April 9, 2024 at 4:00 PM - Regular Board Meeting

Description:  The Trustees reserve the right to take items in a different order to accomplish business in the most efficient manner and may combine two or more agenda items for consideration, remove an item from the agenda or delay discussion relating to an item on the agenda at any time.  

Description:  The public will be invited to make comments at this time on agenda action items, where such comments shall be limited to one and a half minutes per person.  Anyone with comments on action items that will take more than one and a half minutes is encouraged to put their testimony in writing and provide a copy to the Board prior to or at the meeting. These copies will not be read aloud, but will be added to the minutes of the meeting upon request.  

Description:  Information concerning the following consent items has been forwarded to each Board Member for study prior to this meeting.  Unless a Trustee or individual organization interested in one or more consent items has any questions concerning a particular item, the items are approved at one time by the Board of Trustees.  The Board President may defer action on such a particular matter or matters at his or her discretion, and may choose to place the same at the end of the regular agenda for separate consideration. 

Description:  Attached are Minutes of the Regular Board Meeting of March 12, 2024 for review and approval. 

RECOMMENDATION:  Approve the Minutes of the Regular Board Meeting of March 12, 2024.

Description:  Attached are Minutes of the Special Board Meeting of March 21, 2024 for review and approval. 

RECOMMENDATION:  Approve the Minutes of the Special Board Meeting of March 21, 2024.

Description:  A complete list of payments contained in Accounts Payable Special Vouchers numbers 8916, 8917, 8918, 8919, 8920, 8921, 8922, 2502, 2503, 2504, 2505, 2506, 2506, 2507, 2508 and Regular Run Voucher Numbers 2509, 2510, 8914, and 8915 are attached. Vouchers have been prepared in accordance to state law and copies of the Vouchers are available for review by the public at the Superintendent's office prior to the meeting.

RECOMMENDATION: Approve Special Vouchers numbers 8916, 8917, 8918, 8919, 8920, 8921, 8922, 2502, 2503, 2504, 2505, 2506, 2506, 2507, 2508 and Regular Run Voucher Numbers 2509, 2510, 8914, and 8915.

Description:  A complete list of budget adjustments made by the Director of Business Services during the recent course of business is provided for review and approval by the Board of Trustees as required by NRS 354.598005.

RECOMMENDATION:  Approve the Budget Voucher Adjustments as submitted. 

Description:  Listed on the Personnel Report No. 24-04 are personnel actions presented for consideration by the Board of Trustees.  Salaries for individuals employed will be determined in accordance with salary regulations of the District. 
 
RECOMMENDATION:  Approve personnel actions in Personnel Report No.  24-04.

Description:  Monthly update on enrollment numbers for each school site is provided to the Board. 

Description:  DCSD  Executive Director of Educational Services, Shannon Brown, has provided a data report detailing the bullying, behavior, suspensions, and expulsions from January 1, 2024 - March 31, 2024.

Description:  The Composition of the Family Life, Sex Education, (FLSE) Advisory Council is controlled by NRS 389.036.  The Douglas County School Board is required to confirm membership of this Council. 

RECOMMENDATION:  Approve the Family Life Sex Education  Advisory Council Members.

Description:  The board will discuss and take action regarding appointing Acting Superintendent, Jeannie Dwyer, to the permanent position of Superintendent.  

RECOMMENDATION: Appoint Acting Superintendent, Jeannie Dwyer, to the permanent position of Superintendent.

Description:  Presentation of the 13 new applications for the Superintendent position and the application for Mr. Holmes to the Board and the public.  Introduction of the previously used screening tool and explanation of its purpose and scoring system. Discussion and possible vote on how the Board of Trustees will share their ratings and provide justification for their scores and how to advance any candidates to the next stage of the hiring process based on the aggregate scores.

Description:  Included in each Board Member's agenda packet is a copy of the District's proposed 2024-25 tentative budget.  NRS 354.596 requires that all school districts approve and file a balanced tentative budget with the Nevada Department of Taxation by April 15.  The statute further requires that the District hold a hearing on their tentative budget not sooner than the third Monday in May and not later than that last day of May.
Included in each Board Member's agenda packet is a summary of the General Fund appropriations as well as the projected budgets for all other funds. 
The projected budget is balanced.  It is expected that any revisions to the April Tentative Budget in terms of projected revenues or expenditures will be made and reviewed at the May 21, 2024 public hearing.

