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November 11, 2019 at 6:30 PM - Regular Meeting

Agenda
1. PUBLIC PARTICIPATION RULES
Attachments: (1)
2. CALL TO ORDER
Description:  This meeting is called to order at           pm by           .
3. PLEDGE OF ALLEGIANCE
4. ADDITIONAL AGENDA ITEMS
Description:  Are there any items that should be added to the agenda at this time?
There being no additional items, we will move to the Consent Agenda.
OR Please note that the following items will be added to the agenda (list items):




5. PUBLIC COMMENT ON CONSENT AGENDA & REGULAR AGENDA ITEMS
Description:  Is there any public comment on the Consent Agenda & Regular Agenda items?
If none, we will move on to Presentations/Reports.
6. CONSENT AGENDA
Description:  (Enclosure for each item provided)
The following are offered as part of the Consent Agenda.  The motion noted will allow for the authorization of all listed items, without discussion, unless a member of the Board requests that any one of all be considered individually.
6.A. Secretary's Report
6.A.1. October Minutes
6.B. Financials
Presenter:  Pam Stermer, Director of Finance
6.B.1. September 2019
6.C. Consent Agenda Approval
Description:  Are there any additions or corrections to the Consent Agenda?

There being no changes (OR with the stated changes), DO I HEAR A MOTION regarding these
items?

Suggested motion: I move to approve the Consent Agenda items as received (or corrected).

Motion by XXX and supported by XXX to approve the Consent Agenda
items as received (OR corrected).

Ayes:
Nays:
Absent:


Motion carries (is defeated/invalid) 
7. PRESENTATIONS/REPORTS
7.A. 2018 - 2019 Audited Financial Statement Results
Presenter:  Carol Patridge, Managing Principal
Description:  Yeo & Yeo will present an overview of the 2018 - 2019 Annual Financial Statement Audit.
7.B. Assistant Superintendent Presentation
Presenter:  Christina Hinds, Assistant Superintendent of Student Services
7.C. Superintendent's Report
Presenter:  Dr. Robin Buchler, Superintendent
7.D. 2018 Bond Update
Presenter:  Dr. Robin Buchler, Superintendent
7.E. School Board Report
8. OLD BUSINESS
9. NEW BUSINESS
9.A. AVB Bids
Description:  Derek to present ECEC bids to board.
9.B. VBISD Special Education Millage
Presenter:  Jeff Mills, VBISD Superintendent
Description:  The Van Buren Intermediate School District is requesting the board's support for their five year special education millage.

Suggested motion: I move to approve the Van Buren Intermediate School District's special education millage resolution as presented (or corrected).

Motion by XXX and supported by XXX to approve the Van Buren Intermediate School District's special education millage resolution as presented (OR corrected).

Ayes:
Nays:
Absent:

Motion carries (is defeated/invalid) 
9.C. First Reading of Board Bylaws/Policies
Presenter:  Dr. Robin Buchler, Superintendent
9.C.1. Vol. 34, No. 1
Description:  The following policies from Vol. 34, No. 1 were distributed via BoardBook on November 07, 2019 and are being presented for a first reading:

Policy 1420      - SCHOOL ADMINISTRATOR EVALUATION
Policy 1615      - USE OF TOBACCO BY ADMINISTRATORS
Policy 2265      - CHILD CARE CENTER STAFF AND VOLUNTEERS
Policy 2410      - PROHIBITION OF REFERRAL OR ASSISTANCE
Policy 2414      - REPRODUCTIVE HEALTH AND FAMILY PLANNING
Policy 2418      - SEX EDUCATION
Policy 2628      - STATE AID INCENTIVES
Policy 3210      - STAFF ETHICS
Policy 3215      - USE OF TOBACCO BY PROFESSIONAL STAFF
Policy 3220      - PROFESSIONAL STAFF EVALUATION
Policy 4215      - USE OF TOBACCO BY SUPPORT STAFF
Policy 5230      - LATE ARRIVAL AND EARLY DISMISSAL
Policy 5330.02 - OPIOID ANTAGONISTS
Policy 5512      - USE OF TOBACCO BY STUDENTS
Policy 6880      - SYSTEM OF ACCOUNTING
Policy 7330      - DISPOSITION OF REAL PROPERTY
Policy 7434      - USE OF TOBACCO ON DISTRICT PREMISES
Policy 7440.03 - SMALL UNMANNED AIRCRAFT SYSTEMS
Policy 8400      - SCHOOL SAFETY INFORMATION
Policy 8462      - STUDENT ABUSE AND NEGLECT
9.C.2. Policy First Reading Vote
Description:  The Policy Committee was provided the documents via BoardBook on November 07, 2019.

