March 12, 2019 at 5:15 PM - Regular Board Meeting

5:15 PM - Executive Session
ORS 192.660(2)(b)—Complaint Appeal Hearing

Recess Board Meeting

7:00 PM - Regular Session

Call to Order and Flag Salute

Recognition / Student Presentation

Recognition:  Larry Brisbee, School District Legal Counsel

Approval of Agenda

Audience Time

Reports and Discussion

Team-Up Data Sharing Report

Financial Report (see written report)

Information

Administrative Regulation Updates
- EBBA-AR: First Aid - Infection Control
- ECB-AR: Murals and Artistic Displays on School Buildings and District Facilities (delete)
- EDC/KGF-AR: Equipment Checkout Form
- EDD-AR: Lost and Found Procedures (delete)
- EEAC-AR: Emergency Evacuation Drills (delete)
- EEACCA-AR: Video Cameras on Transportation Vehicles and on District Property
- EGAAA-AR: Guidelines for the Use of Copyrighted Materials
- EH-AR: Records and Data Management
- FF-AR-1: Naming of School Mascots
- FF-AR-2: Naming of Memorials
- FK-AR: Athletic Field and Facility Enhancements and Renovation

Consent Agenda
Consent agenda items are distributed to Board members in advance for study, and enacted with a single motion.

Approve Minutes of February 12, 2019, Board Meeting

Approve Minutes of February 26, 2019, Board Meeting

Approve Routine Personnel Matters

Authorize Application for 2019 Migrant Education Summer School

Approve Policy Revisions (presented for first reading on February 26, 2019)

Policies in Section A-B: Board Governance and Operations; Section D: Fiscal Management; Section E: Support Services; and Section F: Facilities Development

Policies in Section A-B: Board Governance and Operations
• BHD:  Board Member Compensation and Expense Reimbursement

Policies in Section D: Fiscal Management
• DFEA: Admission to District Events
• DJFA: Procurement Cards

Policies in Section E: Support Services
• EA/EAA:  Support Services Goals (delete)
• EBA:  Buildings and Grounds Inspection (delete)
• EBAA:  Reporting of Hazards (delete)
• EBB:  Integrated Pest Management
• EBBA:  First Aid
• EBBAA:  Infection Control and Bloodborne Pathogens
• EBBAB/GBEBAA/JHCCBA:  Hepatitis B/Bloodborne Pathogens (delete)
• EBBB:  Injury/Illness Reports 
• ECACB:  Use of Drones on District Property
• ECB:  Buildings and Grounds Maintenance (delete)
• ECD:  Traffic and Parking Controls
• ECF/EDD:  Energy and Resource Conservation Management
• ECG:  Vehicle Idling
• ED:  Material Resources Management (delete)
• EDA:  Receiving and Warehousing (delete)
• EDB:  Maintenance and Control of Materials (delete)
• EDC/KGF:  Authorized Use of District Equipment
• EEA:  Student Transportation Services
• EEAB:  School Bus Scheduling and Routing
• EEAC:  School Bus Safety Program
• EEACA:  Bus Drivers
• EEACC:  Student Conduct on School Buses
• EEACCA:  Video Cameras on Transportation Vehicles and on District Property
• EEACD:  Use of District Activity Vehicles for Student Transportation
• EEACE:  Loading and Unloading 
• EEAE:  Student Transportation in Private Vehicle
• EEBA:  District Vehicles (delete)
• EEBAA:  District Vehicles/Seat Belts/Child Safety System (delete)
• EEBB:  Use of Personal Vehicles for District Business
• EF:  Management of Food Services (delete)
• EFA:  Local Wellness Program
• EFAA:  District Nutrition and Food Services
• EFAA-AR:  Reimbursable Meals and Milk Programs
• EFD:  Food Preparation
• EGAAA:  Reproduction of All Copyrighted Materials
• EGAB:  Mail and Delivery Services (delete)
• EH:  Records and Data Management
• EIA:  Insurance Programs
• EIB:  Liability Insurance (delete)

Policies in Section F: Facilities Development
• FECBA/ECF/EDD: Resource Conservation Management (delete combined policy – replace with separate policies: ECF/EDD and FECBA)
• FECBA: Energy-Conserving Construction
• FF: Naming Facilities

Action Items

Accept Gifts and Donations

Approve Contract for Audit Services

Award Contract for Construction of a Satellite Transportation / Maintenance Facility

Award Contract for Lenox Elementary School Improvements

Award Contract for West Union Elementary School Improvements

Approve the Dedication of Deed and Right-of-Way Dedication between Washington County and the Hillsboro School District for the Ladd Acres Elementary School  / Johnson Street and Cornelius Pass Road Improvement Project

Adopt Resolution Suspending Limitations of Policy DJ: District Purchasing, and Authorizing the Chief Financial Officer to Enter into a Contract for Network Services

HCU / HEA Reports

Discussion Time

Student Representatives' Time

Superintendent's Time

Board of Directors' Time

Adjourn Regular Session

Next Meetings of the Board of Directors