|
|
9.2. Superintendent Evaluation: Board Chairman, Mike Wagner
Description:
This is the time of the year that the Superintendent Evaluation Process begins. Board members will receive the current year evaluation form via Email. It will need to be completed prior the Executive/Regular Session on May 19th. During the Executive Session, board members will meet to discuss their scores and submit them for compilation.
The Board also needs to approve the goal changes to the Superintendent Evaluation for next year. A copy of that form is included in the board packet. The revisions to the form so far include the updates to District and Board Goals and the addition of the Superintendent's Goals for 2011-12. MOTION: I move the Board approve the Superintendent's Evaluation form for 2011-12 as presented. By: __________________ Second: _______________________
Attachments:
()
|
|
9.3. Policy Adoptions/Revisions: Andy Gardner, Superintendent
Description:
Policy revisions and additional administrative rules (AR) and forms are included in the board book packet as attachments. The new athletic physical form is required by OSAA and the rest of the submissions are OSBA recommendations based on language in new federal and state laws.
Attachments:
()
|
|
9.4. Projected Enrollment and Fund Balance Policy: Jane Nofziger, Business Manager
Description:
Jane will discuss where we are in the budgeting process, the projected enrollment for budgeting, and the fund balance policy.
|
|
10. UNFINISHED BUSINESS
|
|
10.1. CIP Quarterly Update: David Bolin, Associate Superintendent
Description:
Dave will give the Board a brief update on how we are doing with the goals on the Continuous Improvement Plan.
|
|
11. INFORMATION ONLY
|
|
11.1. Enrollment:
Description:
A copy of the current enrollment is attached in the board book packet. Student count is 2450 students. The FTE is down from March by 2.0. Total ADMw is 4.5 FTE above the projected 2715 for the current budget (as of April 14, 2011).
Attachments:
()
|
|
11.2. Field Trip Requests:
Description:
A copy of all field trip requests made during the past month is attached in the board book packet.
Attachments:
()
|
|
11.3. Recognition of Gifts:
Description:
A list of donations/gifts to the District is below. Thank you letters are being sent out.
Mari-Linn PTA~Reader Board~Value: $6500~ Donated to Mari-Linn School S. Zimmerman~Tennis Program~$300 Cash~Donated to Stayton High School Sublime Electric~Tennis Program~$100 Cash~Donated to Stayton High School |
|
11.4. Upcoming Board Meetings & Activities:
Description:
A list of the upcoming board meetings and activities for the next month are below:
April 27~Community Synthesizing Session~5:30 to 8:00 pm~Stayton High School, Cafeteria May 11~Community Synthesizing Session~5:30 to 8:00 pm~Stayton High School, Cafeteria May 18~OSBA Regional Webinar~8:30 am~Stayton High School, Library May 19~Executive Session~5:30 pm~Stayton High School, Library May 19~Regular Session~7:00 pm~Stayton High School, Library May 26~Budget Update and Committee Orientation~7:00 pm~District Office, Santiam Room |
|
11.5. Future Agenda Items:
Description:
A list of future agenda items is attached as part of the board packet. Board members may request that additional items be posted to this list.
Attachments:
()
|
|
12. BOARD REPORTS
Description:
This time is reserved on the agenda for reports on recent workshops and conferences attended or for OSBA reports.
|
|
13. RECESS REGULAR SESSION~ENTER EXECUTIVE SESSION
|
|
13.1. Discussion Under ORS 192.660 (2)(e)-Real Property Transactions:
|
|
14. RETURN TO REGULAR SESSION AND ADJOURN
|
