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August 11, 2020 at 6:00 PM - Regular Meeting

Agenda
1. CALL TO ORDER
2. DETERMINE QUORUM
3. PLEDGE OF ALLEGIANCE
4. APPROVAL OF AGENDA
Description:  The agenda is set by the Superintendent and Board President with input received from the board. 
Recommended Motion:  Approve agenda
Recommended Motion(s):  Approve agenda as written. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
5. CORRESPONDENCE 
6. COMMENTS FROM AUDIENCE UNRELATED TO AGENDA ITEMS
7. COMMENTS FROM AUDIENCE RELATED TO AGENDA ITEMS
8. COMMENTS FROM BOARD MEMBERS
9. CONSENT AGENDA
Description:  A consent agenda is a practice by which regular and non-controversial board action items are organized apart from the rest of the agenda and approved as a group. This includes all of the business items that require formal board approval and yet because they are not controversial, there is no need for board discussion before taking a vote. Items may be on the consent agenda only if all board members agree. Any board member, for any reason, may remove a consent agenda item and place it on the regular agenda for the board meeting.
Recommended Motion(s):  Approve Consent Agenda. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
9.1. JUNE, 2020, Monthly accounting report, bills, payroll, and electronic fund transfers, ASB trial balance and P-Card statements in the amount of $1,381,162.29
Attachments: (1)
9.2. JULY, 2020, Monthly accounting report, bills, payroll, and electronic fund transfers, ASB trial balance and P-Card statements in the amount of $330,138.42
Attachments: (1)
9.3. June. 8, 2020, regular board meeting minutes 
Recommended Motion(s):  Approve consent agenda. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
Attachments: (1)
9.4. Extra Duty Contracts:
Description:  Carissa Cotta - Spring 20 MS Yearbook
Andy Carlisle - HS swim coach
Tom Thompson - cross country head coach
Debby Eddy - cross country asst coach
Jaime Cabral - head HS volleyball coach
Katrina Miller - migrant liason


 
Recommended Motion(s):  Approve consent agenda (roll call vote). This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
10. ADMINISTRATIVE REPORTS
10.1. Superintendent's report
Presenter:  Superintendent Kludt-Painter
10.2. Elementary Principal's Report
Presenter:  Principal Heather Conn
10.3. MS/HS Principal's Report
Presenter:  Principal Rick Dormer
10.4. Director of Activities Report
10.5. Director of Facilities and Maintenance Report
Presenter:  Ralph Johnston
11. SCHOOL BOARD COMMITTEE REPORTS
Description:  Crisis: Cheryl File
Curriculum: Katie Holmlund
Facilities: Jay Lister
Legislative Liaison: 
Negotiations: N/A
Policy: Sarah Holmgrain / Set date for policy meeting
Technology: Jay Lister
Wellness: Katie Holmlund
12. OLD BUSINESS
12.1. Approval of the preliminary Petersburg Smart Start Plan that was created using the July 27th release of AK Smart Start guidance. 
Presenter:  Superintendent Kludt-Painter
Description:  **After much discussion this item was tabled at the August 6th 2020 work session.**  On July 27th, the Dept of Education & Early Development for the State of Alaska released new and more robust guidance for districts to use in creating their reopening plans, procedures, and protocols. Admin staff has worked over the summer to create the preliminary document that is presented. The Superintendent has the authority to make adjustments to the plan using the AK Smart Start guidance due to updated guidance being released, risk levels changing, student/staff health, staffing levels, and instructional needs.  
Recommended Motion(s):  Approve the preliminary Petersburg Smart Start Plan that was created using the July 27th release of AK Smart Start guidance. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
12.2. Elementary Schedule Draft 
Description:  This item was separated out and created during the approval of the agenda in order to allow specific discussion and vote regarding the Elementary schedule. 
Recommended Motion(s):  Approve the preliminary Elementary schedule draft; changes made to the schedule should follow the AK smart start guidance. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
12.3. Secondary Schedule Draft
Description:  This item was created during an amendment to the agenda, it was created to be able to focus specifically on this item and vote on the Secondary schedule draft. 
