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January 10, 2022 at 7:00 PM - School Board Meeting

1. Call meeting to order by the chairperson.
2. Roll call by the clerk.
3. Pledge of Allegiance.
4. Approval of agenda - revise or remove as needed.
4.A. Election of officers for 2022:
4.A.1. Call for nominations for chair.
4.A.1.a. Close nominations and vote.
4.A.2. Call for nomination for vice chair.
4.A.2.a. Close nominations and vote.
4.A.3. Call for nominations for clerk.
4.A.3.a. Close nominations and vote.
4.A.4. Call for nominations for treasurer.
4.A.4.a. Close nominations and vote.
4.A.5. Chair seats the members.
5. Establish meeting dates, time and place for 2022. The third Monday of each month has been designated in the past except for January (1st Monday after holiday)and February which is moved ahead a week due to holiday. 
Attachments: (1)
5.A. Discuss and determine Malmo and Palisade meetings for 2022. Malmo option is closed and Palisade is still available. No streaming available. 
6. Conduct other business: 
6.A. Authorize updates to and use of 2022 computerized signature files. Authorize use of the 2021 signatures until updates are complete. 
6.B. Authorize Heather Hipp and Karen Carlson to stop payments on checks for all District Accounts.
6.C. Designate school attorneys without retainer - Ryan, Brucker & Kalis, Kennedy & Graven, and Pemberton Law represented I.S.D. #1 this past year. 
6.D. Name the Aitkin Independent Age the official school district newspaper.
6.E. Designate the District Director of the Budget, Purchasing Agent and authority to make electronic fund transfers.  Consideration should be given to designating the Business Manager as the Director of the District Budget, Purchasing Agent, and authority to make electronic fund transfers.
6.F. Authorize the Superintendent to sign contracts and other documents.
6.G. Appoint Business Manager, Heather Hipp, to sign on all bank accounts.
6.H. Set the salaries for board members. During the past year, the following salaries have been in effect: 
6.H.1. Chairperson $245 per month
6.H.2. Vice Chairperson $220 per month
6.H.3. Clerk $220 per month
6.H.4. Treasurer $235 per month
6.H.5. Director (3) $220 per month
6.H.6. Negotiators:  $15 per hour in actual meeting with employees
6.H.7. Out of District:  $10 per hour up to $75 a day
6.H.8. Dental insurance:  $30 per month
6.H.9. Health and life insurance:  Available at board members' expense
6.I. Establish Year 2022 Committee Assignments.  See attached list of the current committee assignments, 2021.
Attachments: (1)
6.J. Designate depositories for school funds. The following banks should be named depositories: 
6.J.1. General Account Security State Bank, Aitkin, MN  & MSDLAF
6.J.2. Payroll Account:  Security State Bank, Aitkin, MN 
6.J.3. Petty Cash Account:  Security State Bank, Aitkin, MN 
6.J.4. Insurance Account:  Security State Bank, Aitkin, MN 
6.J.5. Flex Account:  Security State Bank, Aitkin, MN 
6.J.6. Food Service: Security State Bank, Aitkin, MN 
6.J.7. Community Education:  Security State Bank, Aitkin, MN 
6.J.8. Investments:
6.J.8.a. Bremer Bank, Aitkin, MN
6.J.8.b. Security State Bank, Aitkin, MN
6.J.8.c. Neighborhood National Bank, Aitkin, MN
6.J.8.d. Members Cooperative Credit Union, Aitkin, MN
6.J.8.e. MSDLAF
6.J.8.f. U.S. Bank, Minneapolis, MN
6.J.8.g. PMA Financial Network
6.J.8.h. Mid-Minnesota Federal Credit Union, Aitkin, MN
7. *Comments from visitors.
7.A. Comments from visitors must be informational in nature and not exceed five (5) minutes per issue.  The Board cannot engage in a discussion or debate in this five minutes but will take the information and find answers if that is appropriate.  As part of board protocol, it is unacceptable for any speaker to slander or engage in character assassination at a public board meeting.
8. Old Business:  None
9. New business:
10. Approve consent agenda items as follows:
10.A. Approve the following School Board Meeting Minutes:
10.A.1. December 20, 2021 Truth in Taxation and School Board Meeting
Attachments: (1)
10.A.2. November 15, 2021 School Board Meeting amended minutes
10.B. Office Receipts for the month of December, 2021 in the amount of $1,040,614.85.
10.C. Report of expenditures for December,  2021 including $843,730.43 for bills and $881,981.98 for payroll and district contribution to PERA, TRA, OASDI/Medicare and 403(b).
Attachments: (1)
10.D. Wire transfers for December, 2021 in the amount of $1,700,000.00.
Attachments: (1)
10.E. Donations for December, 2021, in the amount of $9,055.00.
Attachments: (1)
10.F. Approve Hirings:
10.F.1. Jessica Palm, Part time, Administrative Assistant 1: Activities Director
10.G. Approve the following Extra-Curricular assignments:
10.G.1. Travis Chaput, Musical Assistant, 2022 Musical
Attachments: (1)
10.G.2. Alex White, Activities Director Stipend, Concessions Stipend, Ticket Manager Stipend, 5 extended days for the year
11. Discussion Items:
11.A. Approve Policy 491 - Mask Mandate - Mr. Stifter recommends 1st and 2nd reading on this policy. 
11.B. Consider/Approve Resolution directing the administration to make recommendations for reductions in programs and positions.
Attachments: (1)
12. Administrative reports:
12.A. Board Members Reports:
12.B. Committee Reports:
12.B.1. January 4, 2022 Finance and Facilities Committee Meeting
12.C. Superintendent's report:
12.C.1. Contract Negotiations
12.C.2. January 2022 Enrollment
12.D. Upcoming meetings:
12.D.1. Wednesday, January 12, 2022, Policy Committee Meeting, 3:45 p.m., AHS Media Center
12.D.2. Wednesday, January 12, 2022, Transportation Committee Meeting, 9:00 a.m., District Office
12.D.3. Wednesday, January 19, 2022, Meet and Confer Committee Meeting, 3:45 p.m., AHS Media Center
12.D.4. Wednesday, January 26, 2022, Personnel Committee Meeting, 3:45 p.m., AHS Media Center
12.D.5. Tuesday, February 1, 2022, Facilities and Finance Committee Meeting, 3:45 p.m., AHS Media Center
12.D.6. Wednesday, February 2, 2022, Safety Committee Meeting, 3:45 p.m., AHS Media Center
12.D.7. Monday, February 7, 2022, School Board Meeting, 7:00 p.m. AHS Media Center
13. Other:
14. Adjourn.

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