February 26, 2019 at 5:15 PM - Regular Board Meeting

5:15 PM - Work Session
Discuss Nonprofit Low-Income Affordable Housing Property Tax Exemption Request
Time:  5:15 PM, 10 minutes
Facility Use Fees Discussion
Time:  5:25 PM, 25 minutes
Budget Workshop
Time:  5:50 PM, 40 minutes
Policy Discussion
Time:  6:30 PM, 10 minutes
Discussion Time
Time:  6:40 PM, 10 minutes
Discuss Community Event Participation
Recess Board Meeting
Time:  6:50 PM
7:00 PM - Regular Session
Call to Order and Flag Salute
Time:  7:00 PM, 5 minutes
Recognition / Student Presentation
Student Presentation: Brookwood Elementary School STEAM Project
Time:  7:05 PM, 10 minutes
Approval of Agenda
Time:  7:15 PM
Audience Time
Time:  7:15 PM, 10 minutes
Reports and Discussion
District Evaluation: School-Year-End Summary and Annual Student Achievement Report - 2017-18 (see written report)
Time:  7:25 PM, 20 minutes
Local Wellness Program - Annual Assessment (see written report)
Time:  7:45 PM, 5 minutes
Time:  7:50 PM, 10 minutes
Financial Report (see written report)
Time:  8:00 PM, 5 minutes
Policies - First Reading
Policies that are scheduled for first reading are included in the Board meeting packet.  Staff members will not formally present the first reading of policies, unless the Board requests information that is not already included in the Board meeting packet.  If no public comments or questions are received regarding these policies during the review period, they may be placed on the consent agenda for approval during the next regular meeting.
Time:  8:05 PM, 15 minutes
Policies in Section A-B: Board Governance and Operations; Section D: Fiscal Management; Section E: Support Services; and Section F: Facilities Development
Policies in Section A-B: Board Governance and Operations
• BHD:  Board Member Compensation and Expense Reimbursement
Policies in Section D: Fiscal Management
• DFEA: Admission to District Events
• DJFA: Procurement Cards
Policies in Section E: Support Services
• EA/EAA:  Support Services Goals (delete)
• EBA:  Buildings and Grounds Inspection (delete)
• EBAA:  Reporting of Hazards (delete)
• EBB:  Integrated Pest Management
• EBBA:  First Aid
• EBBAA:  Infection Control and Bloodborne Pathogens
• EBBAB/GBEBAA/JHCCBA:  Hepatitis B/Bloodborne Pathogens (delete)
• EBBB:  Injury/Illness Reports 
• ECACB:  Use of Drones on District Property
• ECB:  Buildings and Grounds Maintenance (delete)
• ECD:  Traffic and Parking Controls
• ECF/EDD:  Energy and Resource Conservation Management
• ECG:  Vehicle Idling
• ED:  Material Resources Management (delete)
• EDA:  Receiving and Warehousing (delete)
• EDB:  Maintenance and Control of Materials (delete)
• EDC/KGF:  Authorized Use of District Equipment
• EEA:  Student Transportation Services
• EEAB:  School Bus Scheduling and Routing
• EEAC:  School Bus Safety Program
• EEACA:  Bus Drivers
• EEACC:  Student Conduct on School Buses
• EEACCA:  Video Cameras on Transportation Vehicles and on District Property
• EEACD:  Use of District Activity Vehicles for Student Transportation
• EEACE:  Loading and Unloading 
• EEAE:  Student Transportation in Private Vehicle
• EEBA:  District Vehicles (delete)
• EEBAA:  District Vehicles/Seat Belts/Child Safety System (delete)
• EEBB:  Use of Personal Vehicles for District Business
• EF:  Management of Food Services (delete)
• EFA:  Local Wellness Program
• EFAA:  District Nutrition and Food Services
• EFAA-AR:  Reimbursable Meals and Milk Programs
• EFD:  Food Preparation
• EGAAA:  Reproduction of All Copyrighted Materials
• EGAB:  Mail and Delivery Services (delete)
• EH:  Records and Data Management
• EIA:  Insurance Programs
• EIB:  Liability Insurance (delete)
Policies in Section F: Facilities Development
• FECBA/ECF/EDD: Resource Conservation Management (delete combined policy – replace with separate policies: ECF/EDD and FECBA)
• FECBA: Energy-Conserving Construction
• FF: Naming Facilities
Administrative Regulation Updates
• DD-AR(1): Grant Application Guidelines and Checklist (delete)
• DD-AR(2): Grant Application Checklist (delete)
• DD-AR(3): Grant Application Reference Sheet (delete)
• DE-AR: Expenditures from Federal Sources for Private Schools (delete)
• DFA-AR: Investment of Funds
• DJ-AR: Expenditure of District Funds for Meals, Refreshments, and Gifts
• DJC-AR: Special Procurements and Exemptions from Competitive Bidding
• DJCA-AR: Personal Services Contracts
• DLC-AR: Staff Expense Reimbursement
• DN-AR: Disposal of District Property
• FK-AR: Athletic Field and Facility Enhancements and Renovation
Time:  8:20 PM, 5 minutes
Consent Agenda
Consent agenda items are distributed to Board members in advance for study, and enacted with a single motion.
