September 10, 2026 at 6:30 PM - School Board Regular Session
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1. Call to Order and Roll Check
Presenter:
Board Chair Russell Hatch
Description:
As a reminder, in accordance with Public Meeting Law, this meeting is being recorded and will become part of the public record.
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2. Land Acknowledgment
Presenter:
Board Chair Russell Hatch
Description:
We acknowledge that the sacred land that we live and learn on today belongs to the Takelma, Shasta, Modoc, Klamath & Umpqua peoples. We honor and acknowledge the traditional owners of the land we now call the United States. We recognize the Native American peoples' continuing connection to land, place, waters, and community. We pay our respects to their cultures, country, and elders, past, present, and emerging.
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3. Adoption of Agenda (At this time, Board members are provided the opportunity to amend the Regular Session agenda)
Presenter:
Board Chair Russell Hatch
Description:
It is recommended that the Board adopt the agenda.
QUESTION: Should the Board adopt the Regular Session agenda as presented or amended? |
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4. Consent Agenda (All items may be adopted by a single motion unless pulled for special consideration.)
Presenter:
Board Chair Russell Hatch
Description:
It is recommended that the Board approve the consent agenda.
QUESTION: Should the Board approve the Consent Agenda as presented or amended? |
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4.A. Approval of Minutes
Description:
Attachments:
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4.B. Enrollment Report for September
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4.C. Personnel Report for September
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4.D. Board-Superintendent Operating Agreements 2026-27
Description:
The board will review and approve the proposed board-superintendent operating agreements for the school year.
Attachments:
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4.E. Superintendent Evaluation Process
Description:
The board will review and approve the proposed Superintendent evaluation process and timeline for the school year.
Attachments:
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4.F. Policy Review (Second Read/Adoption)
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4.F.1) Policy KNA Immigration Enforcement on District Property
Description:
House Bill 4079 (2026) requires districts to "adopt a policy for providing notice when a federal immigration authority is confirmed to have entered school property for immigration enforcement." This policy must be "consistent with applicable model policies published by the Attorney General as provided by ORS 180.810."
Attachments:
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4.F.1)a. Policy KNA-AR(1) Interactions with Immigration Enforcement
Attachments:
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5. Recurring Reports 15 min.
Presenter:
Board Chair Russell Hatch
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5.A. OSEA Report
Presenter:
OSEA President Steven Essig
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5.B. AEA Report
Presenter:
AEA Representative Alan Parowski
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5.C. Student-Board Representative Report
Presenter:
Student Board Representatives Toby Pew and Leah Lennett
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6. Board Reports 10 min.
Presenter:
Board Chair Russell Hatch
Description:
Board members will report on recent activities.
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7. Superintendent Report 10 min.
Presenter:
Superintendent Joseph Hattrick
Description:
The Superintendent will report on items of interest.
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7.A. ASD Transformation Update
Presenter:
Superintendent Joseph Hattrick
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8. Hear Public Comments (The Ashland School District Board of Directors reserves this time for individuals to relay comments in writing to the Board regarding topics, not on the printed agenda.)
Presenter:
Board Chair Russell Hatch
Description:
The Board welcomes visitors and values public comments that support the quality of education for our students. Regular School Board meetings are held in public, but per Oregon Open Meeting Law, the Board cannot engage in discussion during this time. Those wishing to speak must submit a comment form to the board secretary before the meeting begins. When called, please state your name and any organization you represent. Comments are limited to two minutes and must be free of abusive language, personal attacks, or references to specific staff or departments. Personnel concerns must be directed through the appropriate administrative channels. Thank you for being here and for your commitment to our schools.
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9. Public Hearing - Exemption from Competitive Bidding Requirements
Presenter:
Board Chair Russell Hatch
Description:
The Local Contract Review Board (School Board) will hold a public hearing for the purpose of taking public comments on the draft findings for an exemption from competitive bidding requirements of ORS 279C.335(1), pursuant to ORS 279C.335(2), to engage in the alternative contracting method of Construction Manager | General Contractor (CM/GC) form of delivery for the Helman Elementary School Seismic Retrofit Project.
Attachments:
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10. New Business
Presenter:
Board Chair Russell Hatch
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10.A. ACTION: Resolution: Alternative Contracting Method
Presenter:
Executive Director of Operations, Steve Mitzel
Attachments:
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10.B. ACTION: Recommendation to Award Contract - arkitek: design&architecture
Presenter:
Executive Director of Operations, Steve Mitzel
Description:
The Board will consider awarding a contract for design services to arkitek: design&architecture for the Seismic Retrofit Project at Helman Elementary School. HMK Company has completed fee negotiations and recommends awarding the contract in the amount of $147,770.
Attachments:
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10.C. ACTION: Initiate Social Sciences Curriculum Adoption Process
Presenter:
Assistant Superintendent Michelle Cuddeback
Description:
The board will approve initiating the curriculum review process as outlined in Policy II/IIA-AR.
Attachments:
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11. Announcements and Appointments
Presenter:
Board Chair Russell Hatch
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11.A. The board will hold a work session on Thursday, September 24, 2026, at 6:30 p.m. in the District Office, 885 Siskiyou Blvd., Ashland.
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11.B. The next Regular Session meeting will be held on Thursday, October 8, 2026, in the City Council Chamber, 1175 E. Main St., Ashland.
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12. Executive Session
Executive Session is being called under ORS 192.660(2)(e) to conduct deliberations with persons designated by the governing body to negotiate real property transactions.
Presenter:
Board Chair Russell Hatch
Description:
Chair asks for a motion:
The board will now consider a motion to move into executive session. Is there a motion? We are now entering executive session, under ORS 192.660(2)(e) to conduct deliberations with persons designated by the governing body to negotiate real property transactions. |
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13. Return to Open Session
Presenter:
Board Chair Russell Hatch
Description:
The Board will return to open session. The Board Chair will confirm that no decisions were made in executive session. The Board may consider action related to matters discussed in executive session.
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14. Adjourn
Presenter:
Board Chair Russell Hatch
Description:
ASHLAND BOARD OF EDUCATION GOALS FOR 2025-2026
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