January 28, 2025 at 6:00 PM - Organizational/Work Meeting

Description:  This meeting is called to order at           pm by           .

Description:  Superintendent Fleenor will entertain nominations for the office of President.
Nominations are open from the floor. One or more candidates may be nominated for each position. Nominations do not need a second; however, they must have a motion to be closed. This motion will need support.

Motion by       and supported by        to close and elect        to the office of President.

This motion requires a roll call:
          M. Hawes-Ruhrup      R. George    O. Arugaslan    S. Magrath   T.Roethlisberger     V. Mabin-Herzberg    M. Noffsinger 

Motion carries (is defeated/invalid)

Chair of the meeting is turned over to the President.

The President will entertain nominations for the office of Vice President.

Motion by       and supported by       to close and elect       to the office of Vice President.

Motion carries (is defeated/invalid)

The President will entertain nominations for the office of Secretary.

Motion by       and supported by       to close and elect       to the office of Secretary.

Motion carries (is defeated/invalid)

The President will entertain nominations for the office of Treasurer.

Motion by       and supported by       to close and elect       to the office of Treasurer.

Motion carries (is defeated/invalid)

Description:  Meetings will follow the standard second Monday of the month with the following exceptions to dates and times. The summer meetings (June, July, and August) will be morning meetings. The June meeting will deviate from the 2nd Monday of the month to allow time for the budget to be completed. The June meeting will be held on Monday, June 23, 2025. 

2025 Meeting Dates
Second Monday of every month, 6:30 pm unless otherwise noted

February 10
March 10
April 14
May 12
June 23, 7:00 am
July 14, 7:00 am
August 11, 7:00 am
September 8
October 13
November 10
December 8
January 12, 2026



 

Description:  Superintendent recommends School Depositories:

Suggested Motion: The CFO is granted the authority to utilize J.P. Morgan Chase Bank, Consumers Credit Union, Huntington Bank, Michigan Class Investment Pool, and Michigan Liquid Asset Fund Plus as specified and to execute any required documentation and/or resolutions related to this activity. 



Motion by       and supported by       to approve the depository institutions as corrected.
Ayes:
Nays:
Absent:
Motion carries (is defeated/invalid)
 

Description:  Superintendent recommends:

Suggested motion: I move to approve Thrun Law Firm, PC as the District's legal counsel for the 2025 calendar year.

Motion by       and supported by       to approve the legal counsel recommended.
Ayes:
Nays:
Absent:
Motion carries (is defeated/invalid)

 

Description:  CFO recommends Yeo & Yeo as the 2024-2025 district auditor.

Suggested motion: I move to designate the firm of Yeo & Yeo to conduct the 2024-2025 annual financial audit.


Motion by       and supported by       to approve the auditor recommended.
Aye:
Nay:
Absent:
Motion carries (is defeated/invalid)
 

Description:  CFO recommends SET SEG as the 2024-2025 district insurance carrier for Property/Casualty & Workers Compensation insurance. 

Suggested motion: I move to designate SET SEG as the 2024-2025 district insurance carrier for Property/Casualty & Workers Compensation insurance.

Motion by   and supported by.  to approve auditor recommendation. 
Aye:
Nay:
Absent:
Motion carries (is defeated/ invalid)

Description:  The President is to appoint committee membership at this meeting or a subsequent meeting (February).
No motion required, the President makes the appointments or tables the item until the next meeting.

Typical committees include:
Executive Committee: Automatically consists of the President, Vice President, and Secretary
Finance Committee: 3 members required
Personnel Committee: 3 members required
Physical Facilities/Transportation Committee: 3 members required
Student Programs Committee: 3 members required
Policies Committee: 3 members required - Shari M, Chair, Rick G., Vickie M.H.

Description:  The election administrator acts on behalf of the Board Secretary to ensure that all activities relating to an election are completed throughout the year. Typically, it is the Superintendent.

 

Description:  The superintendent recommends Pam Stermer.

Suggested motion: I move to designate Pam Stermer, the Chief Financial Officer, as the electronic transfer officer for the 2025 calendar year.

 

Description:  Superintendent recommends the following position titles be authorized to use credit/purchase/debit cards in the conduct of District business:

• Accounting Assistant
• Administrative Assistant to the Superintendent
• Assistant Superintendent 
• Athletic Director
• Athletic/Student Activities Clerk
• Business Manager
• Custodial/Grounds/Maintenance Staff
• Chief Financial Officer 
• Data Specialist
• Dean of Teaching & Learning
• Director of Buildings & Grounds
• Director of Curriculum 
• Director of Information Technology
• Director of Special Education
• Director of Transportation
• Director of Whole Child Services
• Maintenance Supervisor
• Media Specialist
• Network Administrator
• Principal
• Secretary
• Superintendent
• Teacher
• Technology Administrative Assistant 

Suggested motion: I move to approve the credit/purchase/debit card authorized users as presented.

Motion by       and supported by        to approve the credit/purchase/debit card authorized users as presented.

Ayes:
Nays:
Absent:

Motion carries (is defeated/invlaid)

Description:  The Foundation requests a Board Member be represented. The Liaison may attend monthly meetings and provide updates.

Suggested motion: I move to appoint the discussed board member as the MPEF liaison for the 2025 calendar year.

Motion by       and supported by       to appoint       as the MPEF liaison as presented for the 2025 calendar year.

Ayes:
Nays:
Absent:

Motion carries (is defeated/invalid)

Description:  The Van Buren County Association of School Boards has a member from each district.

Suggested motion: I move to appoint the discussed board member as the Mattawan representative to sit on the Van Buren County Association of School Boards of Directors for the 2025 calendar year.

Motion by       and supported by        to appoint        as the Mattawan representative to sit on the Van Buren County Association of School Boards of Directors for the 2025 calendar year.

Ayes:
Nays:
Absent:

Motion carries (is defeated/invalid)

Description:  DO I HEAR A MOTION to adjourn the organizational meeting?
Motion by           and supported by           to adjourn.
Meeting adjourned at           pm.