June 19, 2017 at 6:30 PM - SCHOOL BOARD MEETING

Description:  There were no changes made to the Budget after reviewed by the Budget Committee.

Description:  Denyce Kelly will present the proposed 2017-2018 Budget.

Description:  Denyce Kelly will ask for any public discussion.

Description:  Tim McElrath will close the Budget Hearing.

Description:  Denyce Kelly will review the financial reports prior to Board action on the Consent Agenda.
1.  Financial Reports for May 2017
2.  Minutes of the Regular Board Meeting, and Construction Meeting held on May 8, and May 22, 2017

POSSIBLE MOTION:    I MOVE TO (APPROVE/NOT APPROVE) THE CONSENT AGENDA, AS PRESENTED

Description:  Dr. Clark will present resolutions to adopt the 2017-2018 budget, 

A.  ADOPTING THE BUDGET

POSSIBLE MOTION:  I move to (adopt/not adopt) the Milton-Freewater Unified School District #7 budget for the fiscal year 2017-2018 in the total amount of $56,617,427. 

B.  RESOLUTION MAKING APPROPRIATIONS

POSSIBLE MOTION: I move to (adopt/not adopt) the appropriations as presented in the 2017-2018 budget resolution:
(1) General Fund total $19,409,527;
(2) Special Revenue Funds total $3,780,000;
(3) Debt Service Fund total $2,489,900;
(4) Capital Projects Fund total $30,938,000. 
(5) Total appropriations $56,617,427;
(6) Total adopted budget $56,617,427.
C.   RESOLUTION IMPOSING THE TAX

POSSIBLE MOTION:  I move to (adopt/not adopt) that the ad valorem property taxes as presented in the 2017-2018 budget resolution are hereby imposed upon the assessed value of all taxable property with the district for tax year 2017-2018:
(1) At the rate of $4.7953 per $1,000 of assessed value for permanent rate tax;
(2) At the rate of ZERO for the local option tax;
(3) In the amount of $750,000 for debt service on general obligation bonds.
 D.  CATEGORIZING THE TAX

POSSIBLE MOTION:  I move to (adopt/not adopt) that the taxes imposed are hereby categorized for the purposes of Article XI section 11b as presented in the 2017-2018 budget resolution:
(1) Permanent Rate Tax at $4.7953 per $1,000;
(2) Local option tax at ZERO;
(3) General Obligation Bond Debt Service at $750,000.

Description:  The following motions are required to conduct district business for 2017-2018.

POSSIBLE MOTION:    I MOVE TO APPOINT SUPERINTENDENT DR. ROB CLARK AS THE DISTRICT CLERK FOR 2017-2018.
 
POSSIBLE MOTION:     I MOVE TO DESIGNATE DR. ROB CLARK AS THE CUSTODIAN OF ALL SCHOOL DISTRICT FUNDS FOR MILTON-FREEWATER UNIFIED SCHOOL DISTRICT NO. 7 FOR 2017-2018. (ORS 328.441)
 
POSSIBLE MOTION:     I MOVE TO AUTHORIZE THE FACSIMILE SIGNATURE OF SUPERINTENDENT DR. ROB CLARK, TO BE USED AS AUTHORIZED FOR 2017-2018. (ORS 328.445)
 
POSSIBLE MOTION:     I MOVE TO DESIGNATE SUPERINTENDENT DR. ROB CLARK AS THE BUDGET OFFICER FOR 2017-2018. (ORS 294.321)
 
POSSIBLE MOTION:    I MOVE TO APPOINT THE MILTON-FREEWATER SCHOOL BOARD OF DIRECTORS AS THE CONTRACT REVIEW BOARD FOR 2017-2018.  (ORS 279.055)
 
POSSIBLE MOTION:   I MOVE TO DESIGNATE THE WALLA WALLA UNION BULLETIN AS THE OFFICIAL DAILY NEWSPAPER FOR THE DISTRICT FOR 2017-2018.

