December 10, 2024 at 4:00 PM - Regular Board Meeting

Description:  The Trustees reserve the right to take items in a different order to accomplish business in the most efficient manner and may combine two or more agenda items for consideration, remove an item from the agenda or delay discussion relating to an item on the agenda at any time.  

Description:  The public will be invited to make comments at this time on agenda action items, where such comments shall be limited to one and a half minutes per person.  Anyone with comments on action items that will take more than one and a half minutes is encouraged to put their testimony in writing and provide a copy to the Board prior to or at the meeting. These copies will not be read aloud, but will be added to the minutes of the meeting upon request.  

Description:  A presentation on Nevada Public Records Requests will be given by a member of the Attorney General of Nevada's office to inform the board and the public about Public Records Requests guidelines and rules.

Description:  Information concerning the following consent items has been forwarded to each Board Member for study prior to this meeting.  Unless a Trustee or individual organization interested in one or more consent items has any questions concerning a particular item, the items are approved at one time by the Board of Trustees.  The Board President may defer action on such a particular matter or matters at his or her discretion, and may choose to place the same at the end of the regular agenda for separate consideration. 

Description:  Attached are Minutes of the Regular Board Meeting of November 12, 2024 for review and approval. 

RECOMMENDATION:  Approve the Minutes of the Regular Board Meeting of November 12, 2024.

Description:  A complete list of payments contained in Accounts Payable Special Vouchers numbers 2545, 2546, 2547, 2548, 2549, 2550 and Regular Run Voucher Numbers 2551 and 2552 are attached. Vouchers have been prepared in accordance to state law and copies of the Vouchers are available for review by the public at the Superintendent's office prior to the meeting.

RECOMMENDATION: Approve Special Run Voucher Numbers 2545, 2546, 2547, 2548, 2549, 2550 and Regular Run Voucher Numbers 2551 and 2552.

Description:  Listed on the Personnel Report No. 24-12 are personnel actions presented for consideration by the Board of Trustees.  Salaries for individuals employed will be determined in accordance with salary regulations of the District. 
 
RECOMMENDATION:  Approve personnel actions in Personnel Report No.  24-12.

Description: 

There has been 1 (one) report of restraint/aversive intervention for the month of November.  A Corrective Action Plan (CAP) has been developed and submitted to the Department of Education under NRS 388.5315.

RECOMMENDATION:  Approve receipt of report under NRS 388.5315.

Description:  A complete list of budget adjustments made by the Director of Business Services during the recent course of business is provided for review and approval by the Board of Trustees as required by NRS 354.598005.

RECOMMENDATION:  Approve the Budget Voucher Adjustments as submitted. 

Description:  Inter-local Agreement between Carson City School District and DCSD.

Recommended Motion: Motion to approve the Inter-local Agreement between Carson City School District and DCSD.

Description:  Inter-local Agreement between Lyon County School District and DCSD.

Recommended Motion: Motion to approve the Inter-local Agreement between Lyon County School District and DCSD.

Description:  Monthly update on enrollment numbers for each school site is provided to the Board. 

Description:  There will be a presentation of a check from Douglas County to DCSD, Zephyr Cove/George Whittell High School parents club for parking proceeds.

A moment of silence in honor of long time bus driver Larry Lampkin.

Description:  Brooke Adie and Ryan Stanton will present on the Interlocal Agreement between Douglas County and Douglas County School District regarding Parking at the Lake Schools 2024-2025.  

Recommended Motion:  Interlocal Agreement between Douglas County and Douglas County School District regarding Parking at the Lake Schools for 2024-2025.

Description:  Marcie Guthrie, Principal of Gardnerville Elementary School, will give a presentation about Gardnerville Elementary School.

Description:  Included in each Board Member's agenda packet is a  copy of the 2023-24 independent external financial audit report covering the District Funds. Certified Public Accountants from the Silva, Sceirine & Associates, LLC firm audited the District's financial statements and will review the audit and highlight notable and or required discussion items within the report.  The report presents the District's audited financial position as of June 30, 2024, and the results of financial operations for the same.  The auditors found no material recommendations.  Additionally, there are no findings attributable to the fiscal year 2023-2024.  External auditors and staff will be available to answer questions.
 
RECOMMENDATION:  Approve the 2023-2024 Independent Audit Report and direct Sue Estes, Director of Business Services, to file the report as Public Record in accordance with NRS 354.624.