DO I HEAR A MOTION:
Suggested motion: I move to approve Board Policies from Vol. 34, No. 1 for first reading.
Motion by           and supported by           .
Ayes:
Nays:
Absent:
Motion carries (is defeated/invalid)
9.D. Set Reorganization Meeting and January Regular Board Meeting
Description:  It is necessary to establish the date and time of the January Reorganization Meeting and the Regular Board Meeting.

Suggestion:
January Reorganization Meeting - Monday, January 13, 2019 at 6:00pm
January Regular Board Meeting - Monday, January 13, 2019 at 6:30 pm

DO I HEAR A MOTION...
Suggested motion:
I move to set the January Reorganization Meeting and Regular Board Meeting time and date as presented.

Motion by       and supported by       to set the January Reorganization Meeting and Regular Board Meeting time and date as presented.

Ayes:
Nays:
Absent:


Motion carries (is defeated/invalid)
10. VISITORS ADDRESSING THE BOARD
Description:  (Four minute individual limit)
Are there any visitors wishing to address the Board?
11. ANNOUNCEMENTS, INFORMATION, IMPORTANT DATES
Description:  Nov 15 -- 1/2 Day, All Students
Nov 20 -- 6th Grade Activity Night
Nov 21 -- Conferences (see bldg. calendars for times)
Nov 25 -- 1/2 Day, All Students
    Conferences (see bldg. calendars for times)
Nov 26 -- 1/2 Day, All Students
    Conferences (see bldg. calendars for times)
Nov 27 -- No School
Nov 28 - Dec 01 -- No School
   Thanksgiving Recess
Dec 04 -- 7th Grade Activity Night
Dec 09 -- LES Board Presentation
Dec 16 -- 8th Grade Activity Night
Dec 21 - Jan 05 -- Winter Recess
Jan 13 -- MS Board Presentation
Jan 15 -- 1/2 day, MS/HS Only
Jan 16 -- 1/2 Day, MS/HS Only
Jan 17 -- 1/2 Day, MS/HS Only
Jan 20 -- 1/2 Day, All Students
Feb 07 -- Snowcoming
Feb 10 -- HS Board Presentation
Feb 14 -- 1st Annual Day of Giving
-- 1/2 Day, All Students
Feb 17 -- No School
Mar 09 -- EES Board Presentation
Mar 20 -- 1/2 Day, All Students
Mar 26 -- Conferences (see bldg. calendars for times)
Mar 30 -- Conferences (see bldg. calendars for times)
Mar 31 -- 1/2 Day, All Students
-- Conferences (see bldg. calendars for times)
Apr 01 -- 1/2 Day, All Students
-- Conferences (see bldg. calendars for times)
Apr 02 -- No School
Apr 03 - Apr 12 -- No School, Spring Recess
Apr 13 -- Athletic Board Presentation
Apr 18 -- Prom
May 09 -- Band @ Tulip Time Parade
May 11 -- Student Celebration
May 25 -- No School, Memorial Day
May 26 -- Senior Breakfast, Assembly, & Grad Practice
May 27 -- Commencement
   7:00pm, WMU Miller Auditorium
Jun 08 -- 1/2 Day, MS/HS Only
Jun 09 -- 1/2 Day, MS/HS Only
Jun 10 -- 1/2 Day, All Students, Last Day of School
Jun 29 -- Superintendent Board Presentation
12. ADJOURNMENT
Description:  * Did the Board take a recess?  If yes, Recessed at _________ pm and reconvened at _________ pm.
* Did the Board enter into a work session?  If yes, was any action taken?
   Actions taken:






DO I HEAR A MOTION to adjourn the meeting?
Motion by           and supported by           to adjourn.
Meeting adjourned at           pm.
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