June 26, 2023 at 7:00 PM - Regular Meeting
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1. CALL TO ORDER, ADOPTION OF AGENDA, and NOTATION OF MEMBERS IN ATTENDANCE, and PLEDGE OF ALLEGIANCE
Presenter:
Chair Geller
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2. ANNOUNCEMENTS, ACKNOWLEDGMENTS, AND CORRESPONDENCE
Presenter:
Chair Geller
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2.A. Upcoming Meetings
Description:
July 24 Finance Committee Meeting 6 pm @ City Hall
July 24 Regular Meeting 7 pm @ City Hall |
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3. PUBLIC COMMENT
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4. MINUTES OF PREVIOUS MEETING
Description:
Approve minutes of the May 22 regular meeting and June 12 work session
Attachments:
()
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5. CONSENT AGENDA
Presenter:
Chair Geller
Description:
Although Board action is required, it is generally unnecessary to hold discussion on these items. In the event a Board member wishes to discuss an item, that item will be moved for separate consideration.
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5.A. Bills and Wire Transfers
Presenter:
Ra Chhoth, Director of Finance and Operations
Description:
Monthly bills are available for Board Members to audit before or after the meeting. Please contact Ra Chhoth, Director of Finance and Operations with any questions or concerns regarding district bills as presented.
Attachments:
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5.B. Human Resource Items
Presenter:
Dr. Enid Schonewise, Director of Human Resources
Attachments:
()
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5.C. Receipts of Donation
Description:
$1099.48 donated by WMS PTO for Wildtime Class Supplies
$500. donated by Home Town Bank for WHS Baseball for Kick Cancer Shirts $500. donated by Kutzke Construction Inc. for the Andrew Kutzke Memorial Scholarship $93. donated by The Giving Fund for WMS Activities $9.80 donated by Box Tops for Education for WMS Activities $300. donated by Anonymous for WHS Girls Swim & Dive $200. donated by MN Valley Electric Trust for WHS Prom $500. donated by Bell Bank for BV Instructional Supplies $2,500. donated by Backyard Wishes for WHS Graduate Scholarships $161. donated by the Blackband Giving Fund for SV General Supplies $200. donated by J. Carver Distillery for WHS DECA Program $100. donated by Kwik Trip for Teacher-Staff Appreciation Week $3,000. donated by the Lions Foundation of Victoria for 3 WHS Graduate Scholarships $68. donated by The Blackband Giving Fund for SV General Supplies Materials + Labor donated by Waconia Local Boy Scouts Troop #3327 for Outdoor Gazebo Build (estimated project cost $6,700.) |
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6. REPORTS
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6.A. Administrative Presentation
Presenter:
Matt Thomas, Director of Communications
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6.A.1. End-of-Year Survey Results
Attachments:
()
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6.A.2. Communications Department Update
Attachments:
()
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6.B. Finance Report
Presenter:
Ra Chhoth, Director of Finance and Operations
Attachments:
()
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7. ACTION ITEMS
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7.A. Adopt FY23-24 Budget
Presenter:
Ra Chhoth, Director of Finance & Operations
Attachments:
()
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7.B. Resolution Adopting the School District's Fiscal Year (FY) 24 Long-Term Facilities Maintenance Ten-Year Plan (ROLL CALL VOTE)
Presenter:
Ra Chhoth, Director of Finance & Operations
Attachments:
()
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7.C. Resolution Approving SW Metro Intermediate School District No. 200's Long-Term Facility Maintenance Program Budget and Authorizing the Inclusion of a Proportionate Share of Those Projects in the District's Application for Long-Term Facility Maintenance Revenue (ROLL CALL VOTE)
Presenter:
Ra Chhoth, Director of Finance & Operations
Attachments:
()
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7.D. Resolution Approving SW Metro Intermediate School District No. 288's Safe School Program and Authorizing the Inclusion of a Proportionate Share of this Program in the District's Application for Safe School Revenue (ROLL CALL VOTE)
Presenter:
Ra Chhoth, Director of Finance & Operations
Attachments:
()
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7.E. Worker's Compensation Renewal
Presenter:
Ra Chhoth, Director of Finance & Operations
Attachments:
()
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7.F. Obsolete Inventory Donation
Presenter:
Steven Jensen, Director of Community Education and Ra Chhoth, Director of Finance & Operations
Attachments:
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7.G. Resolution Certifying the Population Estimate for the 2023 Payable 2024 Levy of Independent School District 110 (ROLL CALL VOTE)
Presenter:
Steven Jensen, Director of Community Education
Attachments:
()
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7.H. MNSHSL Membership Renewal Resolution for SY 2023-2024 (ROLL CALL VOTE)
Attachments:
()
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7.I. Second Read Board Policies
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7.I.1. 417 Chemical Use and Abuse
Presenter:
Dr. Enid Schonewise, Director of Human Resources
Description:
Substantial updates by MSBA
Attachments:
()
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7.I.2. 422 Policies Incorporated by Reference
Presenter:
Dr. Enid Schonewise, Director of Human Resources
Attachments:
()
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7.I.3. 502 Search of Student Lockers Desks Personal Possesions and Student's Person
Presenter:
Brian Gersich, Superintendent
Description:
3-year cycle. Suggested edit to strikethrough bracketed language.
Attachments:
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7.I.4. 505 Distribution of NonSchool Materials on School Premises by Students and Employees
Presenter:
Brian Gersich, Superintendent
Description:
Recommended updates are in red.
