November 12, 2024 at 4:00 PM - Regular Board Meeting
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1. Call to Order
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1.A. Pledge of Allegiance
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1.B. Approval of a Flexible Agenda (For Possible Action)
Description:
The Trustees reserve the right to take items in a different order to accomplish business in the most efficient manner and may combine two or more agenda items for consideration, remove an item from the agenda or delay discussion relating to an item on the agenda at any time.
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2. Public Comment on Agenda Action Items
Description:
The public will be invited to make comments at this time on agenda action items, where such comments shall be limited to one and a half minutes per person. Anyone with comments on action items that will take more than one and a half minutes is encouraged to put their testimony in writing and provide a copy to the Board prior to or at the meeting. These copies will not be read aloud, but will be added to the minutes of the meeting upon request.
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3. Public Records Requests Presentation (Information Only)
Description:
A presentation on Nevada Public Records Requests will be given by a member of the Attorney General of Nevada's office to inform the board and the public about Public Records Requests guidelines and rules.
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4. Leadership Presentation (Administrative Report)
Description:
Blaine Spires, Principal of C.C. Menely Elementary School, will give a presentation about C.C. Meneley Elementary School.
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5. Consent Items SG-G (For Possible Action)
Description:
Information concerning the following consent items has been forwarded to each Board Member for study prior to this meeting. Unless a Trustee or individual organization interested in one or more consent items has any questions concerning a particular item, the items are approved at one time by the Board of Trustees. The Board President may defer action on such a particular matter or matters at his or her discretion, and may choose to place the same at the end of the regular agenda for separate consideration.
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5.A. Minutes of the Regular Board Meeting of October 8, 2024
Description:
Attached are Minutes of the Regular Board Meeting of October 8, 2024 for review and approval.
RECOMMENDATION: Approve the Minutes of the Regular Board Meeting of October 8, 2024.
Attachments:
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5.B. Accounts Payable Special and Regular Run Vouchers
Description:
A complete list of payments contained in Accounts Payable Special Vouchers numbers 2532, 2533, 2534, 2535 ,2536, 2537, 2538, 2539, 2540, 2541, 2542 and Regular Run Voucher Number 2543 and 2544 are attached. Vouchers have been prepared in accordance to state law and copies of the Vouchers are available for review by the public at the Superintendent's office prior to the meeting.
RECOMMENDATION: Approve Special Run Voucher Numbers 2532, 2533, 2534, 2535, 2536, 2537, 2538, 2539, 2540, 2541, 2542 and Regular Run Voucher Number 2543 and 2544.
Attachments:
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5.C. Personnel Report No. 24-11
Description:
Listed on the Personnel Report No. 24-11 are personnel actions presented for consideration by the Board of Trustees. Salaries for individuals employed will be determined in accordance with salary regulations of the District.
RECOMMENDATION: Approve personnel actions in Personnel Report No. 24-11.
Attachments:
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5.D. Budget Voucher Adjustments
Description:
A complete list of budget adjustments made by the Director of Business Services during the recent course of business is provided for review and approval by the Board of Trustees as required by NRS 354.598005.
RECOMMENDATION: Approve the Budget Voucher Adjustments as submitted. |
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5.E. Local Literacy Plan (Information Only)
Attachments:
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5.F. Monthly Update of Enrollment Counts (Information Only)
Description:
Monthly update on enrollment numbers for each school site is provided to the Board.
Attachments:
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6. Mechanical Engineering of District Boiler Improvement Project Contract Approval SG-G (Discussion and For Possible Action)
Description:
The Board will consider awarding a bid for services to CR Engineering Construction for the Douglas County School District Mechanical Engineering of District Boiler Improvement Project, in the amount of $154,000.00.
RECOMMENDATION: Award the bid for the Douglas County School District Mechanical Engineering of District Boiler Improvement Project to CR Engineering in the amount of $154,000.00. |
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7. Board Policy 803 (School Year Calendar) (For Discussion and Possible Action)
Description:
Board will review Board Policy 803 regarding the School Year Calendar.
Recommended Motion: Motion to Suspend Board Policy 803 in order to allow the district to review and possibly modify the future school calendar in order to accommodate a schedule that aligns with state requirements and meets the needs of students better.
Attachments:
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8. DCSD Self-Insured Health Insurance Plan - Proposed Benefit Revisions for Plan Year 2025 SG-G (Discussion and For Possible Action)
Description:
Member(s) of the DCSD Health Advisory Committee will present proposed revisions to the district's Self-Insured Health Insurance Plan to the Board. The Board will discuss and take action on the proposed benefit changes for the 2025 plan year.
RECOMMENDATION: It is recommended that the Board approve the plan changes recommended by the Health Advisory Committee as presented.
Attachments:
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9. DCSD Self-Funded Health Insurance Stop Loss Insurance Renewal SG-G (Discussion and For Possible Action).
Description:
The District's Health Advisory Committee met on October 15, 2024 to discuss the marketing analysis and recommendation by broker, LP Insurance Services, LLC. regarding the self-funded health insurance program's annual renewal of stop loss insurance. The attachment shows three (3) carriers submitted quotes and nine (9) carriers declined to provide a quote. Our current stop loss insurance provider, Granular, proposed three options, all with one (1) $500,000 laser.
RECOMMENDATION: Authorize Jeannie Dwyer, Executive Director of Human Resources, to approve the contract for excess stop loss insurance for the District's self-funded health insurance plan with Granular at a stop loss deductible level of $275,000 with a $500k laser as presented on a 24/12 contract basis. Funding to come from the Self-Insured Health Insurance Fund.
