October 15, 2026 at 4:00 PM - Regular Board Meeting
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1. Call to Order
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1.A. Adoption of the Agenda, as submitted (For Possible Action) (Public Comment will be taken prior to any action)
Description:
Please Note: The Board reserves the right to (1) take items in a different order, (2) combine two or more Agenda items for consideration, and (3) to remove an item from the Agenda or delay discussion relating to an item on the Agenda at any time, in order to accomplish the business on the Agenda in the most efficient manner.
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1.B. Pledge of Allegiance
Description:
DHS JROTC will be presenting colors and leading the pledge.
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2. Public Comment (For Discussion Only)
Description:
Comments will be accepted in person, or through virtual participation via email; suptoffice@dcsd.k12.nv.us no later than 12:30 p.m. the day of the meeting. Email for public comment must include the submitting party’s full name. Email for public comment will be posted as a supplemental document and copies will be provided to the board members. The names of those who have provided virtual public comment will be read during public comment and the emails will be included in the record, but the virtual public comment will not be read during the meeting. Comments may be made by members of the public on any matter within the authority of this Board. Please note that public comment will be taken on items marked "for possible action" before action is taken on such items, and members of the public are encouraged to comment on such items at the time they are being considered. Although members of the Board may respond to questions and discuss issues raised during public comment, no action may be taken on such a matter until the matter is placed on an agenda for action at a meeting of the Board. In making public comment, speakers are asked to come to the table or podium, sign in, speak into the microphone, and identify themselves for the record. Commenters are instructed to limit their comments to no more than three (3) minutes, and not simply repeat comments made by others.
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3. Consent Items (For Possible Action)
Description:
Information concerning the following consent items has been forwarded to each Board Member for study prior to this meeting. Unless a Trustee or individual organization interested in one or more consent items has any questions concerning a particular item, the items are approved at one time by the Board of Trustees. The Board President may defer action on such a particular matter or matters at his or her discretion, and may choose to place the same at the end of the regular agenda for separate consideration.
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3.A. Minutes of the Regular Board Meeting of September 17, 2026.
Description:
Attached are Minutes of the Regular Board Meeting of September 17, 2026, for review and approval.
Attachments:
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3.B. Accounts Payable Special and Regular Run Vouchers
Description:
A complete list of payments contained in Accounts Payable Special Vouchers numbers 2724, 2725, 2726, 2726, 2727, 2728, 2729, and Regular Run Voucher numbers 2730, 2731, and 2732 are attached. Vouchers have been prepared in accordance to state law and copies of the Vouchers are available for review by the public at the Superintendent's office prior to the meeting.
Attachments:
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3.C. Budget Voucher Adjustments
Description:
A complete list of budget adjustments made by the Director of Business Services during the recent course of business is provided for review and approval by the Board of Trustees as required by NRS 354.598005.
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3.D. Required Submission - Department of Taxation
Description:
On May 19, 2026, the Nevada Department of Taxation placed Douglas County School District on "Fiscal Watch". Under Nevada law, Fiscal Watch is defined as the monitoring of a local government by the Department of Taxation after the Department determines certain financial risk conditions exist. After an agency is placed on Fiscal Watch, the
Department of Taxation and the Committee on Local Government Finance (CLGF) increase their oversight of the organization. At this time, the following items are required to be submitted by the District to the Department on an ongoing basis, along with proof of submission to this Board and their approval and acceptance of the items.
Attachments:
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3.E. Personnel Report No. 26-10
Description:
Listed on the Personnel Report No. 26-10 are personnel actions presented for consideration by the Board of Trustees. Salaries for individuals employed will be determined in accordance with salary regulations of the District.
Attachments:
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3.F. AB 168 Annual Progressive Discipline Plan
Description:
DCSD Assistant Director of Educational Services, Leslie Peters, has provided the Progressive Discipline Plan for the Board's annual review and approval.
Attachments:
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3.G. Annual Northwest Regional Professional Development Program (NWRPDP) Report
Description:
The Board is presented with the annual NWRPDP report on professional development support for approval.
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3.H. Approval of English Language Development Program Manual
Description:
The DCSD K-12 English Language Development Program Manual provides explanation and guidance for administrators, staff, and parents for the EL program in Douglas County Schools. The manual outlines how students are identified and what instruction, support, assessment, and monitoring look like for the EL students.
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3.I. District Performance Plan (DPP)
Description:
The Board is presented with the required annual District Performance Plan. DCSD has goals focused on K-3 reading, 4-8 math, MTSS fidelity, College and Career Readiness diplomas, Chronic Absenteeism, Emotional Safety of students, and language acquisition progress of English Learners.
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3.J. School Performance Plans (SPP)
Description:
Each school site has provided a performance plan for review.