Attachments:
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7.I.5. 515 Protection and Privacy of Pupil Records
Presenter:
Dr. Enid Schonewise, Director of Human Resources
Description:
MSBA recommended updates are redlined.
Attachments:
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7.I.6. 515 Form
Presenter:
Dr. Enid Schonewise, Director of Human Resources
Description:
Recommended updates are redlined.
Also, recommend changing the title of the document to 522 Notice
Attachments:
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7.I.7. 515 Form: Juvenile Justice System Request for Information
Presenter:
Dr. Enid Schonewise, Director of Human Resources
Description:
MSBA model form, is not currently part of ISD 110's policies.
Attachments:
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7.I.8. 515.2 Retention Schedule
Presenter:
Dr. Enid Schonewise, Director of Human Resources
Description:
3-year Review. The school board adopted the Minnesota School District General Records Retention Schedule in November 2013. The current schedule remains the most up-to-date version from the State of Minnesota Department of Administration (January 2000).
Attachments:
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7.I.9. 521 Student Disability Nondiscrimination
Attachments:
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7.I.10. 521 Form
Presenter:
Dr. Enid Schonewise, Director of Human Resources
Description:
3-year Review, no recommended updates.
Attachments:
()
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7.I.11. 527 Student Use and Parking of Motor Vehicles, Patrols, Inspections, and Searches
Presenter:
Paul Sparby, WHS Principal
Attachments:
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7.I.12. 528 Student Parental Family and Marital Status Nondiscrimination
Presenter:
Dr. Enid Schonewise, Director of Human Resources
Description:
MSBA recommended updates are redlined.
Attachments:
()
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7.I.13. 535 Service Animals in Schools
Presenter:
Paul Tordoff, Director of Special Education
Description:
An MSBA Model Policy, not currently part of 110's policies. Suggested edits to form (red).
Attachments:
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7.I.14. 535 Accommodation of Students with Life Threatening Allergies
Presenter:
Sara Eischens, District Health Coordinator
Description:
3-year Review. A non-MSBA policy. S.Eischens does recommend striking language the specifies allergens because these can change year to year.
Attachments:
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8. DISCUSSION ITEMS
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8.A. School Board Calendar Update:
July 10 Policy Committee Meeting and Work Session are canceled. |
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8.B. School Board Member Interest in District 110 Employment for SY 23-24
Presenter:
Chair Geller
Description:
Minnesota Statute 123B.195 BOARD MEMBERS' RIGHT TO EMPLOYMENT.Notwithstanding section 471.88, subdivision 5, a school board member may be newly employed or may continue to be employed by a school district as an employee only if there is a reasonable expectation at the beginning of the fiscal year or at the time the contract is entered into or extended that the amount to be earned by that officer under that contract or employment relationship will not exceed $20,000 in that fiscal year. Notwithstanding section 122A.40 or 122A.41 or other law, if the officer does not receive majority approval to be initially employed or to continue in employment at a meeting at which all board members are present, that employment is immediately terminated and that officer has no further rights to employment while serving as a school board member in the district. |
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8.C. First Read Board Policies
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8.C.1. 504 Student Dress and Appearance
Attachments:
()
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8.C.2. 524 Internet Acceptable Use
Presenter:
Jeff Jeska, Director of Technology
Description:
MSBA recommended updates are redlined along with additional suggested edits.
Attachments:
()
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8.C.3. 509 Enrollment of Nonresident Students
Presenter:
Brian Gersich, Superintendent
Description:
Minor MSBA edits.
Attachments:
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8.C.4. 512 School Sponsored Student Publications and Activities
Presenter:
Brian Gersich, Superintendent
Description:
3-year review. Suggested edit to strike bracketed language.
Attachments:
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8.C.5. 517 Student Recruiting
Presenter:
Brian Gersich, Superintendent
Description:
Minor MSBA edits.
Attachments:
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8.C.6. 519 Interviews of Students by Outside Agencies
Presenter:
Brian Gersich, Superintendent
Description:
3-year review, no suggested updates
Attachments:
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8.C.7. 526 Hazing Prohibition
Presenter:
Brian Gersich, Superintendent
Description:
3-year cycle. Suggested edits are in red.
Attachments:
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8.C.8. 529 Staff Notification of Violent Behavior Students
Presenter:
Brian Gersich, Superintendent
Description:
Strike bracketed statements.
Attachments:
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8.C.9. 531 Pledge of Allegiance
Presenter:
Brian Gersich, Superintendent
Description:
Strike bracketed language.
Attachments:
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8.C.10. 513 Student Promotion Retention and Program Design
Description:
3-year review, no MSBA updates, and no additional administrative recommendations.
Attachments:
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8.C.11. 620 Credit for Learning
Description:
MSBA redlines added and language related to weighted grades.
Attachments:
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9. BOARD COMMITTEE REPORTS
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9.A. Self-Governance & Superintendent Relations Committee
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9.B. Finance & Facilities Committee
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9.C. Policy & Advocacy Committee
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9.D. District 110 Advisory Council
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9.E. Schools for Equity in Education (SEE) Representative
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9.F. Southwest Metro Intermediate District 288 Representative
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9.G. MSHSL Representative
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9.H. Special Education Advisory Council
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9.I. Community Education Advisory Council Representative
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9.J. Teaching & Learning Advisory Council Representative
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9.K. Chemical Abuse Advisory Council/HERO's
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9.L. City of Waconia Liaison
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10. ENTER CLOSED SESSION:
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11. ADJOURNMENT
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