Recommended Motion(s):  Approve the secondary schedule draft; changes made to the schedule should follow the AK smart start guidance. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
13. NEW BUSINESS
13.1. Approve one time CIP transfer to the general fund
Description:  Approve the direction Superintendent Kludt Painter gave to Finance Director Morrison to do a one-time transfer of CIP administrative costs from the State-funded CIP projects to the general fund. The transfer is in an effort to preserve our fund balance to strategically respond to the financial impacts of COVID 19. 
  • Food Service Renovation ($17,812.63- part general fund an part Foodservice),
  • o    Underground Fuel Storage Tank ($7,097),
  • o    LED Lighting Upgrade (($2,224.19)
  • o    HS/MS Boiler Replacement ($4,379.89) and
  • o    MS/HS Entry (3,206.84). This totals $34,720.55.
Recommended Motion(s):  Approve one time transfer of CIP administrative funds to general fund. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
Attachments: (1)
13.2. Resignation Acceptance
Description:  The Board recognizes the resignation of Phyllis Dreger. Newly Hired MS SpEd teacher effective July 17 2020, prior to starting her contract, Kelsa Sperl, food service aide, effective July 1, 2020.
13.3. Summer School Session #2 Personnel Hires 
Description:  Summer School Session #2 Aides: Gus Pennington MS/HS aide, Kelly Peterson (adaptive swim), Brittany Richardson and Larisa Mcdonald Elem aide
Recommended Motion(s):  Approve the hire of classified aides for summer school session #2 as listed. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
13.4. AR 4161/4261/4361
Presenter:  Superintendent Kludt-Painter
Description:  Administrative Regulation set forth from the Federal Government covering leave by employees for a variety of reasons related to COVID. It is temporary unless extended by Congress, is currently set to expire Dec 31, 2020. This leave is not covered directly by the Family Medical Leave Act. AR's do not require board adoption. 
Attachments: (1)
13.5. Universal Free Breakfast for enrolled students
Description:  Food Service Director Carlee Johnson is requesting that the Petersburg School District provide Free Breakfast to all students regardless of their income.  The district will cover any expenses not reimbursed by USDA. Currently, the food service program has a positive balance that Director Johnson would like to use in this way. Students enrolled in our district but participating at home, virtually, will be offered the ability to pick up their breakfast at no cost to them. The entire High School student population currently qualifies for universal breakfast through the Community Eligibility Program. 
Recommended Motion(s):  Approve universal free breakfast to all students in the district for the 2020-'21 school year using the food service balance to cover the costs not reimbursed by USDA for free and reduced students. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
13.6. Use of Allergy/Anaphylaxis Care Plan
Description:  Director of Food Services Johnson is recommending the adoption of the Allergy/Anaphylaxis Care Plan form for students with allergies. The form would be provided to families during registration and forwarded to the food service director and the hospital. Aligns with BP 5141 Health Care and Emergencies and BP 5141.21 Administering Medication 
Recommended Motion(s):  Approve the use of the Petersburg Allergy/Anaphylaxis Care Plan form during the school registration process. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
Attachments: (1)
13.7. Free and Reduced Lunch Application Information
Description:  Reminder to the public that they can apply for Free and Reduced Lunch via schoolcafe.com or by contacting Food Service director Carlee Johnson. 
13.8. AASB Boardsmanship Academy
Description:  AASB will be offering school board members the fall boardsmanship academy virtually Sept 19-20, 2020. If board members would like to attend please let the district know.
14. ADDITIONAL COMMENTS FROM BOARD MEMBERS
15. UPCOMING DATES AND MEETING ANNOUNCEMENTS
Description:  The Petersburg Schools academic and activities calendar can be viewed on the school website at www.pcsd.us
16. FUTURE AGENDA ITEMS
17. OTHER NEW BUSINESS
18. ADJOURNMENT
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