POSSIBLE MOTION:   I MOVE TO APPOINT KAY HUNKAPILLAR OF WHEATLAND INSURANCE AS THE DISTRICT'S INSURANCE CONSULTANT FOR 2017-2018.
 
POSSIBLE MOTION:    I MOVE TO CONTINUE WITH THE DISTRICT'S ESTABLISHED DEPOSITORIES FOR 2017-2018. (Local Government Investment Pool, Baker Boyer and U.S. Bank)

POSSIBLE MOTION:    I MOVE TO APPOINT SAM TUCKER OF THE LAW FIRM  MONAHAN, GROVE & TUCKER AS THE SCHOOL DISTRICT'S LEGAL COUNSEL FOR 2017-2018 EXCEPT IN THE AREA OF LABOR NEGOTIATIONS OR MATTERS DEALING WITH LOCAL AGENCIES THAT MIGHT PRESENT A CONFLICT OF INTEREST FOR MR. TUCKER.
 
POSSIBLE MOTION:     I MOVE TO RETAIN GREG COLVIN AND ASSOCIATES AT HIGH DESERT ESD LEGAL SERVICES TO REPRESENT THE DISTRICT IN LABOR RELATIONS MATTERS FOR THE PERIOD OF JULY 1, 2017 THROUGH JUNE 30, 2018. FOR THE SUM OF $10,899.

POSSIBLE MOTION:    I MOVE TO APPOINT PAULY, ROGERS AND CO., P.C. AS THE DISTRICT'S OFFICIAL AUDITORS FOR 2017-2018.

Description:  The Board will establish the Board Meeting Calendar for 2017-2018.

POSSIBLE MOTION:    I MOVE TO (APPROVE/NOT APPROVE) THE SECOND MONDAY OF EACH MONTH AS THE BOARD MEETING DATE FOR 2017-2018, AND THE FOURTH MONDAY OF EACH MONTH AS THE CONSTRUCTION BOARD WORKSHOP MEETING DATE FOR 2017-2018.   THE REGULAR BOARD MEETING AND CONSTRUCTION BOARD WORKSHOP WILL BE COMBINED IN JULY AND  THE JUNE MEETING TO BE THE THIRD MONDAY OF THE MONTH, WITH NO BOARD WORKSHOP.

Description:  Dr. Clark will present resignations from the following, effective June 30, 2017.
1.  Sarah Ashland
2.  Brian Heim
3.  Jaimie Heim
4. Lacey Mendoza 5.  Crystal Mathwich

POSSIBLE MOTION:    I MOVE TO (ACCEPT/NOT ACCEPT) THE LETTER OF RESIGNATION(S) AS PRESENTED, EFFECTIVE JUNE 30, 2017.

Description:  Dr. Clark will present the Fall and Winter Extra-Duty and Co-Curricular contracts for 2017-2018 for Board approval. Salary To be determined after budget is finalized and increase is determined at 1.75% or 2.25%.


POSSIBLE MOTION:    I MOVE TO (APPROVE/NOT APPROVE) THE EXTRA DUTY  AND CO-CURRICULAR CONTRACTS FOR 2017-2018, AS PRESENTED.

Description:  Dr. Clark will recommend the following new licensed probationary staff for 2017-2018:

1.  Hilleary Burns, Reading Intervention, Central Middle School
2.  Sam Morrow, Special Education, Central Middle School
3.  Tavis Crittendon, Online teacher/coordinator, McLoughlin
4.  Amanda Wyatt, Elementary Music Teacher
5.  Anne Swant, Math Teacher, McLoughlin High School
6.  Anayeli Alvarez, Math Teacher, McLoughlin High School
7.  Traci Riggs, Elementary teacher, 5th grade at Freewater School

POSSIBLE MOTION:    I MOVE TO (APPROVE/NOT APPROVE) THE PROBATIONARY CONTRACTS FOR NEW LICENSED STAFF, AS PRESENTED.

Description:  Chairman McElrath will present the Superintendents Employment Agreement for board approval.