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10. Class Size Reduction Plan SG -G (Discussion and For Possible Action)
Description:
To discuss and approve the Douglas County School District's application for the Class Size Reduction Program for the 2024-2025 fiscal year. Per NRS 388.720 The Class Size Reduction Program aims to reduce the number of students in classrooms to provide a more effective learning environment. The program has been proven to improve student performance and increase teacher retention. The board is requested to review and approve the district's application for the Class Size Reduction Program, which outlines the proposed use of funds and strategies for reducing class sizes.
Nevada Revised Statutes (NRS) 388.720 pertains to the development of a plan by school districts in Nevada to reduce pupil-teacher ratios. The key points include:
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11. Designation of Position as Critical Shortage Need SG-G (Discussion and For Possible Action)
Description:
The Board will consider designating VI Teacher (Teacher of the Visually Impaired) with a date of coverage and approval of 9/14/23 as a position qualifying to be filled under Critical Shortage Need. The District has had a very difficult time recruiting qualified candidates to fill the position currently open in the district. Designating this position as Critical Shortage Need, if approved by the State, will enable the District to consider candidates who have previously retired within the State, but have a desire to fill the position until it can be filled by an otherwise qualified candidate. RECOMMENDATION: It is recommended that the Board approve the requested position of VI Teacher beginning retroactively to 9/14/23 as a position for Critical Shortage Need.
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12. Discussion on the Consideration for Approval of In-House General Counsel SG-G (Discussion Only)
Description:
Background:In light of the increasing complexity of legal issues facing the school district, including but not limited to compliance with educational regulations, inclusive education regulations, public records requests, inter-local agreements, contract negotiations, and personnel matters, the need for dedicated legal counsel has become evident.
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13. General Counsel Job Description (For Discussion and For Possible Action)
Description:
Background:In light of the increasing complexity of legal issues facing the school district, the need for dedicated legal counsel has become evident. This agenda item proposes the creation of a job description for an in-house general counsel position. Purpose:
Recommendation:The board is encouraged to review the proposed job description. Discussion should include: changes or additions to the job description and potentially a formal hiring process contingent on budgetary approval. Next Steps:
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14. Student Representative Report SG-C (Information Only)
Description:
Our Student Representative will give a brief report on Student issues.
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15. Board Reports SG-G, C&R (Information and Discussion)
Description:
Brief updates from the Board regarding District committees to which they are assigned.
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16. Superintendent Report SG-G (Administrative Report)
Description:
Superintendent, Frankie Alvarado, will report to the Board regarding activities of the past month and upcoming District events that may be of interest to them.
Below is a summary of donations received by school sites over the last month. The District wishes to acknowledge and thank the generosity of all donors on behalf of the students we serve. Donations: Jacks Valley Elementary received a $1,000 donation from the Elks Club for an Angel food account for those in need at lunch. Jack Valley Elementary received a $1,000 donation from The Tahoe Douglas Elks Lodge Angel food account for those in need at lunch. DHS Automotive Class: Michael Braren donated a 1990 Honda CRX ($1500) DHS Nurse's Office: Carol Demheyer donated a wheelchair ($400) |
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17. Closed Session (Discussion and For Possible Action)
Description:
The Board will recess to closed session in order to discuss matters with its management representatives pursuant to NRS 288.220(4).
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18. Committee Assignments SG-G (For Discussion and For Possible Action)
Description:
Discussion to approve a new board responsibility assignment to liaison at the county commissioner meetings to address issues that may impact DCSD schools or students. A current project that should be discussed between a board representative and the county commission is the 5G Cell Tower projects.
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19. Prioritizing Agenda - Placement and Removal of Possible Items for Future Board Meetings (Discussion and For Possible Action)
Description:
The Board will seek requests from its members for items to be placed on and/or removed from future meeting agendas in accordance with its Bylaws. The Board will discuss all agenda items on the list and prioritize those it wishes to come forward at the next Board Meeting and/or vote to remove items completely from the list.
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20. Public Comment
Description:
Comments from the public are invited at this time on topics not specifically addressed elsewhere in the agenda. A sign-up sheet is provided and individuals who wish to address the Board are asked to indicate their desire to speak and the topic about which they will speak. Individuals wishing to address the Board at this time will be limited to one and a half minutes. The Board is precluded from acting on items raised during Public Comment that are not already on the agenda.
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21. Adjournment
Description:
(*) Times are estimated. Items on the Agenda may be taken out of order. The Board of Trustees may combine two or more agenda items for consideration, and may remove an item from the agenda or delay discussion relating to an item on the agenda at any time. Generally speaking, the item will be heard no earlier than the time indicated.
If copies of the complete agenda (and supporting materials) are desired in advance, they may be obtained at the District Office on the Friday or Monday preceding a regular Tuesday meeting of the Board. Please contact the District Office at 775-782-5134 or Suptoffice@dcsd.k12.nv.us. Notice to Individuals with Disabilities: Members of the public who require special assistance or accommodations are asked to notify the District Administration at 1638 Mono Avenue, Minden, Nevada, 89423, or by calling 782-5134, so that such notification is received at least twenty four (24) hours prior to the meeting. In conformance with the Open Meeting Law, it is hereby noted that the agenda for the meeting of the Douglas County School Board of Trustees has been posted at the following locations: Douglas County School District, Minden, NV District website: www.dcsd.k12.nv.us State of Nevada website: https://notice.nv.gov |
