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September 14, 2020 at 7:00 PM - Regular Meeting

1. Call to Order / Roll Check / Vision and Mission Statement
Presenter:  Board Chair Eva Skuratowicz
2. Adoption of Agenda (At this time Board members are provided the opportunity to amend the Regular Session agenda.)
Presenter:  Board Chair Eva Skuratowicz
Description:  It is recommended that the Board adopt the agenda for January 13, 2020.
3. Consent Agenda (All items may be adopted by a single motion unless pulled for special consideration.)
Presenter:  Board Chair Eva Skuratowicz
Description:  It is recommended that the Board approve the consent agenda.
3.A. Approval of Minutes
Description:  Regular Session of August 10, 2020, and Special Session of August 24, 2020. Please see attached.
Attachments: (3)
3.B. Personnel Report for September 2020
Description:  Report on New Hires and Other Personnel Actions
Attachments: (1)
4. Recurring Reports
Description:  Written reports may be submitted by the following organizations.
4.A. Oregon School Employees Association
4.B. Ashland Education Association
4.C. Ashland Schools Foundation
5. Board Reports
Presenter:  Board Chair Eva Skuratowicz
Description:  Board members will report on recent activities.
5.A. YAAL Update
Presenter:  YAAL Committee Chair Juli DiChiro
Description:  An update on the work of the volunteer committee gathering support for the passage of Ballot Measure 15-197 to renew the Youth Activities and Academics Levy in November.
5.B. Nominations for the Oregon School Board Association (OSBA) statewide Board of Directors
Presenter:  Board Chair Eva Skuratowicz
Description:  OSBA is soliciting nominations to its board of directors. Please see attached for details. Our district is represented by Position #5, Southern Region. 
Attachments: (1)
6. Hear Public Comments (The Ashland School District Board of Directors reserves this time for individuals who have submitted written comments to the Board.)
Presenter:  Board Chair Eva Skuratowicz
7. District Staff Updates
7.A. Superintendent Report
Presenter:  Superintendent Samuel Bogdanove
Description:  The Superintendent will report on items of interest.
7.A.1) Update on District and Site Operations following Rogue Valley fires
7.B. Capital Bond
Presenter:  ASD Operations Director Steve Mitzel and HMK Program Director Chris McKay
Description:  HMK Program Director Chris McKay will report on recent activities.
7.B.1) Monthly Bond Report
Description:  A review of progress on bond projects for the preceding month.
Attachments: (1)
7.B.2) Revisions to Program Implementation Plan (PIP)
Description:  The Board is asked to approve recommended revisions to the PIP, as presented and as reviewed at the August 24, 2020 Work Session meeting.
7.C. Finance Report
Presenter:  Director of Finance Alana Valencia
Description:  The Board will receive a report on the current financial condition of the district.
7.C.1) District finance report as of July 2020
7.C.2) Bond expenditures
7.C.3) Budget Committee Vacancies
Description:  The ASD Budget Committee has two vacancies for the coming term. Nominations can be submitted until October 5, 2020, using an email or the form posted on the Budget Committee web page. Members elected will serve terms of November 2020 to June 30, 2023.
Attachments: (2)
7.D. Equity, Diversity, and Inclusion
Presenter:  Director of HR & Communication
Description:  Ms. Rooper will report on the recruitment of a new Director of Equity, Diversity, and Inclusion for the Ashland School District.
8. Unfinished Business
8.A. Facilities Naming Committee
Presenter:  Board Chair Eva Skuratowicz
Description:  Recommendation: The Ashland School Board appoint a representative committee of stakeholders to review the names of all Ashland School District Facilities and, where appropriate, submit recommendations for potential name changes.
Attachments: (1)
9. New Business
9.A. Waiver of Community Service Graduation Requirement for Class of 2021 and Class of 2022
Presenter:  Superintendent Samuel Bogdanove
Description:  The District administration recommends that for the school year 2020-2021 and in recognition of the restrictions required by the response to the COVID-19 epidemic, graduating seniors receive a waiver of the requirement to perform community service in order to graduate. Attached is Board Policy IDK listing current graduation requirements.

For the class of 2021-2022, the District recommends that the community service requirement be reduced by 25 hours.
9.B. Pay Advances for Employees Displaced by Wild Fires
Presenter:  Director of Finance
Description:  Advance Paycheck Program
The Ashland School District will offer a temporary advance paycheck program for the month of September. This will be limited to active employees up to the maximum payment of 50% of the employees September net income for ALL staff that have been directly impacted by the fires and have experienced:
  • Loss of home
  • Evacuation
  • Housing extended family for a period of 2 weeks or more
  • Other fire-related needs on a case-by-case basis
Staff would repay the advance through equal deduction payments throughout the year.  If staff employment is terminated for any reason, the balance owed on the advance would be deducted from the final paycheck.  Contact Laurie Rooper by September 16th.  Checks will be available on September 21.
10. Announcements and Appointments  
Presenter:  Board Chair Eva Skuratowicz
10.A.   The Board will hold a Special and Work Session on Monday, September 28, 2020, at 7:00 pm via Zoom link.
10.B. The next Regular Session Board Meeting will be held on Monday, October 12, 2020, at 7:00 pm via Zoom link.
11. Adjourn


A. Improve student achievement
B. Recruit and retain high quality and diverse staff
C. Create and maintain an environment that is welcoming, supportive and inclusive
of all students and staff.
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