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January 11, 2021 at 7:00 PM - School Board Meeting

Agenda
1. Call meeting to order by the chairperson.
2. Roll call by the clerk.
3. Pledge of Allegiance.
4. New member Oath of Office:
4.A. Dennis Hasskamp
4.B. Dawn Houser
4.C. Joe Ryan
5. Approval of agenda - revise or remove as needed.
6. Election of officers for 2021:
6.A. Call for nominations for chair.
6.A.1. Close nominations and vote.
6.B. Call for nomination for vice chair.
6.B.1. Close nominations and vote.
6.C. Call for nominations for clerk.
6.C.1. Close nominations and vote.
6.D. Call for nominations for treasurer.
6.D.1. Close nominations and vote.
6.E. Chair seats the members.
7. *Comments from visitors.
7.A. Comments from visitors must be informational in nature and not exceed five (5) minutes per issue.  The Board cannot engage in a discussion or debate in this five minutes but will take the information and find answers if that is appropriate.  As part of board protocol, it is unacceptable for any speaker to slander or engage in character assassination at a public board meeting.
8. Scheduled presentations: (Max. 10 Minutes) - None
9. Old Business:  No Old Business
10. New business:
10.A. Approve consent agenda items as follows:
10.A.1. Approve the Meeting Minutes for the following Board Meetings:
10.A.1.a. December 21, 2020 School Board Meeting Minutes
10.A.2. Office Receipts for the month of December, 2020 in the amount of $1,342,710.72.
10.A.3. Report of expenditures for December, 2020, including $347,081.13 for bills and $862,925.35 for payroll and district contribution to PERA, TRA, OASDI/Medicare and 403(b).
10.A.4. Wire transfers for December, 2020 in the amount of $1,400,000.00.
10.A.5. Donations for December, 2020, in the amount of $9,006.11.
10.A.6. December, 2020 Insurance Checks: There were none to report
10.A.7. Consider and approve the following Extra-curricular Assignments:
10.A.7.a. Madison Newton, Girls Basketball HS Assistant
10.A.8. Approve Volunteer Coaches:
10.A.8.a. Kayla Ryan, Dance
10.A.8.b. Greg Hills, Basketball 
10.A.9. Approve Hirings:
10.A.10. Contract Withdrawal:
10.A.10.a. Debra Bosserman, Long Term Substitute, 1/7/20
10.A.10.b. Greg Hills, HS Assistant Basketball
10.A.10.c. Jason May, Knowledge Bowl - Not offering this year
10.A.11. Approve Teacher's Seniority List for 2020-2021
10.B. Authorize updates to and use of 2021 computerized signature files. Authorize use of the 2020 signatures until updates are complete. 
10.C. Authorize Heather Hipp and Karen Carlson to stop payments on checks for all District Accounts.
10.D. Designate school attorneys without retainer - Ryan, Brucker & Kalis, Kennedy & Graven, and Pemberton Law represented I.S.D. #1 this past year. 
10.E. Name the Aitkin Independent Age the official school district newspaper.
10.F. Designate depositories for school funds. The following banks should be named depositories: 
10.F.1. General Account Security State Bank, Aitkin, MN  & MSDLAF
10.F.2. Payroll Account:  Security State Bank, Aitkin, MN 
10.F.3. Petty Cash Account:  Security State Bank, Aitkin, MN 
10.F.4. Insurance Account:  Security State Bank, Aitkin, MN 
10.F.5. Flex Account:  Security State Bank, Aitkin, MN 
10.F.6. Food Service: Security State Bank, Aitkin, MN 
10.F.7. Community Education:  Security State Bank, Aitkin, MN 
10.F.8. Investments:
10.F.8.a. Bremer Bank, Aitkin, MN
10.F.8.b. Security State Bank, Aitkin, MN
10.F.8.c. Neighborhood National Bank, Aitkin, MN
10.F.8.d. Members Cooperative Credit Union, Aitkin, MN
10.F.8.e. MSDLAF
10.F.8.f. U.S. Bank, Minneapolis, MN
10.F.8.g. PMA Financial Network
10.F.8.h. Mid-Minnesota Federal Credit Union, Aitkin, MN
10.G. Designate the District Director of the Budget, Purchasing Agent and authority to make electronic fund transfers.  Consideration should be given to designating the Business Manager as the Director of the District Budget, Purchasing Agent, and authority to make electronic fund transfers.
10.H. Authorize the Superintendent to sign contracts and other documents.
10.I. Appoint Business Manager, Heather Hipp, to sign on all bank accounts.
10.J. Establish meeting dates, time and place for 2021. The third Monday of each month has been designated in the past except for January (1st Monday after holiday)and February which is moved ahead a week due to holiday. 
10.K. Approve the following for FMLA leave in accordance with the policy:
10.K.1. Julia Hendrickson
10.K.2. Cynthia Christensen
11. Discussion Items:
12. Consider/Approve Resolution directing the administration to make recommendations for reductions in programs and positions.
13. Set the salaries for board members. During the past year, the following salaries have been in effect: 
13.A. Chairperson $245 per month
13.B. Vice Chairperson $220 per month
13.C. Clerk $220 per month
13.D. Treasurer $235 per month
13.E. Director (3) $220 per month
13.F. Negotiators:  $15 per hour in actual meeting with employees
13.G. Out of District:  $10 per hour up to $75 a day
13.H. Dental insurance:  $30 per month
13.I. Health and life insurance:  Available at board members' expense
14. Establish Year 2021 Committee Assignments.  See attached list of the current committee assignments, 2020.
15. Discuss Superintendent Evaluation
16. Administrative reports:
16.A. Board Members Reports:
16.B. Committee Reports:
16.B.1. Facilities and Finance Committee Meeting, January 7, 2021-Kevin Hoge
16.C. Superintendent's report:
16.C.1. Board Members email added to Board Page on Website
16.C.2. School Resource Officer Update
16.C.3. Enrollment
16.C.4. Staff Covid Days extension
16.C.5. Capitol Projects Levy
16.C.6. Spectator Update for Sports
16.D. Upcoming meetings:
16.D.1. January 13, 2021, 3:45 p.m. Policy Committee Meeting, AHS Art Room
16.D.2. January 14, 2021, 4:30 p.m. Community Ed Advisory Council Meeting via Google Meet
16.D.3. January 20, 2021, 3:45 p.m. Meet and Confer, AHS Room 134
16.D.4. Janaury 25, 2021, 7:00 p.m., School Board Work Session, AHS Media Center and Google Meet
16.D.5. January 27, 2021, 3:45 p.m. Personnel Committee, AHS Room 137
16.D.6. February 4, 2021, 3:45 p.m. Facilities and Finance Committee Meeting - AHS Room 134
16.D.7. February 8, 2021, 7:00 pm., School Board Meeting, AHS Media Center & Google Meet
16.D.8. MSBA Leadership Conference, January 14, 2021, 8:30-Noon, Virtually
16.D.9. MSBA Leadership Conference, January 21, 2021, 9:00 a.m. - noon, Virtually
16.D.10. MSBA Leadership Conference, January 28, 2021, 8-12:00, Virtually
17. Adjourn.
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