Attachments:
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3.K. Board Policy 546 - Personal Technology and Communication Devices (2nd Reading)
Description:
The Board will review and discuss proposed revisions to Board Policy 546 - Personal Technology and Communication Devices, which is governed under Students. The Board may provide direction to staff, request additional information, or take formal action to approve, modify, or deny the proposed revisions.
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3.L. Board Policy 603 - Budget Preparation, Fund Balances, and Reserves (2nd Reading)
Description:
The Board will review previously presented BP 603, which governs finances. The Board may provide direction to staff, request additional information, or take formal action to approve, modify, or deny the proposed revisions.
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4. Closed Session (For Discussion Only)
Description:
The Board will recess to closed session in order to discuss matters with its management representatives pursuant to NRS 288.220(4). No action will be taken during closed session.
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5. Elementary Schools' School Performance Plan Presentations (For Discussion Only)
Description:
The Principal of each school site will present their School Performance Plan to the Board.
Attachments:
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6. Gifted and Talented (GT) Overview and Presentation (Information Only)
Presenter:
Presenter: Judith Lombard Currier
Description:
This item provides the Board with an informational overview of the district's Gifted and Talented Program. The presentation will highlight key program components, instructional goals, and the specific services provided to eligible students.
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7. Academic Achievement Data (For Discussion Only)
Presenter:
Presenter: Ashley Mitchell, Assistant Director of AGPM
Description:
The Board is presented with the 2025-26 achievement data.
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8. Sanctioning of Boys Lacrosse at designated DCSD school (For Discussion and Possible Action)
Presenter:
Presenter: Terri Willoughby, CFO, and Frankie Alvarado, Superintendent
Description:
This agenda item brings forward the proposal to officially sanction Boys Lacrosse at designated high schools within the Douglas County School District (DCSD). Following the Nevada Interscholastic Activities Association (NIAA) decision to recognize lacrosse as a spring varsity sport starting in the 2026-2027 school year, the Board will review the operational and financial requirements for local implementation. Discussion will center on necessary resource allocation, including facility access, uniform funding, coaching stipends, and transportation needs for the programs. Finally, the Board may take action to approve, modify, or delay the transition of these programs from club status into fully school-sponsored athletics.
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9. Sanctioning of Girls Lacrosse at designated DCSD school (For Discussion and Possible Action)
Presenter:
Presenter: Terri Willoughby, CFO, and Frankie Alvarado, Superintendent
Description:
This agenda item brings forward the proposal to officially sanction Girls Lacrosse at designated high schools within the Douglas County School District (DCSD). Following the Nevada Interscholastic Activities Association (NIAA) decision to recognize lacrosse as a spring varsity sport starting in the 2026-2027 school year, the Board will review the operational and financial requirements for local implementation. Discussion will center on necessary resource allocation, including facility access, uniform funding, coaching stipends, and transportation needs for the programs. Finally, the Board may take action to approve, modify, or delay the transition of these programs from club status into fully school-sponsored athletics.
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10. Monthly Financial Close and Reporting (For Discussion Only)
Presenter:
Presenter: Terri Willoughby, CFO
Description:
The Board is presented with a continued commitment to sound fiscal stewardship and transparent financial reporting. The Business Services Department is implementing a structured monthly close process that will establish consistent procedures for recording financial transactions, reconciling accounts, reviewing financial activity, and producing management reports.
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11. Preliminary FY 2026-27 General Fund Forecast and Potential Budget Adjustments (For Discussion and Possible Action)
Presenter:
Presenter: Terri Willoughby, CFO
Description:
Presentation and discussion of revised FY 2026-27 General Fund revenue and expenditure projections, estimated savings, and the projected fund balance deficit. The Board will consider direction to staff on additional corrective actions and potential budget amendments or augmentation, subject to available resources and statutory requirements.
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12. Introduction of the First Quarter Cash Report (For Discussion and Possible Action)
Presenter:
Presenter: Terri Willoughby, CFO
Description:
Presentation and possible action to receive and accept the District’s First Quarter Cash Report for July-September 2026, including cash balances by fund, liquidity concerns, and reconciliation status.
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13. NEW Board Policy #622 - Position Authorization and Budget Control (1st Reading) (For Discussion Only)
Presenter:
Presenter: Terri Willoughby
Description:
The Board is presented with a new policy and related administrative regulations managed under finances for review and possible modification.
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14. NEW Board Policy #623 - Health Fund Reserves Funding and Recovery (1st Reading) (For Discussion Only)
Presenter:
Presenter: Terri Willoughby
Description:
The Board is presented with a new policy and related administrative regulations managed under finances for review and possible modification.
