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July 12, 2021 at 7:00 PM - BOE Regular Session

Agenda
1. Call to Order and Roll Check 
Presenter:  Board Chair Eva Skuratowicz
2. Land Acknowledgment  
 
Description:  The Native American Student Union (NASU) at Ashland Middle School created a land acknowledgment to honor the origins of the lands on which our schools operate. 
Attachments: (1)
3. Organization of the Board for 2021-2022 School Year (Policy BC/BCA)
3.A. Swearing In Newly Elected Members (Policy BBBB)
Presenter:  Board Chair Eva Skuratowicz
Description:  New board members Rebecca Dyson and Jill Franko will take the Oath of Office.
Attachments: (1)
3.B. Election of Board Chair  (Policy BCB)
Presenter:  Board Chair Eva Skuratowicz
Description:  The floor will be open for nominations for Board Chair for the 2021-2022 school year.
Attachments: (1)
3.C. Election of Board Vice Chair (Policy BCB)
Description:  The floor will be open for nominations for Board Vice-Chair for the 2021-2022 school year.
4. Adoption of Agenda (At this time Board members are provided the opportunity to amend the Regular Session agenda.) 
Presenter:  Board Chair
Description:  It is recommended that the Board adopt the agenda for July 12, 2021.
QUESTION: Should the Board adopt the July 12, 2021 Regular Session agenda as presented?
5. Consent Agenda (All items may be adopted by a single motion unless pulled for special consideration.)
Presenter:  Board Chair
Description:  It is recommended that the Board approve the consent agenda for July 12, 2021.
QUESTION: Should the Board approve the consent agenda for July 12, 2021 as presented?
5.A. Approval of Minutes
Description:  Regular Session June 14, 2021, and Special Session June 28, 2021.
Attachments: (2)
5.B. Personnel Report for July 1, 2021
Attachments: (1)
5.C. Establish Time and Place of Official School Board Meetings (Policy BD/BDA)
Description:  It is recommended that Official School Board Meetings be held at 7:00 p.m. in the Ashland Council Chambers or virtually online on the second Monday of each month. The Board will generally reserve the fourth Monday of each month (with occasional exceptions) for Board Special/Work Sessions as needed. In addition, for the next year, the Board will hold an extra work session devoted to bond projects on the third Monday of each month (with occasional exceptions).
Attachments: (1)
5.D. Appoint Clerk   (Oregon Revised Statute 332.515)
Description:  It is recommended that Superintendent Samuel Bogdanove be appointed Clerk for the 2021-2022 fiscal year.
Attachments: (1)
5.E. Appoint Deputy Clerk and Designated Procurement Officer. (Policy BC/BCA)
Description:  It is recommended that Finance Director Alana Valencia be appointed Deputy Clerk and Designated Procurement Officer for the 2020-2021 fiscal year.
5.F. Appoint Budget Officer.
Description:  It is recommended that Finance Director Alana Valencia be appointed Budget Officer for the 2021-2022 fiscal year.
5.G. Designate Superintendent as District Representative to Submit All Federal Grant Funds. (Policy DGA)
Description:  It is recommended that the Superintendent be designated the District Representative to submit all federal grant applications and receive federal grant funds for the 2021-2022 fiscal year. 

