January 11, 2021 at 6:30 PM - Organizational and Regular Meeting

Description:  This meeting is called to order at      pm by Superintendent Fleenor.

Description:  Oath of Office to incoming Board Member and re-elected Board Members:
New Board Member: Vickie Mabin Herzberg
Re-elected Board Members:  Mark Noffsinger and Ted Roethlisberger


 

Description:  Superintendent Fleenor will entertain nominations for the office of President.
Nominations are open from the floor. One of more candidates may be nominated for each position. Nominations do not need a second; however, they must have a motion to be closed. This motion will need support.

Motion by       and supported by        to close and elect        to the office of President.

This motion requires a roll call:
          Ford           Magrath           Miller           Noffsinger           Roethlisberger           Sylvester

Motion carries (is defeated/invalid)

Chair of the meeting is turned over to the President

The President will entertain nominations for the office of Vice President.

Motion by       and supported by       to close and elect       to the office of Vice President.

Motion carries (is defeated/invalid)

The President will entertain nominations for the office of Secretary.

Motion by       and supported by       to close and elect       to the office of Secretary.

Motion carries (is defeated/invalid)

The President will entertain nominations for the office of Treasurer.

Motion by       and supported by       to close and elect       to the office of Treasurer.

Motion carries (is defeated/invalid)

Description:  Specify the date, time, and location. Should consider a special date for the June meeting. Recommended date for the June meeting is Monday, June 28, 2021.
Suggested motion: I move to approve the 2021 regular board meeting dates as presented.

Motion by       and supported by       to approve the 2021 regular board meeting dates, time, and location as discussed.

Ayes:
Nays:
Absent:

Motion carries (is defeated/invalid)

Description:  Pam Stermer will recommend School Depositories.

Suggested motion: The Director of Finance is granted the authority to utilize 5/3, Chase, Chemical Bank, Consumers Credit Union, Huntington, Michigan Class Investment Pool, and PFM banks as specified, and to execute any required documentation and/or resolutions related to this activity.

Motion by       and supported by       to approve the depository institutions as corrected.

Ayes:
Nays:
Absent:

Motion carries (is defeated/invalid)

Description:  Pam Stermer will recommend legal counsel.

Suggested motion: I move to approve the firm of Varnum, LLP and Thrun Law Firm, PC as the District's legal counsel for the 2021 calendar year.

Motion by       and supported by       to approve the legal counsel recommended.

Ayes:
Nays:
Absent:

Motion carries (is defeated/invalid)

Description:  Pam Stermer recommends Yeo & Yeo as the 2020 district auditor.

Suggested motion: I move to designate the firm of Yeo & Yeo to conduct the annual audit of district activity for the 2020 calendar year.

Motion by       and supported by       to approve the auditor recommended.

Aye:
Nay:
Absent:

Motion carries (is defeated/invalid)

Description:  The President is to appoint committee membership at this meeting or a subsequent meeting (February).
No motion required, the President makes the appointments or tables the item until the next meeting.

Typical committees include:
Executive Committee: Automatically consists of the President, Vice President, and Secretary
Finance Committee: 3 members required
Personnel Committee: 3 members required
Physical Facilities/Transportation Committee: 3 members required
Student Programs Committee: 3 members required
Policies Committee: 3 members required

Description:  The election administrator acts on behalf of the Board Secretary to ensure that all activities relating to an election are completed throughout the year. Typically, it is the Superintendent.

Suggested motion: I move to appoint Mr. Randy Fleenor, Superintendent, as the election administrator for the 2021 calendar year.

Motion by       and supported by       to approve the election administrator as presented.

Ayes:
Nays:
Absent:

Motion carries (is defeated/invalid)

Description:  Pam Stermer will recommend the electronic transfer officer.

Suggested motion: I move to designate Pam Stermer, the Director of Finance, as the electronic transfer officer for the 2021 calendar year.

Motion by       and supported by       to approve the electronic transfer officer as presented.

