January 18, 2011 at 7:00 PM - Regular Session

1. CALL TO ORDER

1.A. Roll Call

1.B. Introduction of Guests and Audience

1.C. Public Comment

2. PRESENTATIONS

2.A. Proclamation of January as School Board Recognition Month

2.B. Reports to the Board 

2.B.1. AFSCME Report

2.B.2. MESDEA Report

2.B.3. Auditor's Report

2.B.3.a. Talbot, Korvola & Warwick LLP Report

2.B.3.b. Discussion on  Pre-Audit Participation by Board

2.B.4. Technology Services Report

3. ACTION ITEMS

3.A. Consent Agenda

3.A.1. Approve December 21, 2010 Board Regular Session Minutes

3.A.2. Resolution 11-01- Personnel Contracts

3.A.3. Resolution 11-02 -  Extension of Contracts 

3.A.4. Resolution 11-03 Second Reading of Board Policies -  The Board of Directors at their December 21, 2010 Board meeting reviewed and approved for first reading the following policies with no further edits:    GBA, GBNA, GCBDA/GDBDA, GCDA/GDDA, GBC, GCC, GCPB/GDPB, GBH/JECAC, JECAC/GBH, GBI, GBD, GBL, GCPC, GAB, GB, GBEA, GBDA, GCA, GCB, GCBA, GCBAA, GCBDB, GCEC, GCL, GCN, GCPD, GCQAA, GCQAB, GCQBA, GAA, GBAA, GBEAA, GBF, GCBC, GCBCA, GCBDC, GCBE, GCI/GDI, GCQE, GD, GDAA, GDCA, GDI, AND GCCA.

3.B. Action Agenda

3.B.1. Second Reading Board Policies - The Board of Directors at their  December 21, 2010 Board meeting requested Board Policy GCBD - Leaves and Absences be returned for second reading on the Action Agenda.  Cabinet Director Schwartz and General Counsel Turner were asked to review language to assure alignment with collective bargaining agreements and state statutes.    New language has been highlighted in grey for easy reference.

3.B.1.a. Resolution 11-04 Board Policy  GCBD - Leaves and Absences - Highly Recommended

3.B.2. First Reading of Board Policies (Goal #6)    A notice of intent to present for review the following policies was shared with the Board at their December 21, 2010 Board meeting.    Editorial changes and proposed language changes by Cabinet, Board, and OSBA have been incorporated into the following policies and are presented for first reading.

3.B.2.a. Required Language Changes - The Oregon School Boards Association has notified all ESDs and School Districts through the quarterly Policy Update of required language changes and/or citings of new legal references based on state and/or federal law changes.  The following policies were provided to the Board prior to the Board meeting with background information.   Additional language changes for consideration, submitted by Board members, have been incorporated into the first reading of the policies and highlighted in yellow  and grey for easy reference.  Cabinet, Legal Services, and Administration recommends approval of the required changes to align with current practices.

3.B.2.a.1. Resolution 11-05 Board PolicyJFCF - Hazing/Harassment/Intimidation/
Bullying/Menacing-Students - Required

Background:  The passage of House Bill 2599 required specific provisions for students.  JFCF/GBNA were combined policies and are now separated into two individual policies; one for students, one for staff.  

3.B.2.a.2. Resolution 11-06 Board Policy JFCM - Threats of Violence** - NEW - Required

Background:  The US Department of Education (USDOE) amended the Family Educational Rights and Privacy Act (FERPA).  The amendments that affect policy and administrative regulation specifically exclude SSN or student ID from inclusion in directory information; expand the definition of school officials to include contractor, consultant, and volunteer "acting for" the school; require the ESD to use reasonable methods to identify and authenticate the identity of parent, school official or other party before releasing confidential education records; and, in the event of a health or safety emergency or threat, permit the ESD to make decisions regarding disclosure of confidential education records.  If there is a rational basis for the decision to release, the USDOE will not substitute its judgement. 

3.B.2.a.3. Resolution 11-07 Board Policy JHCD - Administering Non injectable Medicines to Students*/** - Required

Background:    The State Board of Education revised OAR 581-021-0037 addressing the administering of prescription and nonprescription medication to students.  The revision redefines "physician" to include only those licensed by the state of Oregon, defines "qualified trainers" and revises training and licensing language.  Best practices are included for parent signature on protocols and designated staff training for medication disposal (i.e., needles and glass.)

3.B.2.a.4. Resolution 11-08 Board Policy JHCDA - Administering Injectable Medicines to Students** - NEW - Required

Background:   The State Board of Education revised OAR 581-021-0037 addressing the administering of prescription and nonprescription medication to students.  The revision redefines "physician" to include only those licensed by the state of Oregon, defines "qualified trainers" and revises training and licensing language.  Best practices are included for parent signature on protocols and designated staff training for medication disposal (i.e., needles and glass.)

