skip to main content
 

View Options:

Show Everything
Hide Everything

January 10, 2022 at 6:30 PM - Organizational and Regular Meeting

Agenda
1. CALL TO ORDER
Presenter:  Supt. Fleenor
Description:  This meeting is called to order at      pm by Superintendent Fleenor.
2. REORGANIZATION OF THE BOARD OF EDUCATION FOR THE 2022 YEAR
2.A. Oath of Office 
Description:  New appointed Board Member - Marika Hawes-Ruhrup to be sworn in. 

 
2.B. Election of Officers
Presenter:  President
Description:  Superintendent Fleenor will entertain nominations for the office of President.
Nominations are open from the floor. One of more candidates may be nominated for each position. Nominations do not need a second; however, they must have a motion to be closed. This motion will need support.

Motion by       and supported by        to close and elect        to the office of President.

This motion requires a roll call:
          Ford           Magrath           Miller           Noffsinger           Roethlisberger           Hawes-Ruhrup    Herzberg 

Motion carries (is defeated/invalid)

Chair of the meeting is turned over to the President

The President will entertain nominations for the office of Vice President.

Motion by       and supported by       to close and elect       to the office of Vice President.

Motion carries (is defeated/invalid)

The President will entertain nominations for the office of Secretary.

Motion by       and supported by       to close and elect       to the office of Secretary.

Motion carries (is defeated/invalid)

The President will entertain nominations for the office of Treasurer.

Motion by       and supported by       to close and elect       to the office of Treasurer.

Motion carries (is defeated/invalid)
2.C. Setting of Regular Meeting Dates
Presenter:  President
Description:  Specify the date, time, and location. Should consider a special date for the June meeting. Recommended date for the June meeting is Monday, June 28, 2021.
Suggested motion: I move to approve the 2022 regular board meeting dates as presented.

Motion by       and supported by       to approve the 2022 regular board meeting dates, time, and location as discussed.

Ayes:
Nays:
Absent:

Motion carries (is defeated/invalid)
Attachments: (1)
2.D. Designation of School Depositories
Presenter:  President
Description:  Pam Stermer will recommend School Depositories.

Suggested motion: The CFO is granted the authority to utilize 5/3, Chase Bank, Chemical Bank, Consumers Credit Union, Huntington Bank, Michigan Class Investment Pool, and PFM Financial as specified, and to execute any required documentation and/or resolutions related to this activity.

Motion by       and supported by       to approve the depository institutions as corrected.

Ayes:
Nays:
Absent:

Motion carries (is defeated/invalid)
2.E. Designation of School Legal Counsel
Presenter:  President
Description:  Pam Stermer will recommend legal counsel.

Suggested motion: I move to approve the firm of Varnum, LLP and Thrun Law Firm, PC as the District's legal counsel for the 2022 calendar year.

Motion by       and supported by       to approve the legal counsel recommended.

Ayes:
Nays:
Absent:

Motion carries (is defeated/invalid)
2.F. Designation of Auditor
Presenter:  President
Description:  Pam Stermer recommends Yeo & Yeo as the 2022 district auditor.

Suggested motion: I move to designate the firm of Yeo & Yeo to conduct the annual audit of district activity for the 2022 calendar year.

Motion by       and supported by       to approve the auditor recommended.

Aye:
Nay:
Absent:

Motion carries (is defeated/invalid)
2.G. Appointment of Standing Committees
Presenter:  President
Description:  The President is to appoint committee membership at this meeting or a subsequent meeting (February).
No motion required, the President makes the appointments or tables the item until the next meeting.

Typical committees include:
Executive Committee: Automatically consists of the President, Vice President, and Secretary
Finance Committee: 3 members required
Personnel Committee: 3 members required
Physical Facilities/Transportation Committee: 3 members required
Student Programs Committee: 3 members required
Policies Committee: 3 members required
Attachments: (1)
2.H. Appointment of Election Administrator for 2022
Presenter:  President
Description:  The election administrator acts on behalf of the Board Secretary to ensure that all activities relating to an election are completed throughout the year. Typically, it is the Superintendent.

Suggested motion: I move to appoint Mr. Randy Fleenor, Superintendent, as the election administrator for the 2022 calendar year.

Motion by       and supported by       to approve the election administrator as presented.

Ayes:
Nays:
Absent:

Motion carries (is defeated/invalid)
2.I. Appointment of Electronic Transfer Officer for 2022
Presenter:  President
Description:  Pam Stermer will recommend the electronic transfer officer.

Suggested motion: I move to designate Pam Stermer, CFO, as the electronic transfer officer for the 2022 calendar year.

Motion by       and supported by       to approve the electronic transfer officer as presented.