Ayes:
Nays:
Absent:

Motion carries (is defeated/invalid)

Description:  Pam Stermer, Director of Finance, recommends the following position titles be authorized to use credit/purchase/debit cards in the conduct of District business:

• Accounting Assistant
• Accounting Supervisor
• Administrative Assistant to the Superintendent
• Assistant Superintendent 
• Athletic Director
• Athletic/Student Activities Clerk
• Auditorium Manager
• Custodial/Grounds/Maintenance Staff
• Data Specialist
• Dean of Teaching & Learning
• Director of Buildings & Grounds
• Director of Finance
• Director of Information Technology
• Director of Transportation
• Maintenance Supervisor
• IT Support Tech Staff
• Media Specialist
• Network Administrator
• Payroll Specialist
• Principal
• Secretary
• Special Education Supervisor
• Special Programs Assistant
• Superintendent
• Teacher

Suggested motion: I move to approve the credit/purchase/debit card authorized users as presented.

Motion by       and supported by        to approve the credit/purchase/debit card authorized users as presented.

Ayes:
Nays:
Absent:

Motion carries (is defeated/invlaid)

Description:  The Foundation requests a Board Member be represented. The Liaison may attend monthly meetings and provide updates.

Suggested motion: I move to appoint the discussed board member as the MPEF liaison for the 2021calendar year.

Motion by       and supported by       to appoint       as the MPEF liaison as presented for the 2021 calendar year.

Ayes:
Nays:
Absent:

Motion carries (is defeated/invalid)

Description:  The Van Buren County Association of School Boards has a member from each district.

Suggested motion: I move to appoint the discussed board member as the Mattawan representative to sit on the Van Buren County Association of School Boards of Directors for the 2021 calendar year.

Motion by       and supported by        to appoint        as the Mattawan representative to sit on the Van Buren County Association of School Boards of Directors for the 2021 calendar year.

Ayes:
Nays:
Absent:

Motion carries (is defeated/invalid)

Description:  DO I HEAR A MOTION to adjourn the organizational meeting?
Motion by           and supported by           to adjourn.
Meeting adjourned at           pm.

Description:  This meeting is called to order at           pm by           .

Description:  Are there any items that should be added to the agenda at this time?
There being no additional items, we will move to the Consent Agenda.
OR Please note that the following items will be added to the agenda (list items):


 

Description:  Is there any public comment on the Consent Agenda & Regular Agenda items?
If none, we will move on to Presentations/Reports.

Description:  (Enclosure for each item provided)
The following are offered as part of the Consent Agenda.  The motion noted will allow for the authorization of all listed items, without discussion, unless a member of the Board requests that any one of all be considered individually.

Description:  New Hires:

Stephanie Engel - HS ELA
Riley Lentz - MS Social Studies
Jennifer Roethlisberger - HS Math
Andrea Moss - HS Chemistry

Description:  Are there any additions or corrections to the Consent Agenda?

There being no changes (OR with the stated changes), DO I HEAR A MOTION regarding these items?

Suggested motion: I move to approve the Consent Agenda items as received (or corrected).

Motion by XXX and supported by XXX to approve the Consent Agenda
items as received (OR corrected).

Ayes:
Nays:
Absent:

Motion carries (is defeated/invalid) 

Description:  Monthly plan update.

Description:  Request to increase the daily rate for substitute teachers in order to stay competitive and ensure participation. This requires board approval.

Description:  Adjustment to board room equipment needed to outfit the board room with the ability to live-stream meetings and have adequate sound and presentation capabilities.

Description:  The Consolidated Appropriations Act, 2021, Pub. L. No. 116-260, signed into law on December 27, 2020, contains the COVID-related Tax Relief Act of 2020 (Tax Relief Act) that allows employers the option of extending the paid leave provisions of the Families First Coronavirus Response Act (FFCRA) through March 31, 2021.

The Tax Relief Act does not contain language extending the mandatory leave provisions of the FFCRA. According to Section 286(a)-(b) of the Tax Relief Act, employers may elect to voluntarily permit employees to use any unused FFCRA leave through March 31, 2021, and qualifying private sector employers may claim a corresponding payroll tax credit. The mandate for employers to provide the leave ended on December 31, 2020. In other words, the Tax Relief Act does not require school districts to provide mandatory paid sick leave under EPSLA and the EFMLEA in 2021.

We feel it is needed and appropriate to continue this support for our staff and have budgeted for this.

 

Description:  (Four minute individual limit)
Are there any visitors wishing to address the Board?

Description:  * Did the Board take a recess?  If yes, Recessed at _________ pm and reconvened at _________ pm.
* Did the Board enter into a work session?  If yes, was any action taken?
   Actions taken:





DO I HEAR A MOTION to adjourn the meeting?
Motion by           and supported by           to adjourn.
Meeting adjourned at           pm.