Time:  8:25 PM, 5 minutes
Approve Minutes of January 8, 2019, Board Meeting
Approve Minutes of January 22, 2019, Board Meeting
Approve Routine Personnel Matters
Accept Gifts and Donations
Approve Extension and Non-Extension of Temporary, Probationary, and Contract Teachers and Administrators
Approve Policy Revisions (presented for first reading on January 22, 2019)
Approve Revisions to Policies in Section D: Fiscal Management
• DA: Fiscal Management Goals (delete)
• DB: District Budget
• DBC: Budget Calendar
• DBEA: Budget Committee
• DBG: Budget Hearing and Notice
• DBH: Budget Adoption Procedures
• DBHB: Bond Levy (delete)
• DBI: Budget Amendments
• DBJ: Budget Implementation
• DBK: Budget Transfer Authority
• DD: Grant Funding Proposals and Applications
• DDB: Native American Impact Aid Funds
• DDC: Native American Education Program Grants - Title VI Indian Education
• DE: Revenues from State and Federal Funds (delete)
• DF: Revenues from Non-Tax Sources (delete)
• DFA: Investment of Funds
• DFAA: Investment Policy - Capital Project Fund
• DFE: Admission Prices and Receipts
• DFG: Income from Program-Related Sales and Services
• DGA: Authorized Signatures
• DH: Crime Coverage for Employees and Officers
• DI: Fiscal Accounting
• DIBA: Insurance Reserve Fund
• DIC: Financial Reports and Statements
• DID: Property Inventories
• DIE: Audits
• DJ: District Purchasing
• DJB: Petty Cash Accounts
• DJC: Bidding Requirements
• DJCA: Personal Services Contracts
• DJG: Vendor Relations
• DK: Payment Procedures (delete)
• DL: Payroll
• DLB: Salary Deductions
• DLC: Expense Reimbursements
• DM: Cash in District Buildings
• DN: Disposal of District Property
Approve Revisions to Policies in Section F: Facilities Development
• FA: Facilities Development Goals (delete)
• FB: Facilities Planning
• FC: Capital Construction Program
• FEA: Capital Improvement - Educational Program
• FEB: Architectural/Professional Engineering Services (delete)
• FEF/FEFB: Construction Contracts (delete)
• FI: Public Dedication of New Facilities (delete)
• FJ: Temporary District Facilities (delete)
• FK: Facilities Renovation
• FL: Decommission of Facilities
Approve Revisions to Policy IFF and IFF-AR: Community Curriculum Advisory Committee and IFF-AR Appendix A: Community Curriculum Advisory Committee Charge
Action Items
Adopt Resolution Approving NWRESD Local Service Plan for 2019-20
Time:  8:30 PM, 5 minutes
Approve 2019-20 School Year Calendar
Time:  8:35 PM, 5 minutes
Award Bid for the Purchase of School Buses
Time:  8:40 PM, 5 minutes
Approve PACE Trust Agreement Revisions
Time:  8:45 PM, 5 minutes
Vote on Resolution Regarding Nonprofit Low-Income Housing Property Tax Exemption Request
Time:  8:50 PM, 5 minutes
Award Contracts for Century High School CTE Building Project, Liberty High School CTE Building Project, and Glencoe High School Softball Dugouts / Concessions
Time:  8:55 PM, 5 minutes
Award Contract for Chiller Replacement, Controls Upgrade, and Retro-Commissioning of Liberty High School's HVAC System
Time:  9:00 PM, 5 minutes
Approve Cost-Sharing Agreement Between Hillsboro School District and GLC-South Hillsboro, LLC
Time:  9:05 PM, 5 minutes
Approve Intergovernmental Agreement between Hillsboro School District and Washington County for Improvements to Reedville Elementary School Frontage along 209th Avenue and Johnson Street
Time:  9:10 PM, 5 minutes
HCU / HEA Reports
Time:  9:15 PM, 5 minutes
Discussion Time
Time:  9:20 PM, 20 minutes
Student Representatives' Time
Superintendent's Time
Board of Directors' Time
Adjourn Regular Session
Time:  9:40 PM
Next Meetings of the Board of Directors
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