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January 14, 2019 at 6:30 PM - Regular Meeting

Agenda
1. PUBLIC PARTICIPATION RULES
2. CALL TO ORDER
Description:  This meeting is called to order at           pm by           .
3. PLEDGE OF ALLEGIANCE
4. ADDITIONAL AGENDA ITEMS
Description:  Are there any items that should be added to the agenda at this time?
There being no additional items, we will move to the Consent Agenda.
OR Please note that the following items will be added to the agenda (list items):




5. PUBLIC COMMENT ON CONSENT AGENDA & REGULAR AGENDA ITEMS
Description:  Is there any public comment on the Consent Agenda & Regular Agenda items?
Hearing none, we will move on to Consent Agenda and Presentation/Reports.
6. CONSENT AGENDA
Description:  (Enclosure for each item provided)
The following are offered as part of the Consent Agenda.  The motion noted will allow for the authorization of all listed items, without discussion, unless a member of the Board requests that any one of all be considered individually.
6.A. Secretary's Report
6.B. Financials
Presenter:  Pam Stermer, Director of Finance
6.B.1. November 2018
6.C. Personnel
Presenter:  Lourdes Puzevic - Director of Human Resources
6.C.1. Resignations
6.C.1.a. Miranda Frisbie
Description:  EES - Kindergarten Teacher
6.D. Personnel Report
Presenter:  Lourdes Puzevic - Director of Human Resources
Description:  *Informational Only - Not an Action Item
6.E. Consent Agenda Approval
Description:  Are there any additions or corrections to the Consent Agenda?

There being no changes (OR with the stated changes), DO I HEAR A MOTION regarding these
items?

Suggested motion: I move to approve the Consent Agenda items as received (or corrected).

Motion by ___________ and supported by _______________ to approve the Consent Agenda
items as received (OR corrected).

Ayes:
Nays:
Absent:


Motion carries (is defeated) 
7. PRESENTATIONS/REPORTS
7.A. Middle School Presentation
7.B. Superintendent's Report
Presenter:  Dr. Robin Buchler, Superintendent
7.C. School Board Report
7.D. Construction Update
Presenter:  Russ Young, Director of Buildings & Grounds
7.E. School Board Recognition
8. OLD BUSINESS
8.A. Second Reading of Board Bylaws/Policies
Presenter:  Dr. Robin Buchler, Superintendent
8.A.1. Vol. 33, No. 1
Description:  The following policies from Vol. 33, No. 1 were distributed via BoardBook on December 05, 2018 and are being presented for a second reading:

Policy 0100      - Definitions
Policy 0122      - Board Powers
Policy 0131.1   - Bylaws and Policies
Policy 0132.2   - Bylaw Administrative Guidelines
Policy 0142.7   - Bylaw Orientation
Policy 0143.1   - Bylaw Public Expression of Board Members
Policy 0144.3   - Bylaw Conflict of Interest
Policy 165.6     - Bylaw Cancellation (NEW)
Policy 0166      - Bylaw Agenda
Policy 0167.1   - Bylaw Voting
Policy 0167.2   - Bylaw Closed Session
Policy 0167.3   - Bylaw Public Participation at Board Meetings
Policy 0167.6   - Bylaw Use of Social Media (NEW)
Policy 1422      - Nondiscrimination and Equal Employment Opportunity
Policy 1662      - Anti-Harassment
Policy 2112      - Parent and Family Engagement
Policy 2260      - Nondiscrimination and Access to Equal Educational Opportunity
Policy 2261      - Title I Services
Policy 2261.01 - Parent and Family Member Participation in Title I Programs
Policy 2261.03 - District and School Report Card (NEW)
Policy 2271      - Postsecondary (Dual) Enrollment Option Program
Policy 2700      - P.A. 25 Annual Report
Policy 3120      - Employment of Professional Staff
Policy 3120.04 - Employment of Substitutes
Policy 3122      - Nondiscrimination and Equal Employment Opportunity
Policy 3130      - Assignment and Transfer
Policy 3362      - Anti-Harassment
Policy 4122      - Nondiscrimination and Equal Employment Opportunity
Policy 4162      - Controlled Substance and Alcohol Policy for Commercial Motor Vehicle (CMV) Drivers               and Other Employees who Perform Safety Sensitive Functions
Policy 4362      - Anti-Harassment
Policy 5330      - Use of Medications
Policy 5460      - Graduation Requirements
Policy 5517      - Anti-Harassment
Policy 5517.02 - Sexual Violence
Policy 5540      - Interrogation of Students
Policy 5610      - Emergency Removal, Suspension, and Expulsion of Students
Policy 5610.01 - Expulsion/Suspensions - Required by Statute (DELETE)
Policy 5611      - Due Process Rights
Policy 5630.01 - Student Seclusion and Restraint
Policy 6325      - Procurement - Federal Grants/Funds
Policy 6350      - Prevailing Wage Coordinator (DELETE)
Policy 8210      - School Calendar
8.A.2. Policy Second Reading Vote
Description:  The Policy Committee was provided the documents via BoardBook on December 05, 2018.

