May 28, 2019 at 5:15 PM - Regular Board Meeting

Agenda
5:15 PM - Executive Session
ORS 192.660(2)(i)—Evaluation of the Superintendent
Time:  5:15 PM, 15 minutes
Recess Board Meeting
Time:  5:30 PM
5:35 PM - Work Session
Hillsboro School District Parent Advisory Committee Report and Discussion
Time:  5:35 PM, 30 minutes
Discuss Board Leadership
Time:  6:05 PM, 5 minutes
Discuss 2019-20 Board Meeting Schedule
Time:  6:10 PM, 5 minutes
Local Option Discussion
Time:  6:15 PM, 20 minutes
Discussion TIme
Time:  6:35 PM, 15 minutes
Recess Board Meeting
Time:  6:50 PM
7:00 PM - Regular Session
Call to Order and Flag Salute
Time:  7:00 PM, 5 minutes
Recognition / Student Presentation
Student Presentation: Tobi's TEAM from Tobias Elementary School
Time:  7:05 PM, 10 minutes
Recognition: Jennifer Johnson - Kaiser Permanente Thriving Schools Honor Roll Award
Time:  7:15 PM, 10 minutes
Approval of Agenda
Time:  7:25 PM
Audience Time
Time:  7:25 PM, 10 minutes
Consent Agenda
Consent agenda items are distributed to Board members in advance for study, and enacted with a single motion.
Time:  7:35 PM, 5 minutes
Approve Routine Personnel Matters
Approve ESEA Subgrant Application
Approve Policy Revisions (presented for first reading on May 14, 2019)
Approve Revisions to Policies Included in Annual Notifications to Staff, Students, and Families (part 2)
Policies in Section G
- GBN/JBA: Sexual Harassment
- GCAB: Personal Electronic Devices and Social Media – Staff
Policies in Section I
- IB: Freedom of Expression
- IBB: Freedom of Expression/Staff (delete)
- IGAEB: Drug, Alcohol, and Tobacco Prevention, Health Education
- IGBAG: Special Education – Procedural Safeguards
- IGBAG-AR: Special Education – Procedural Safeguards
- IGDA: Student Organizations
- IIBGA: Electronic Communications System
- IICB: Community Resources--Guest Speakers
- IKI: Academic Integrity
- ING: Animals in District Facilities
Policies in Section J
- JB: Equal Educational Opportunity
- JE/JED/JEDA: Student Attendance
- JEA: Compulsory Attendance
- JFC: Student Conduct
- JFCA: Student Dress and Appearance
- JFCB: Care of District Property by Students
- JFCC: Student Conduct on Buses (delete)
- JFCEA: Gangs
- JFCEB: Personal Electronic Devices and Social Media – Students
- JFCF: Hazing, Harassment, Intimidation, Bullying, Menacing, Cyberbullying, Teen Dating Violence, or Domestic Violence – Student
- JFCG/JFCH/JFCI: Use of Tobacco Products, Alcohol, Drugs, or Inhalant Delivery Systems
- JFG: Student Search and Seizure
- JFH: Student Complaints
- JG: Student Discipline
- JGA: Corporal Punishment
- JGAB: Use of Restraint and Seclusion
- JGD: Suspension
- JGDA: Discipline of Disabled Students
- JGE: Expulsion
- JHCCA: Students – HIV, HBV, and AIDS
- JHCD/JHCDA: Medications
- JHCD/JHCDA-AR: Medications
- JHFA: Supervision of Students
- JO/IGBAB: Education Records/Records of Students with Disabilities
- JO/IGBAB-AR(1): Education Records/Records of Students with Disabilities Management
Policies in Section K-L
- KBE: Political Campaigns
Action Items
Accept Gifts and Donations
Time:  7:40 PM, 5 minutes
Approve Boundary Adjustment Process
Time:  7:45 PM, 5 minutes
Approve Facility Naming Process
Time:  7:50 PM, 5 minutes
Approve Financing of School Buses
Time:  7:55 PM, 5 minutes
Approve Dedication of Deed to the City of Hillsboro for 13' Along Century High School Drake Street Frontage
Time:  8:00 PM, 5 minutes
Approve Four-Party Memorandum of Understanding between Hillsboro School District, Washington County, Clean Water Services, and the City of Hillsboro for Surface Water Management
Time:  8:05 PM, 5 minutes
Approve Increase in the Number of Inter-District Transfer Slots
Time:  8:10 PM, 5 minutes
Reports and Discussion
2019 School Bond Project Scope and Budget Overview
Time:  8:15 PM, 15 minutes
First Reading - Chemistry and Biology Materials Adoption
Time:  8:30 PM, 10 minutes
Financial Report (see written report)
Time:  8:40 PM, 5 minutes
Policies - First Reading
Policies that are scheduled for first reading are included in the Board meeting packet.  Staff members will not formally present the first reading of policies, unless the Board requests information that is not already included in the Board meeting packet.  If no public comments or questions are received regarding these policies during the review period, they may be placed on the consent agenda for approval during the next regular meeting.