POSSIBLE MOTION:    I MOVE TO (APPROVE/NOT APPROVE) THE SUPERINTENDENTS EMPLOYMENT AGREEMENT , AS PRESENTED.

Description:  Dr. Clark will present the Assistant Superintendent Employment Agreement for board approval.

POSSIBLE MOTION:    I MOVE TO (APPROVE/NOT APPROVE) THE ASSISTANT SUPERINTENDENT EMPLOYMENT AGREEMENT , AS PRESENTED.

Description:  Dr. Clark will present the Director or Business Services and Maintenance Employment Agreement for Board approval.

POSSIBLE MOTION:    I MOVE TO (APPROVE/NOT APPROVE THE DIRECTOR OF BUSINESS AND MAINTENANCE EMPLOYMENT AGREEMENT, AS PRESENTED.

Description:  Dr. Clark will present the Administrators Employment Agreement for board approval.

POSSIBLE MOTION:    I MOVE TO (APPROVE/NOT APPROVE) THE ADMINISTRATORS EMPLOYMENT AGREEMENT , AS PRESENTED.

Description:  Dr. Clark will present the Confidential Employment Agreement for board approval.

POSSIBLE MOTION:    I MOVE TO (APPROVE/NOT APPROVE) THE C0NFIDENTIAL EMPLOYMENT AGREEMENT , AS PRESENTED.

Description:  Dr. Clark will ask the Board to adopt the State established substitute pay rate of $178.35 per day  for 2017-2018.

POSSIBLE MOTION:    I MOVE TO (ADOPT/NOT ADOPT) THE STATE ESTABLISHED SUBSTITUTE PAY RATE OF $178.35 PER DAY FOR THE 2017-2018 SCHOOL YEAR.

Description:  Dr. Clark will recommend continuing the district's contract with Sodexo to manage the food service program for 2017-2018
 
POSSIBLE MOTION:    I MOVE TO (ROLL OVER/CANCEL) THE DISTRICT'S FOOD SERVICE CONTRACT WITH SODEXO FOR THE 2017-2018 SCHOOL YEAR.

Description:  Dr. Clark will ask the Board to approve an increase in lunch prices for the 2017-2018 school year.

High School:   $2.85 - increased $0.10
Middle School: $2.60 - increased $0.10
Elementary:  $2.20  same - increased $0.10

POSSIBLE MOTION:    I MOVE TO (APPROVE/NOT APPROVE) THE RATE CHANGES AS PRESENTED FOR THE SCHOOL YEAR 2017-2018.

Description:  Dr. Clark will present the final purchase of the Railroad property in the amount of $115,500.

POSSIBLE MOTION:    I MOVE TO (APPROVE/NOT APPROVE) THE PURCHASE OF THE RAILROAD PROPERTY IN THE AMOUNT OF $115,500 FOR THE PURPOSE OF BUILDING A BUS BARN ON THE PROPERTY. 

Description:  Dr. Clark will present the final purchase of  property across from the building site of the Gib Olinger Elementary School, to be used for extra parting for the school, in the amount of $28,500.

POSSIBLE MOTION:    I MOVE TO (APPROVE/NOT APPROVE) THE PURCHASE OF THE PROPERTY IN THE AMOUNT OF $28,500 FOR THE PURPOSE OF ADDITIONAL PARKING.

Description:  The District will  not have a Construction Workshop the month of June,  the Board Workshop will be scheduled for Monday, July 10, 2017. The meeting may need to include some possible personnel changes.

Description:  Dr. Clark will review Scott Rogers construction update that is attached.

Description:  Dr. Clark will present some changes to the approved policy that are recommended by OSBA., Rick Stucky.

Description:  The Board will elect a Chairman and Vice-Chairman for the 2017-2018 school year.

Description:  Dr. Clark will present the first reading of a number of Board policies.

Description:  The regular meeting will adjourn to an Executive Session.  The next scheduled Board Workshop/Meeting will be held July 10, 2017 at 6:30 pm.