January 25, 2023 at 6:30 PM - Board of Control Joint Meeting with Governing Board

1. Call to Order/Roll Call

2. Pledge of Allegiance

3. Board Member Recognition

4. Public Comment

5. Information/Correspondence

5.a. Strategic Planning Progress Update

5.b. FY22-23 Financial Audit Presentation

6. Discussion With Action

6.a. Approve the Proposed Tuition and Services Billing Procedures

7. Discussion Without Action

7.a. FY23-24 Budget Presentation

8. Executive Summary

9. Consent Agenda

9.a. FY23 School Maintenance Grant Application

9.b. Approve the Open Session minutes from the 12-7-22 Board of Control meeting

9.c. Approve the Minutes from the October 19, 2022 Policy Committee Meeting

9.d. Approve the Minutes from the November 30, 2022 Finance Committee Meeting

9.e. Approve the Destruction of the Closed Session Audio Recordings from May 19, 2021, June 23, 2021, and August 25, 2021

9.f. Personnel Recommendations

9.f.1) Accept/Approve the Resignations, Retirement and Appointments of Licensed and Educational Support Personnel and the Appointments of Contracted staff as presented. 

9.g. Accept the Financial Reports

9.g.1) Treasurers Report

9.g.2) Revenue & Expenditure Reports

9.g.3) Gross Payrolls--

9.g.4) Interim Payrolls--

9.g.5) Bill List

9.g.6) Interim Checks--

9.h. Accept the FY22-23 Financial Audit

9.i. Approve the Addendum to the Letter of Agreement between SASED and Hazard Young Attea Associates (HYA) for Strategic Planning in the amount of $5,000

9.j. Approve the Agreement with Select Home Care for Nursing Services

9.k. Approve the Education Services Staffing Agreement with Maxim Healthcare Services, Inc.

9.l. Approve the Agreement with Maryland Coalition for Inclusive Education for Professional Learning Workshop during Spring Learning Institute on March 3, 2023 in the amount of $7,467.

9.m. Approve the Agreement with Ridge Training/James Bolton for Professional Development Workshops in the amount of $6,540.

9.n. Approve the Agreement with Alexandria Zachos for Professional Development in Speech-Language Pathology to be held on March 3, 2023 in the amount of $4,000

9.o. Approve the Agreement between Early CHOICES and Inclusive School for January 2023 webinar workshop services in the amount of $5,000

9.p. Approve the Agreement with Faith Behr, for strategic planning media design services in the amount not to exceed $1,625

9.q. Approve the Agreement with Key2Ed, Inc. for IEP Workshop in April 2023, in the amount of $17,200

9.r. Approve the renewal of the agreement with Amber Mechanical Contractors, Inc. for full service HVAC maintenance at Southeast in the amount of $29,203 for 2023 

9.s. Approve the Intergovernmental Agreement with Berwyn South SD 100 for Multi-Needs Program - Student A

9.t. Approve the Intergovernmental Agreement with East Aurora SD 131 for Vision Program - Student A

9.u. Approve the recycling of outdated electronics by A-Team Recyclers. Their data destruction processes follow the guidelines of the National Institute of Standards and Technology NIST 800-88 publication.

9.v. First reading of revised SASED Policy 2:20 - Powers and Duties of the Board; Indemnification

9.w. First reading of revised SASED Policy 2:100 - Board Member Conflict of Interest

9.x. First reading of revised SASED Policy 2:105 - Ethics and Gift Ban

9.y. First reading of revised SASED Policy 2:125 - Board Member Compensation; Expenses

9.z. First reading of revised SASED Policy 2:210 - Organizational Board Meeting

9.aa. First reading of revised SASED Policy 2:265 - Title IX Sexual Harassment Grievance Procedures

9.ab. First reading of revised SASED Policy 3:50 - Administrative Personnel Other Than the Executive Director

9.ac. First reading of revised SASED Policy 3:60 - Administrative Responsibility of the Program Administrator

9.ad. First reading of revised SASED Policy 4:120 - Food Services

9.ae. First reading of revised SASED Policy 4:165 - Awareness and Prevention of Child Sexual Abuse and Grooming Behaviors

9.af. First reading of revised SASED Policy 5:10 - Equal Employment Opportunity and Minority Recruitment

9.ag. First reading of revised SASED Policy 5:20 - Workplace Harassment Prohibited

9.ah. First reading of revised SASED Policy 5:120 - Employee Ethics, Code of Professional Conduct, and COnflict of Interest

9.ai. First reading of revised SASED Policy 5:200 - Terms and Conditions of Employment and Dismissal

9.aj. First reading of revised SASED Policy 5:220 - Substitute Teachers

9.ak. First reading of revised SASED Policy 5:280 - Duties and Qualifications

9.al. First reading of revised SASED Policy 5:290 - Employment Termination and Suspensions

9.am. First reading of revised SASED Policy 5:320 - Evaluation

9.an. First reading of revised SASED Policy 6:20 - SASED Calendar and Day

9.ao. First reading of revised SASED Policy 6:50 - Wellness and Nutrition

9.ap. First reading of revised SASED Policy 6:60 - Curriculum Content

9.aq. First reading of revised SASED Policy 6:65 - Student Social and Emotional Development

9.ar. First reading of revised SASED Policy 6:250 - Community Resource Persons and Volunteers

9.as. First reading of revised SASED Policy 6:255 - Assemblies and Ceremonies

9.at. First reading of revised SASED Policy 6:260 - Complaints About Curriculum, Instructional Materials, and Programs

9.au. First reading of revised SASED Policy 6:280 - Grading and Promotion

9.av. First reading of revised SASED Policy 6:340 - Student Testing and Assessment Program

9.aw. First reading of revised SASED Policy 7:20 - Harassment of Students Prohibited

9.ax. First reading of revised SASED Policy 7:70 - Attendance and Truancy

9.ay. First reading of revised SASED Policy 7:100 - Health, Eye and Dental Examinations; Immunizations; and Exclusion of Students

9.az. First reading of revised SASED Policy 7:180 - Prevention of and Response to Bullying, Intimidation and Harassment

9.ba. First reading of revised SASED Policy 7:250 - Student Support Services

9.bb. First reading of revised SASED Policy 7:290 - Suicide and Depression Awareness Prevention

9.bc. First reading of revised SASED Policy 7:340 - Student Records

10. Discussion Without Action - Part 2

10.a. Executive Director Evaluation Process 

10.b. Enrollment Update

10.c. ESY and Regular School Year Lease Rates

10.d. Board Committee Updates

10.d.1) Negotiations Committee

10.d.2) Finance Committee

10.d.3) Policy Committee

10.d.4) Protocols Committee

10.e. Spring Institute 2023

11. Discussion with Action - Part 2

11.a. Approve the Proposed Tuition and Services Billing Procedures

11.b. Approve the Extended School Year (ESY) Tuition and Pay Rates

11.c. Approve the Resolution to Regulate Expense Reimbursements for Board Members - 2:125-E3

11.d. Approve to move forward with signing a contract with Engle for electricity supply at Southeast, based on the recommendation from Vanguard Energy Services, LLC

12. Closed Session

13. Adjournment