The Superintendent may from time to time designate the Assistant Superintendent to authorize federal grant applications and/or receive federal grant funds.
5.H. Designate Custodian of Funds. (Policy DGA)
Description:  In accordance with Oregon State Law, the Superintendent/Clerk shall receive, hold in custody, and expend all funds as required by law and as directed by the Board. It is recommended that the Board designate both the Superintendent and the Finance Director as custodians of funds so, in the event one or the other of them is indisposed, business can continue on as usual.
5.I. Fidelity bond amounts/ bonded employees  (Policy DH)
Description:  Clerk and Deputy Clerk are bonded for $500,000. Based on OSBA recommendations, all employees of Ashland School District are covered to this level.
NOTE: Policy DH requires "individual fidelity bond coverage or equivalent crime coverage.” This year we will have equivalent crime coverage of up to $500K for any employee crime with a $5K deductible.
Attachments: (1)
5.J. Select Official Banks (ORS 328.441)
Description:  The district is proposing to use US Bank, Banner Bank, First Data, and the Local Government Investment Pool (LGIP) as the official banks for the 2021-2022 fiscal year.
Attachments: (1)
5.K. District Investment Policy (Policy DFA) 
Description:  Review and re-adopt district investment policy.  Per Oregon law, the District will continue to use the Local Government Investment Pool as its investment fund.
Attachments: (1)
5.L. Designate Insurance Agent of Record (Policy EIA)
Description:  The district is proposing to use Brown & Brown Northwest as the insurance agent of record for property and casualty risk insurance.
Attachments: (1)
5.M. Designate Legal Counsel  (Policy DJCA)
Description:  The district is proposing to use Hungerford Law and Thad Pauck as legal counsel of record.
5.N. Establish Mileage Rate for Travel (Policies DLC and EEBB)
Description:  It is recommended that the district use the federal mileage reimbursement rate for any work-related travel incurred by employees.
Attachments: (1)
5.O. Establish tuition rate for nonresident students (Policy JECB)
Description:  It is recommended that the district impose a tuition rate that matches the Oregon State School Fund General Purpose Grant per Extended ADMw.
Attachments: (1)
5.P. Designate Official Newspapers of Record
Description:  It is recommended that the Ashland Daily Tidings and the Medford Mail Tribune be designated as the official newspapers for the district for the 2021-2022 fiscal year.
5.Q. Willow Wind - Alternative Education Program
Description:  The Board will review and approve the annual program evaluation of the district's alternative education program, Willow Wind.
Attachments: (2)
6. Southern Oregon Aquatic Community (SOAC)
Description:  Ms. Rebecca Kay, president of SOAC, will provide a brief update on the recent survey of Ashland school families regarding swimming skills of 6th graders. She will be joined by Lonny Flora, Recreation Manager with Ashland Parks and Recreation.
Attachments: (1)
7. Board Reports
Presenter:  Board Chair
Description:  Board members will report on recent activities.
8. Hear Public Comments (The Ashland School District Board of Directors reserves this time for individuals to relay comments in writing or during the Zoom meeting to the Board regarding topics not on the printed agenda.

See Below for Details on Public Comments Submitted
Presenter:  Board Chair
9. Superintendent Update
Presenter:  Superintendent Samuel Bogdanove
Description:  The Superintendent will report on items of interest.
10. District Staff Updates
10.A. Finance Report
Presenter:  Director of Finance Alana Valencia
Description:  The Board will receive a report on the current financial condition of the district as of May 2021.
Attachments: (1)
11. Unfinished Business
12. New Business
12.A. Jim Westrick Distinguished Service Award
Presenter:  Superintendent Samuel Bogdanove
Description:  The Board will review a proposal to create a distringuished service award named in recognition of Jim Westrick's decade of service.
Attachments: (2)
13. The Board will adjourn into Executive Session per ORS 192.660 (2)(d) to conduct deliberations with persons designated by the governing body to carry on labor negotiations.
Presenter:  Board Chair
14. The Board will emerge from Executive Session to review any other items of interest that members bring before it.
Presenter:  Board Chair
15. Announcements and Appointments  
Presenter:  Board Chair
15.A. The Board does not plan to hold work sessions in July.
15.B. The Board will hold a Regular Session Meeting on Monday, August 9, 2021, at 7:00 pm in the City Council Chamber, 1175 East Main Street, Ashland 97520.
15.C. The Board will hold its annual retreat August 10 beginning at 12:00 noon and continuing on August 11 at 8:30 am at location TBD.
16. Adjourn
Presenter:  Board Chair
Description: 

ASHLAND BOARD OF EDUCATION GOALS FOR 2019-2023
A. Improve student achievement
B. Recruit and retain high quality and diverse staff
C. Create and maintain an environment that is welcoming, supportive and inclusive
of all students and staff.
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