Presenter: Director Schafer

3.B.2.b. Highly Recommended or Optional Language Changes - The Oregon School Boards Association has notified all ESDs and School Districts through the quarterly Policy Update of highly recommended or optional language changes and/or citings of new legal references based on state and/or federal law changes.  The following policies were provided to the Board prior to the Board meeting with background information.    Additional language changes for consideration, submitted by Board members, have been incorporated into the first reading of the policies and highlighted in yellow and grey for easy reference.  Cabinet, Legal Services, and Administration highly recommends approval of the highly recommended and/or optional language changes to align with current practices.

3.B.2.b.1. Resolution 11-09 Board Policy JECDA - Transcript Evaluation  -  NEW - Optional/Recommended by Cabinet. 

Background:  The State Board of Education revised OAR 581-021-0210 adding language, including definitions, related to students who are dependents of an active duty or deployed member in the uniformed service of the United States with possible implications for transcripts for military-based schools. 

3.B.2.c. Editorial Edits/New Language - The following policies were provided to the Board prior to the Board meeting with background information.   Cabinet, Legal Services and Administration have reviewed the following policies for editorial and/or new language changes to the content to align with current practices, state and/or federal statutes and have incorporated at the request of the Board updated legal and MESD Policy cross references. Additional language changes for consideration, submitted by Board members, have been incorporated into the first reading of the policies and highlighted in yellow and grey for easy reference.

3.B.2.c.1. Resolution 11-10 Board Policy JFG - Student Searches - Highly Recommended

3.B.2.c.2. Resolution 11-11 Board Policy JFCJ - Weapons - Highly Recommended

3.B.2.c.3. Resolution 11-12 Board Policy JH - Student Welfare - Highly Recommended

3.B.2.c.4. Resolution 11-13 Board Policy JHCB - Immunization of Students** - Highly Recommended

3.B.2.c.5. Resolution 11-14 Board Policy - JHCC/EBBA/GBEB - Communicable Diseases - Highly Recommended

3.B.2.c.6. Resolution 11-15 Board Policy JHCCC/EBBAA/GBEBC - Bloodborne Pathogens - Highly Recommended

3.B.2.c.7. Resolution 11-16 Board Policy JGB - Detention of Students** - Highly Recommended

3.B.2.d. Policies to be Deleted - The following policies were provided to the Board prior to the Board meeting with background information.  Cabinet, Legal Services and Administration have reviewed the following policies for editorial and/or new language changes. The following policies are recommended for deletion due to redundant language in other policies, inclusion in bargaining agreements, or no longer MESD practice.   

3.B.2.d.1. Resolution 11-17 Board Policy JEFA - Open/Closed Campus - DELETE

3.B.2.d.2. Resolution 11-18 Board Policy JEFB - Release Time for Religious Instruction - DELETE

3.B.2.d.3. Resolution 11-19 Board Policy JFD - Students of Legal Age - DELETE

3.B.2.d.4. Resolution 11-20 Board Policy JIA - Student Recognition Program - DELETE

3.B.2.d.5. Resolution 11-21 Board Policy JM - Students/Staff/Relations - DELETE

3.B.2.d.6. Resolution 11-22 Board Policy JEDB - Student Dismissal Precautions** - DELETE

3.B.2.d.7. Resolution 11-23 Board Policy JEF - Released Time for Students** - DELETE

3.B.2.d.8. Resolution 11-24 Board Policy JFCE - Secret Societies - DELETE

3.B.2.d.9. Resolution 11-25 Board Policy JFE - Pregnant Students - DELETE

3.B.2.d.10. Resolution 11-26 Board Policy JFF - Married Students - DELETE

3.B.3. Board Motion BM-11-01 - Request for Written Report on Sale of Legal Services to Outside Non-MESD  Entities

Presenter:  Chair Ainsworth

4. REPORTS

4.A. Fiscal Report for December 31, 2010

4.B. Value Added Report - "The Multiplier " e-Letter can be viewed at:   http://www.mesd.k12.or.us/comm/Multiplier/Jan-2011.shtml

4.C. Board Member Reports

4.C.1. E-2 Foundation Report

4.C.2. OAESD

4.C.3. OSBA

4.D. Board Correspondence

4.D.1. Grant Awards

5. ACTIVITY CALENDAR

5.A. February 16 - Board Regular Session

5.B. Board Agency Goal Setting Meeting - TBD

6. ADJOURNMENT