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15. NEW Board Policy #624 - Cash Management and Interfund Financing (1st Reading) (For Discussion Only)
Presenter:
Presenter: Terri Willoughby, CFO
Description:
The Board is presented with a new policy and related administrative regulations managed under finances for review and possible modification.
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16. DCSD Self-Insured Health Insurance Plan - Proposed Benefit Revisions for Plan Year 2027 (For Discussion Only)
Presenter:
Presenter: Jeannie Dwyer, Executive Director of Human Resources
Description:
Member(s) of the DCSD Health Advisory Committee will present proposed revisions to the district's Self-Insured Health Insurance Plan to the Board. The Board will discuss the proposed benefit changes for the 2027 plan year.
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17. Acceptance of Leave of Absence from Erinn Miller (For Discussion and Possible Action)
Presenter:
Presenter: Frankie Alvarado, Superintendent
Description:
Review and possible action to formally accept the requested leave of absence from Trustee Erinn Miller. Approval of this item will officially acknowledge the request for the Board's administrative record.
Attachments:
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18. Temporary Board Officer Assignment of Legislative Repsersentative Officer to Replace Erinn Miller (For Discussion and Possible Action)
Presenter:
Presenter: Frankie Alvarado, Superintendent
Description:
This item requests board approval to appoint a temporary Legislative Representative Officer to replace Erinn Miller. The appointed board member will fulfill these duties in an interim capacity to ensure uninterrupted legislative advocacy and representation. This temporary officer assignment will remain in effect until the standard Board Reorganization occurs in January 2027.
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19. Temporary Board Committee Assignment(s) to Replace Erinn Miller (For Discussion and Possible Action)
Presenter:
Presenter: Frankie Alvarado, Superintendent
Description:
This item requests board approval to appoint a temporary replacement for Erinn Miller's current committee assignments. The appointed board member will serve in this interim capacity to ensure full representation and uninterrupted committee operations. This temporary assignment will remain in effect only until the standard Board Reorganization occurs in January 2027.
Attachments:
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20. Student Representative Report (For Discussion Only)
Description:
Our Student Board Representative will give a report to the Board of Trustees.
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21. Board Reports (For Discussion Only)
Description:
Brief updates from the Board regarding District committees to which they are assigned.
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22. Future Board Agenda Items (For Discussion Only)
Description:
Future Agenda Items will provide trustees an opportunity to identify topics for upcoming board meetings that support strategic planning, policy review, and district improvement efforts. This item allows board members to request reports, propose new initiatives, or flag emerging issues that may require discussion or action. Suggested items will be prioritized by the Board Officers and Superintendent based on urgency, alignment with district goals, and available resources. No action will be taken during this meeting, as this item is intended solely for planning and direction-setting.
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23. Superintendent Report (For Discussion Only)
Description:
Superintendent, Frankie Alvarado, will report to the Board regarding activities of the past month and upcoming District events that may be of interest to them.
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24. Informational Items (For Discussion Only)
Description:
ALL MATTERS LISTED UNDER INFORMATIONAL ITEMS ARE CONSIDERED ROUTINE NON-ACTION ITEMS.
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24.A. School Events
Description:
Information provided by schools on their site events for October 15–November 19, 2026.
Attachments:
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24.B. Summary of Donations
Description:
Donations received by school sites over the last month. The District wishes to acknowledge and thank the generosity of all donors on behalf of the students we serve;
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24.C. Monthly Update of Enrollment Counts
Description:
Monthly update on enrollment numbers for each school site is provided to the Board.
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24.D. DCSD Employee Health Benefits Open Enrollment
Description:
Open enrollment is November 2–30, 2026 and is required for anyone enrolled in the DCSD insurance benefit plan.
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25. Adjournment
Description:
(*) Times are estimated. Items on the Agenda may be taken out of order. The Board of Trustees may combine two or more agenda items for consideration, and may remove an item from the agenda or delay discussion relating to an item on the agenda at any time. Generally speaking, the item will be heard no earlier than the time indicated.
If copies of the complete agenda (and supporting materials) are desired in advance, they may be obtained at the District Office on the Monday preceding a regular meeting of the Board. Please contact the District Office at 775-782-5134 or Suptoffice@dcsd.k12.nv.us. Notice to Individuals with Disabilities: Members of the public who require special assistance or accommodations are asked to notify the District Administration at 1638 Mono Avenue, Minden, Nevada, 89423, or by calling 782-5134, so that such notification is received at least twenty-four (24) hours prior to the meeting. In conformance with the Open Meeting Law, it is hereby noted that the agenda for the meeting of the Douglas County School Board of Trustees has been posted at the following locations: Douglas County School District, Minden, NV District website: www.dcsd.k12.nv.us State of Nevada website: https://notice.nv.gov |
