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January 14, 2019 at 6:00 PM - Reorganization Meeting

Agenda
1. CALL TO ORDER
Description:  This meeting is called to order at      pm by Superintendent Buchler.
2. REORGANIZATION OF THE BOARD OF EDUCATION FOR THE 2018 YEAR
2.A. Election of Officers
Description:  Superintendent Buchler will entertain nominations for the office of President.
Nominations are open from the floor. One of more candidates may be nominated for each position. Nominations do not need a second; however, they must have a motion to be closed. This motion will need support.

Motion by       and supported by        to close and elect        to the office of President.

This motion requires a roll call:
Ford           Koenig           Magrath           Miller           Noffsinger           Roethlisberger           Sylvester
Motion carries (is defeated)

Chair of the meeting is turned over to the President

The President will entertain nominations for the office of Vice President.

Motion by       and supported by       to close and elect       to the office of Vice President.
Motion carries (is defeated)

The President will entertain nominations for the office of Secretary.

Motion by       and supported by       to close and elect       to the office of Secretary.
Motion carries (is defeated)

The President will entertain nominations for the office of Treasurer.

Motion by       and supported by       to close and elect       to the office of Treasurer.
Motion carries (is defeated)
2.B. Setting of Regular Meeting Dates
Description:  Specify the date, time, and location. Should consider a special date for the June meeting. Recommended date for the June meeting is Monday, June 24, 2019.

Suggested motion: I move to approve the 2019 regular board meeting dates set for the second (2nd) Monday each month at 6:30pm in the Central Administration Building, Room #41 as the day, time, and location of regular board meetings with special board meetings called as needed and posted on the official posting place outside the south entrance of the Center Building. The June meeting will be set for Monday, June 24, 2018 at 6:30pm in the Central Administration Building, Room #41.

Motion by       and supported by       to approve the 2019 regular board meeting dates, time, and location as discussed.

Ayes:
Nays:
Absent:

Motion carries (is defeated)
2.C. Designation of School Depositories
Description:  Pam Stermer will recommend School Depositories.

Suggested motion: The Director of Finance is granted the authority to utilize 5/3, Chase, Consumers Credit Union, Huntington, and PFM banks as specified, and to execute any required documentation and/or resolutions related to this activity.

Motion by       and supported by       to approve the depository institutions as corrected.

Ayes:
Nays:
Absent:
Motion carries (is defeated)
2.D. Designation of School Legal Counsel
Description:  Pam Stermer will recommend legal counsel.

Suggested motion: I move to approve the firm of Varnum, LLP and Thrun Law Firm, PC as the District's legal counsel for the 2019 calendar year.

Motion by       and supported by       to approve the legal counsel recommended.

Ayes:
Nays:
Absent:
Motion carries (is defeated)
2.E. Designation of Auditor
Description:  Pam Stermer will recommend auditor.
2.F. Appointment of Standing Committees
Description:  The President is to appoint committee membership at this meeting or a subsequent meeting (February).
No motion required, the President makes the appointments or tables the item until the next meeting.

Typical committees include:
Executive Committee: Automatically consists of the President, Vice President, and Secretary
Finance Committee: 3 members required
Personnel Committee: 3 members required
Physical Facilities/Transportation Committee: 3 members required
Student Programs Committee: 3 members required
Policies Committee: 3 members required
2.G. Appointment of Election Administrator for 2019
Description:  The election administrator acts on behalf of the Board Secretary to ensure that all activities relating to an election are completed throughout the year. Typically, it is the Superintendent.

Suggested motion: I move to appoint Dr. Robin Buchler, Superintendent, as the election administrator for the 2019 calendar year.

Motion by       and supported by       to approve the election administrator as presented.

Ayes:
Nays:
Absent:
Motion carries (is defeated)
2.H. Appointment of Electronic Transfer Officer for 2019
Description:  Pam Stermer will recommend the electronic transfer officer.

Suggested motion: I move to designate Pam Stermer, the Director of Finance, as the electronic transfer officer for the 2019 calendar year.

Motion by       and supported by       to approve the electronic transfer officer as presented.

Ayes:
Nays:
Absent:
Motion carries (is defeated)
2.I. Approval of District Credit/Purchase/Debit Card Users
Presenter:  Pam Stermer, Director of Finance
Description:  Pam Stermer, Director of Finance, recommends the following position titles be authorized to use credit/purchase/debit cards in the conduct of District business:
  • Accounting Assistant
  • Accounting Supervisor
  • Administrative Assistant to the Superintendent
  • Assistant Superintendent of Student Services
  • Athletic Director
  • Athletic/Student Activities Clerk
  • Auditorium Manager
  • Custodial/Grounds/Maintenance Staff
  • Data Specialist
  • Dean of Teaching & Learning
  • Director of Buildings & Grounds
  • Director of Finance
  • Director of Human Resources
  • Director of Information Technology
  • Director of Transportation
  • Maintenance Supervisor
  • Guidance Clerk
  • Human Resources Assistant
  • Instructional Support Specialist
  • IT Support Tech Staff
  • Mechanic
  • Media Specialist
  • Network Administrator
  • Payroll Specialist
  • Principal
  • Secretary
  • Special Education Supervisor
  • Special Programs Staff
  • Superintendent
  • Teacher

Suggested motion: I move to approve the credit/purchase/debit card authorized users as presented.

Motion by       and supported by        to approve the credit/purchase/debit card authorized users as presented.

Ayes:
Nays:
Absent:
Motion carries (is defeated)
2.J. Appointment of Board Liaison to the Mattawan Public Education Foundation
Description:  The Foundation requests a Board Member be represented. The Liaison may attend monthly meetings and provide updates.

Suggested motion: I move to appoint the discussed board member as the MPEF liaison for the 2019 calendar year.

Motion by       and supported by       to appoint       as the MPEF liaison as presented for the 2019 calendar year.

Ayes:
Nays:
Absent:
Motion carries (is defeated)
2.K. Appointment to the Van Buren County Association of School Boards
Description:  The Van Buren County Association of School Boards has a member from each district.

Suggested motion: I move to appoint the discussed board member as the Mattawan representative to sit on the Van Buren County Association of School Boards of Directors for the 2019 calendar year.

Motion by       and supported by        to appoint        as the Mattawan representative to sit on the Van Buren County Association of School Boards of Directors for the 2019 calendar year.

Ayes:
Nays:
Absent:
Motion carries (is defeated)
3. ADJOURNMENT
Description:  DO I HEAR A MOTION to adjourn the meeting?
Motion by           and supported by           to adjourn.
Meeting adjourned at           pm.
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