July 6, 2011 at 7:00 AM - ORGANIZATIONAL MEETING
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1. Call to Order / Pledge of Allegiance / Roll Call - Vice Chair Prendergast
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2. Oath of Office - Ron Andersen and Kim Wallan - Vice Chair Prendergast
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3. Agenda Adjustments and Approval - Vice Chair Prendergast
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4. Consent Agenda - Vice Chair Prendergast
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4.a. Staff Report
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4.b. Out of State Field Trips
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4.b.1) NMHS Cross Country travel to Yreka, CA on September 10, 2011
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4.b.2) NMHS Cross Country travel to San Francisco, CA on September 17, 2011
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4.b.3) NMHS Cross Country travel to Boise, ID on November 11-13, 2011
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4.c. Board Meeting Minutes
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4.c.1) Work/Executive Session and Board Meeting Minutes of June 21, 2011
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5. Action Agenda
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5.a. Election of Board Chair - Vice Chair Prendergast
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5.b. Election of Board Vice Chair - Board Chair
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5.c. Appoint District Clerk - Phil Long
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5.d. Appoint Deputy Clerk - Brad Earl, budget officer and custodian of funds with authorization to sign district checks, make payments, accept quotes and award bids, execute interfund loans and/or cash advances in accordance with ORS 294-460, invest funds, and sign contracts
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5.e. Designation of authorized representative for federal entitlements/grants - Terri Dahl
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5.f. Designation of legal counsel and bond counsel for 2011-2012 -Firm of Brophy, Wilson Duhaime, Mills, Schmor and Gerking; and Nancy Hungerford; and the firm of Mersereau and Shannon for bond counsel
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5.g. Designation of official newspaper for legal notices - Mail Tribune
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5.h. Designation of financial auditors for 2011-2012 - Pauly, Rogers and Co., P.C.
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5.i. Designation of financial advisor: Lewis, Young, Robertson & Burningham, Inc.
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5.j. Designation of depositories for district funds - Key Bank, State of Oregon Investment Pool, Premier West Bank, Wells Fargo Bank, U.S. Bank, Umpqua Bank, Bank of America, Sterling Savings Bank, Rogue Federal Credit Union, Chase Bank
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5.k. Designation of insurance carriers: 2011-2012
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5.k.1) Workers' Compensation - SAIF
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5.k.2) District property and liability insurance - Special Districts Association of Oregon, Beecher Carlson Insurance Agency, LLC.
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5.k.3) Employee medical insurance carrier - Mercer
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5.k.4) Student accident insurance carrier - Myers-Stevens & Toohey & Co. Inc., Beecher Carlson Insurance Agency, LLC.
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5.l. Establish monthly meeting time(s), dates(s) and place for 2011-2012 - first and third Monday of each month at 7:00 pm, Medford School District Education Center Boardroom: August 29, September 19, October 3 & 17, November 7 & 21, December 5, 2011 and January 23, February 6 & 27, March 5 &19, April 2 & 16, May 7 & 21, and June 4 & 18, 2012.
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5.m. Sodexo Meal Price Increase - Brad Earl
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5.n. School Board Policy CCA - Medford School District 549C Organizational Structure 2011-2012
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5.o. Re-adoption of Existing Science Materials for Sixth Grade
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5.p. Purchasing Report for Purchases over $100,000
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6. Items for Information and Discussion - Board Chair
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6.a. Board Retreat Planning - Potential Dates: August 24, 25 and/or 26, 2011
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6.b. Public Participation at Board Meetings
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6.c. More Efficient Board Meetings
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6.d. Board Meeting Room Seating Arrangement
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6.e. Board Appointed Committees
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6.f. Impact of Senate Bill 250 (ESD) on District Funding
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6.g. Central Medford High School Nutrition Grant Extension Application to Leightman Maxey Foundation
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6.h. Televised Board Meetings
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6.i. Updates to Elementary Report To Parents
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7. Announcements - Board Chair
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7.a. Board Meeting at 7:00 pm, on August 29, 2011 - MSDEC Boardroom, 815 S. Oakdale, Medford
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8. Adjourn - Board Chair
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