DO I HEAR A MOTION:
Suggested motion: I move to approve Board Policies from Vol. 33, No. 1 for second reading.
Motion by           and supported by           .
Ayes:
Nays:
Absent:
Motion carries (is defeated)
9. NEW BUSINESS
9.A. Architect Contract
Presenter:  Pam Stermer, Director of Finance
Description:  The Architect contract between TowerPinkster and Mattawan Consolidated School is being recommended for approval.

Representatives from TowerPinkster are:
   -  Shawn Parshall, Project Director/Design Architect
   -  Tom Kloosterman, Project Manager


Suggested motion: I move to approve the Architect contract between TowerPinkster and Mattawan Consolidated School as presented.

Motion by     and supported by     .

This item requires a roll call vote:
Ford       Koenig       Magrath       Miller       Noffsinger       Roethlisberger       Sylvester


Ayes:
Nays:
Absent:

Motion carries (is defeated)
9.B. Construction Management Contract
Presenter:  Pam Stermer, Director of Finance
Description:  The Construction Management (CM) contract between AVB and Mattawan Consolidated School is being recommended for approval.

Representatives from AVB are:
   -  Greg Dobson, Principal
   -  Jack Michael, Project Executive
   -  Derek Mathieu, Project Manager
   -  Ryan Vliestra, Superintendent


Suggested motion: I move to approve the Construction Management contract between AVB and Mattawan Consolidated School as presented.

Motion by     and supported by     .

This item requires a roll call vote:
Ford       Koenig       Magrath       Miller       Noffsinger       Roethlisberger       Sylvester


Ayes:
Nays:
Absent:

Motion carries (is defeated)
9.C. Van Buren Middle College Program
Presenter:  Robin Buchler, Superintendent / Tim Eastman, HS Prinicpal
Description:  Administration is requesting approval from the board to adopt the Van Buren Middle College (VBMC) five-year model.

Suggested motion: I move to approve the Van Buren Middle College agreement as presented.

Motion by       and supported by       to approve the Van Buren Middle College agreement as presented.

Ayes:
Nays:
Absent:
Motion carries (is defeated)
9.D. Proposed Regional Enhancement Millage
Presenter:  Robin Buchler, Superintendent
Description:  Administration is requesting the board approve to proceed with placing the Van Buren ISD regional enhancement millage before voters on May 07, 2019.

Suggested motion:
I move to approve the Van Buren ISD regional enhancement millage as presented.

Motion by     and supported by     .

This item requires a roll call vote:
Ford       Koenig       Magrath       Miller       Noffsinger       Roethlisberger       Sylvester

Ayes:
Nays:
Absent:

Motion carries (is defeated)
10. VISITORS ADDRESSING THE BOARD
Description:  (Four minute individual limit)
Are there any visitors wishing to address the Board?
11. ANNOUNCEMENTS, INFORMATION, IMPORTANT DATES
Description:  Jan. 11-12             -- HS Talent Show
                                 HS Auditorium, 7:00 PM
Jan. 16-18             -- Half Day, MS/HS Only
Jan. 21                  -- No School
Feb. 11                  --  EES Board Presentation
Mar. 11                  --  LES Board Presentation
Apr. 08                  --  HS Board Presentation
May 07               -- ISD Enhancement Vote
May 13                  --  Student Celebrations
12. ADJOURNMENT
Description:  * Did the Board take a recess?  If yes, Recessed at _________ pm and reconvened at _________ pm.
* Did the Board enter into a work session?  If yes, was any action taken?
   Actions taken:






DO I HEAR A MOTION to adjourn the meeting?
Motion by           and supported by           to adjourn.
Meeting adjourned at           pm.
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