Ayes:
Nays:
Absent:

Motion carries (is defeated/invalid)
2.J. Approval of District Credit/Purchase/Debit Card Users
Presenter:  President
Description:  Pam Stermer, CFO, recommends the following position titles be authorized to use credit/purchase/debit cards in the conduct of District business:
  • Accounting Assistant
  • Assistant Superintendent 
  • Athletic Director
  • Athletic/Student Activities Clerk
  • Business Manager
  • CFO 
  • Custodial/Grounds/Maintenance Staff
  • Dean of Teaching & Learning
  • Department Cards
  • Director of Buildings & Grounds
  • Director of Information Technology
  • Director of Special Education 
  • Director of Whole Child Services 
  • Director of Transportation
  • Executive Assistant to the Superintendent
  • Maintenance Supervisor
  • IT Support Tech Staff
  • Media Specialist
  • Principal
  • Secretary
  • Superintendent
  • Teacher

Suggested motion: I move to approve the credit/purchase/debit card authorized users as presented.

Motion by       and supported by        to approve the credit/purchase/debit card authorized users as presented.

Ayes:
Nays:
Absent:

Motion carries (is defeated/invlaid)
2.K. Appointment of Board Liaison to the Mattawan Public Education Foundation
Presenter:  President
Description:  The Foundation requests a Board Member be represented. The Liaison may attend monthly meetings and provide updates.

Suggested motion: I move to appoint the discussed board member as the MPEF liaison for the 2022 calendar year.

Motion by       and supported by       to appoint       as the MPEF liaison as presented for the 2022 calendar year.

Ayes:
Nays:
Absent:

Motion carries (is defeated/invalid)
2.L. Appointment to the Van Buren County Association of School Boards
Presenter:  President
Description:  The Van Buren County Association of School Boards has a member from each district.

Suggested motion: I move to appoint the discussed board member as the Mattawan representative to sit on the Van Buren County Association of School Boards of Directors for the 2022 calendar year.

Motion by       and supported by        to appoint        as the Mattawan representative to sit on the Van Buren County Association of School Boards of Directors for the 2022 calendar year.

Ayes:
Nays:
Absent:

Motion carries (is defeated/invalid)
3. ADJOURNMENT OF ORGANIZATIONAL MEETING
Description:  DO I HEAR A MOTION to adjourn the organizational meeting?
Motion by           and supported by           to adjourn.
Meeting adjourned at           pm.
4. PUBLIC PARTICIPATION RULES
5. CALL TO ORDER
Description:  This meeting is called to order at           pm by           .
6. PLEDGE OF ALLEGIANCE
7. ADDITIONAL AGENDA ITEMS
Description:  Are there any items that should be added to the agenda at this time?
There being no additional items, we will move to the Consent Agenda.
OR Please note that the following items will be added to the agenda (list items):




8. PUBLIC COMMENT AGENDA ITEMS
Description:  (4 min. limit on comments)
Are there any public comments regarding the agenda items?
9. CONSENT AGENDA
Description:  (Enclosure for each item provided)
The following are offered as part of the Consent Agenda.  The motion noted will allow for the authorization of all listed items, without discussion, unless a member of the Board requests that any one of all be considered individually.
9.A. Secretary's Report - Approval of:
December 6, 2021 Disciplinary Meeting Minutes (Closed Session)
December 13, 2021 Regular Meeting Minutes 
9.B. Financials - November 2021 
Presenter:  Pam Stermer, CFO
Attachments: (1)
9.C. Consent Agenda Approval
Description:  Are there any additions or corrections to the Consent Agenda?

There being no changes (OR with the stated changes), DO I HEAR A MOTION regarding these
items?

Suggested motion: I move to approve the Consent Agenda items as received (or corrected).

Motion by XXX and supported by XXX to approve the Consent Agenda
items as received (OR corrected).

Ayes:
Nays:
Absent:


Motion carries (is defeated/invalid) 
10. PRESENTATIONS/REPORTS
10.A. Whole Child Presentation 
Presenter:  Kim Porco, Director of Whole Child Services
10.B. School Board Report
Presenter:  President
11. OLD BUSINESS
11.A. Strategic Planning Update
Presenter:  Supt. Fleenor
12. NEW BUSINESS
12.A. Budget Revision 
Presenter:  Pam Stermer, CFO
13. PUBLIC COMMENT NON AGENDA ITEMS
Description:  (Four minute individual limit)
Are there any visitors wishing to address the Board?
14. SUPERINTENDENT'S REPORT 
15. ADJOURNMENT
Description:  * Did the Board take a recess?  If yes, Recessed at _________ pm and reconvened at _________ pm.
* Did the Board enter into a work session?  If yes, was any action taken?
   Actions taken:






DO I HEAR A MOTION to adjourn the meeting?
Motion by           and supported by           to adjourn.
Meeting adjourned at           pm.

<< Back to the Public Page for Mattawan Consolidated School