Description:  Each year in December, when actual enrollment, actual employee contracts, and actual fund balances from the prior year are known, along with finalized legislative support and revenues, the District augments and/or amends all of its fund budgets to incorporate the financial effects of the new information into District budgets.  At this time, all revenue and expenditure accounts are reviewed and revised based on the latest information available.  Nevada Revised Statute 354.598005 requires such a revised budget be filed with the State by January 1st of each year.  
In Accordance with Nevada Revised Statutes and Nevada Administrative Code, the adoption of the following resolutions is necessary in order to officially make budget amendments and augmentations to the District's 2024-25 budgets. 
No. 24-03, "Resolution to Augment/Amend the General Fund Budget of the Douglas County School District for the 2024-25 Fiscal Year"
No. 24-04, "Resolution to Augment/Amend Special Revenue Funds (to which ad valorem taxes are not allocated) of the Douglas County School District for the 2023-24 Fiscal Year"
No. 24-05,  "Resolution to Augment/Amend the Debt Service Fund Budget of the Douglas County School District for the 2024-25 Fiscal Year"
Included in each Board Member's agenda packet are copies of the Resolutions and supporting data including summary highlights of the expenditure changes in the District's General Fund and a detailed breakdown of General Fund resource changes.  Staff will be prepared to discuss these 2024-25 budget changes in detail, and answer Board Member's questions. 

RECOMMENDATION:  Adopt each Resolution independently as proposed.
       -Adopt Resolution No. 24-03 in its entirety
       -Adopt Resolution No. 24-04 in its entirety
       -Adopt Resolution No. 24-05 in its entirety

Description:  The Board will recess to closed session in order to discuss matters with its management representatives pursuant to NRS 288.220(4).

Description:  Discussion regarding Bylaw 080 which addresses the role of Legal Counsel in regard to the District & Board Members to define parameters for board members contacting legal counsel. Discussion for how and why the District and Board Members use legal counsel. 
 

Description:  Review and Discussion of Memorandum of Understanding (MOU) between each of DCSD High Schools (GWHS, DHS and Aspire) and Western Nevada College for Dual Enrollment Coursework.

Recommended Motion: Approve the Memorandum of Understanding (MOU) between each of DCSD High Schools (GWHS, DHS and Aspire) and Western Nevada College for Dual Enrollment Coursework.

Description:  Our Student Board Representative will give a report to the Board f Trustees.

Description:  Brief updates from the Board regarding District committees to which they are assigned. 

Description:  Superintendent, Frankie Alvarado, will report to the Board regarding activities of the past month and upcoming District events that may be of interest to them. 
Below is a summary of donations received by school sites over the last month.  The District wishes to acknowledge and thank the generosity of all donors on behalf of the students we serve. 

Donations:
Moxie Up/Active 20-30 Club $ 750.00 for Club Activities
Christopher and Susan Harootunian - 2012 GMC Acadia ($1500)
Victoria Sauer-Lamb  2002 Ford Expedition ($2200)

Description:  The Board will seek requests from its members for items to be placed on and/or removed from future meeting agendas in accordance with its Bylaws.  The Board will discuss all agenda items on the list and prioritize those it wishes to come forward at the next Board Meeting and/or vote to remove items completely from the list. 

Description:  Comments from the public are invited at this time on topics not specifically addressed elsewhere in the agenda.  A sign-up sheet is provided and individuals who wish to address the Board are asked to indicate their desire to speak and the topic about which they will speak. Individuals wishing to address the Board at this time will be limited to one and a half minutes. The Board is precluded from acting on items raised during Public Comment that are not already on the agenda.  

Description:  (*) Times are estimated.  Items on the Agenda may be taken out of order.  The Board of Trustees may combine two or more agenda items for consideration, and may remove an item from the agenda or delay discussion relating to an item on the agenda at any time. Generally speaking, the item will be heard no earlier than the time indicated.

If copies of the complete agenda (and supporting materials) are desired in advance, they may be obtained at the District Office on the Friday or Monday preceding a regular Tuesday meeting of the Board.  Please contact the District Office at 775-782-5134 or Suptoffice@dcsd.k12.nv.us.

Notice to Individuals with Disabilities:  Members of the public who require special assistance or accommodations are asked to notify the District Administration at 1638 Mono Avenue, Minden, Nevada, 89423, or by calling 782-5134, so that such notification is received at least twenty four (24) hours prior to the meeting.  In conformance with the Open Meeting Law, it is hereby noted that the agenda for the meeting of the Douglas County School Board of Trustees has been posted at the following locations:

Douglas County School District, Minden, NV
District website:  www.dcsd.k12.nv.us
State of Nevada website:  https://notice.nv.gov