Time:  8:45 PM, 5 minutes
First Reading - Policies included in Annual Notifications to Staff, Students, and Families (part 3)
 - GBDA: Mother-Friendly Workplace (Delete, Adopt)
 - IF: Curriculum Development (Delete / Adopt)
 - IGBBC: Talented and Gifted - Programs and Services
 - IIA: Instructional Resources / Instructional Materials
 - IIABB: Use of Commercially Produced Feature Films and Other Digital Media
 - JGEA: Alternative Education Programs Following Expulsion
 - JHFD: Student Vehicle Use
 - KLB: Complaints about Curriculum or Instructional Materials
Information - Administrative Regulation Updates
Administrative Regulations Included in Annual Notifications to Staff, Students, and Families (part 2)
- GBDA-AR: Mother-Friendly Workplace (Delete) 
- GCAB-AR: Social Media and Personal Electronic Devices – Staff (Delete)
 - IF-AR: Curriculum Guide (Delete)
 - IGBBC-AR: Complaints Regarding the Talented and Gifted Program
 - IGDA-AR: Student Organizations
 - IIBGA-AR: Electronic Communications System
 - ING-AR(1): Service Animals in District Facilities
 - ING-AR(2): Animals in Schools
 - JB-AR(1): Equal Opportunity Plan (Students)
 - JB-AR(2): Equal Opportunity Discrimination Complaint (Delete)
 - JFCB-AR: Graffiti
 - JFCEA-AR: Gang Dress, Attire, and/or Property
 - JFCEB-AR: Personal Electronic Devices and Social Media – Students
 - JFCF-AR: Hazing, Harassment, Intimidation, Bullying, Menacing, Cyberbullying, OR Teen Dating Violence Reporting Procedures – Student
 - JFCG/JFCH/JFCI-AR: Alcohol Testing (Delete)
 - JFG-AR: Student Search and Seizure
 - JGAB-AR: Use of Restraint and Seclusion
 - JGDA-AR: Discipline of Students with Disabilities
 - JGE-AR(1): Expulsion Protocol
 - JGE-AR(2): Expulsion Waiver
 - JGE-AR(3): Example Student Expulsion Letter
 - JO/IGBAB-AR(2): Education Records/Records of Students with Disabilities Management
 - JO/IGBAB-AR(3): Request for Student Records (Delete)
 - JO/IGBAB-AR(4): Establishing Fees for Copies of Educational Records
 - KBE-AR: Use of District Facilities for Political Campaigns and Events (Delete)
 - KLB-AR(1): Instructional Materials Reconsideration Procedure
 - KLB-AR(2): Request for Reconsideration of Instructional Materials
Time:  8:50 PM, 5 minutes
HCU / HEA Reports
Time:  8:55 PM, 5 minutes
Discussion Time
Time:  9:00 PM, 20 minutes
Student Representatives' Time
Superintendent's Time
Board of Directors' Time
Adjourn Regular Session
Time:  9:20 PM
Next Meetings of the Board of Directors:
7:00 PM - Regular Session
Reports and Discussion
Policies - First Reading
Policies that are scheduled for first reading are included in the Board meeting packet.  Staff members will not formally present the first reading of policies, unless the Board requests information that is not already included in the Board meeting packet.  If no public comments or questions are received regarding these policies during the review period, they may be placed on the consent agenda for approval during the next regular meeting.
Time:  8:45 PM, 5 minutes
First Reading - Policies included in Annual Notifications to Staff, Students, and Families (part 3)
 - GBDA: Mother-Friendly Workplace (Delete, Adopt)
 - IF: Curriculum Development (Delete / Adopt)
 - IGBBC: Talented and Gifted - Programs and Services
 - IIA: Instructional Resources / Instructional Materials
 - IIABB: Use of Commercially Produced Feature Films and Other Digital Media
 - JGEA: Alternative Education Programs Following Expulsion
 - JHFD: Student Vehicle Use
 - KLB: Complaints about Curriculum or Instructional Materials
Information - Administrative Regulation Updates
Administrative Regulations Included in Annual Notifications to Staff, Students, and Families (part 2)
- GBDA-AR: Mother-Friendly Workplace (Delete) 
- GCAB-AR: Social Media and Personal Electronic Devices – Staff (Delete)
 - IF-AR: Curriculum Guide (Delete)
 - IGBBC-AR: Complaints Regarding the Talented and Gifted Program
 - IGDA-AR: Student Organizations
 - IIBGA-AR: Electronic Communications System
 - ING-AR(1): Service Animals in District Facilities
 - ING-AR(2): Animals in Schools
 - JB-AR(1): Equal Opportunity Plan (Students)
 - JB-AR(2): Equal Opportunity Discrimination Complaint (Delete)
 - JFCB-AR: Graffiti
 - JFCEA-AR: Gang Dress, Attire, and/or Property
 - JFCEB-AR: Personal Electronic Devices and Social Media – Students
 - JFCF-AR: Hazing, Harassment, Intimidation, Bullying, Menacing, Cyberbullying, OR Teen Dating Violence Reporting Procedures – Student
 - JFCG/JFCH/JFCI-AR: Alcohol Testing (Delete)
 - JFG-AR: Student Search and Seizure
 - JGAB-AR: Use of Restraint and Seclusion
 - JGDA-AR: Discipline of Students with Disabilities
 - JGE-AR(1): Expulsion Protocol
 - JGE-AR(2): Expulsion Waiver
 - JGE-AR(3): Example Student Expulsion Letter
 - JO/IGBAB-AR(2): Education Records/Records of Students with Disabilities Management
 - JO/IGBAB-AR(3): Request for Student Records (Delete)
 - JO/IGBAB-AR(4): Establishing Fees for Copies of Educational Records
 - KBE-AR: Use of District Facilities for Political Campaigns and Events (Delete)
 - KLB-AR(1): Instructional Materials Reconsideration Procedure
 - KLB-AR(2): Request for Reconsideration of Instructional Materials
Time:  8:50 PM, 5 minutes
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