January 22, 2019 at 5:15 PM - Regular Board Meeting

5:15 PM - Executive Session
ORS 192.660(2)(b)—Complaint Appeal Hearing

Recess Board Meeting

7:00 PM - Regular Session

Call to Order and Flag Salute

Recognition / Student Presentation

Student Presentation: Minter Bridge Elementary School's Dolphin Leadership Club

Recognition:  Brigette Harrington, Winner of the US Capitol Christmas Tree Contest

Board Recognition and Appreciation

Approval of Agenda

Audience Time

Reports and Discussion

First Reading - 2019-20 School Calendar

Announce School Board Election Process and Timeline

Division 22 Assurances

Strategic Plan Goals Update

Financial Report (see written report)

Policies - First Reading
Policies that are scheduled for first reading are included in the Board meeting packet.  Staff members will not formally present the first reading of policies, unless the Board requests information that is not already included in the Board meeting packet.  If no public comments or questions are received regarding these policies during the review period, they may be placed on the consent agenda for approval during the next regular meeting.

First Reading - Policies Related to  Community Curriculum Advisory Committee
• IFF:  Community Curriculum Advisory Committee
• IFF-AR:  Community Curriculum Advisory Committee
• IFF-AR Appendix A:  Community Curriculum Advisory Committee Charge

First Reading - Policies in Section D: Fiscal Management
• DA: Fiscal Management Goals (delete)
• DB: District Budget
• DBC: Budget Calendar
• DBEA: Budget Committee
• DBG: Budget Hearing and Notice
• DBH: Budget Adoption Procedures
• DBHB: Bond Levy (delete)
• DBI: Budget Amendments
• DBJ: Budget Implementation
• DBK: Budget Transfer Authority
• DD: Grant Funding Proposals and Applications
• DDB: Native American Impact Aid Funds
• DDC: Native American Education Program Grants - Title VI Indian Education
• DE: Revenues from State and Federal Funds (delete)
• DF: Revenues from Non-Tax Sources (delete)
• DFA: Investment of Funds
• DFAA: Investment Policy - Capital Project Fund
• DFE: Admission Prices and Receipts
• DFG: Income from Program-Related Sales and Services
• DGA: Authorized Signatures
• DH: Crime Coverage for Employees and Officers
• DI: Fiscal Accounting
• DIBA: Insurance Reserve Fund
• DIC: Financial Reports and Statements
• DID: Property Inventories
• DIE: Audits
• DJ: District Purchasing
• DJB: Petty Cash Accounts
• DJC: Bidding Requirements
• DJCA: Personal Services Contracts
• DJG: Vendor Relations
• DK: Payment Procedures (delete)
• DL: Payroll
• DLB: Salary Deductions
• DLC: Expense Reimbursements
• DM: Cash in District Buildings
• DN: Disposal of District Property

First Reading - Policies in Section F: Facilities Development
• FA: Facilities Development Goals (delete)
• FB: Facilities Planning
• FC: Capital Construction Program
• FEA: Capital Improvement - Educational Program
• FEB: Architectural/Professional Engineering Services (delete)
• FEF/FEFB: Construction Contracts (delete)
• FI: Public Dedication of New Facilities (delete)
• FJ: Temporary District Facilities (delete)
• FK: Facilities Renovation
• FL: Decommission of Facilities

Information

Administrative Regulation Updates
• AD-AR: District Strategic Plan
• CC-AR: Organization Chart 2016-17 (delete)
• CCC-AR: Procedures for Administrative Reduction in Staff and Recall (delete)
• CPA-AR: Layoff/Recall - Administrative Personnel
• KGB-AR-1: Public Conduct on District Property (delete)
• KGB-AR: Trespass Notice

Consent Agenda
Consent agenda items are distributed to Board members in advance for study, and enacted with a single motion.

Approve Minutes of December 11, 2018, Board Meeting

Approve Routine Personnel Matters

Accept Gifts and Donations

Adopt 2018-19 Drug, Alcohol, and Tobacco Prevention Plan (presented for first reading on December 11, 2018)

Approve Policy Revisions (presented for first reading on December 11, 2018)

Policies in Section A-B: Board Governance and Operations
AB:  The People and Their School District (delete)
AC:  Nondiscrimination
AC-AR:  Discrimination Complaint Procedure
ACA:  Americans with Disabilities Act
AD:  Educational Philosophy (delete)
BB:  Board Legal Status
BBA:  Board Powers and Duties and BBAB: Board Functions (delete / replace)
BBAA:  Individual Board Member's Authority and Responsibilities
BBB:  Board Elections
BBBA:  Board Member Qualifications
BBBB:  Board Member Oath of Office
BBC:  Board Member Resignation
BBD:  Board Member Removal from Office
BBE:  Vacancies on the Board
BBF:  Board Member Standards of Conduct
BBFA:  Board Member Ethics and Conflicts of Interest
BBFB:  Board Member Ethics and Nepotism
BC/BCA:  Board Organization / Board Organizational Meeting
BCB:  Board Officers
BCD:  Board-Superintendent Relationship
BCE:  Board Committees
BCF:  Advisory Committees to the Board
BCG:  Attorney for the District (delete)
BCH:  Consultants to the Board (delete)
BD/BDA:  Board Meetings
BDB:  Special and Emergency Board Meetings (delete)
BDC:  Executive Sessions
BDD:  Board Meeting Procedures
BDDA:  Notification of Board Meetings (delete)
BDDC:  Board Meeting Agenda
BDDG:  Minutes of Board Meeting
BDDH:  Public Comment at Board Meetings
BDDH-AR:  Public Comment at Board Meetings
BE:  Board Work Sessions (delete)
BF:  Policy Development
BFC:  Adoption and Revision of Policies
BFCA:  Administrative Regulations (AR)
BFD:  Board Policy Implementation
BFE:  Administration in the Absence of Policy
BFF:  Suspension of Policies
BFG:  Policy Review
BFG-AR:  Ongoing Policy Review (delete)
BG:  Board-Staff Communications
BH/BHA:  Orientation of New Board Members (delete / replace)
BHB:  Board Member Training and Development
BHE:  Board Member Insurance
BI:  Board Legislative Program

Policies in Section C: General School Administration
CA: Administrative Goals and Objectives (delete)
CB: District Superintendent
CBA: Qualifications and Duties of the Superintendent
CBB: Recruitment and Appointment of the Superintendent
CBC: Superintendent's Contract and Benefits
CBG: Evaluation of the Superintendent
CBH: Superintendent's Retirement/Termination (delete)
CC: Administrative Organization (delete)
CCB: Line of Authority and Staff Relations
CCC: Hiring Licensed Administrators
CCG: Evaluation of Administrators
CD: Management Team (delete)
CH: Policy Implementation
CHA: Development of Administrative Regulations
CHCA: Handbooks
CI: Temporary Administrative Arrangements
CK: Consultants to the Administrative Staff (delete)
CM: Compliance and Reporting on Standards
CPA: Layoff/Recall - Administrative Personnel (proposed)

Policies Related to Safety and Security
JHHA: Crisis Prevention and Response (delete / replace)
JFCJ: Weapons in the Schools - Students
GBJ: Weapons in the Schools - Staff
KGB: Public Conduct on District Property

Action Items

Vote on Resolution to Support Increasing Oregon Public School Funding to Ensure Student Success

Vote on Resolution in Support of Funding Education at the Level Recommended by the Quality Education Model

HCU / HEA Reports

Discussion Time

Student Representatives' Time

Superintendent's Time

Board of Directors' Time

Adjourn Regular Session

Next Meetings of the Board of Directors