RECOMMENDATION: Approve the FY 2024-2025 Douglas County School District Tentative Budget and declare a public hearing on the budget for Tuesday, May 21, 2024, at 4:00 p.m. at the Douglas High School Media Center - 1670 Highway 88 Minden, NV 89423.

Description:  The Board will discuss and take action on the Carpet Maintenance Project 2024 proposal from BT Mancini for the amount of $85,417.00.  The District sets an annual budget of $100,000 for carpet maintenance District Wide, and it is requested that the Board of Trustees allow Facilities to increase the carpet maintenance budget to the full budget amount of $100,000 as recommended by Scott McCullough, Douglas County Project Manager, and Phil Demus, DCSD Director of Facilities.  

RECOMMENDATION: Approve the Carpet Maintenance Project 2024 proposal from BT Mancini for the amount of $85,417.00 and increase the carpet maintenance budget to the full budget amount of $100,000 as recommended by Scott McCullough, Douglas County Project Manager, and Phil Demus, DCSD Director of Facilities.

Description:  The Board will discuss and take action to approve the Painting Maintenance Project bid from Washoe Painting for the amount of $58,800.00.  The District sets an annual budget of $100,000 for painting maintenance District Wide and it is requested that the Board of Trustees allow Facilities to increase the painting maintenance to the full budget amount of $100,000 and authorize the Superintendent a change order increase of $41,200 for this year's contract, as recommended by Scott McCullough, Douglas County Project Manager, and Phil Demus, DCSD Director of Facilities.

RECOMMENDATION: The Board will approve the Painting Maintenance Project bid from Washoe Painting for the amount of $58,800.00 and authorize the Superintendent a change order increase of $41,200 for this year's contract, not to exceed the authorized budget of $100,000, as recommended by Scott McCullough, Douglas County Project Manager, and Phil Demus, DCSD Director of Facilities.

Description:  Shannon Brown, Executive Director of Educational Services, will present an update of the instructional materials for Family Life Sex Education lessons developed and recommended through the Family Life Sex Education Advisory Committee which align to the 2020 Health Standards for grades 6-8.
 
RECOMMENDATION: Approve the updated Family Life Sex Education instructional materials for grades 6 - 8.

Description:  The Board will discuss and take possible action concerning the first reading of Board Policy 548 regarding a student representative at Board Meetings.

Description:  Legal Counsel will present to the Board its role as General Counsel and contractual obligations. 

Description:  The Board of Trustees will discuss and vote on whether to accept, reject, or amend the settlement agreement.

Description:  Brief updates from the Board regarding District committees to which they are assigned. 

Description:  Acting Superintendent, Jeannie Dwyer, will report to the Board regarding activities of the past month and upcoming District events that may be of interest to them.  Below is a summary of donations received by school sites over the last month.  The District wishes to acknowledge and thank the generosity of all donors on behalf of the students we serve. 

Description:  The Board will recess to closed session in order to discuss matters with its management representatives pursuant to NRS 288.220(4).

Description:  The Board will seek requests from its members for items to be placed on and/or removed from future meeting agendas in accordance with its Bylaws.  The Board will discuss all agenda items on the list and prioritize those it wishes to come forward at the next Board Meeting and/or vote to remove items completely from the list. 

Description:  Comments from the public are invited at this time on topics not specifically addressed elsewhere in the agenda.  A sign-up sheet is provided and individuals who wish to address the Board are asked to indicate their desire to speak and the topic about which they will speak. Individuals wishing to address the Board at this time will be limited to one and a half minutes. The Board is precluded from acting on items raised during Public Comment that are not already on the agenda.  

Description:  (*) Times are estimated.  Items on the Agenda may be taken out of order.  The Board of Trustees may combine two or more agenda items for consideration, and may remove an item from the agenda or delay discussion relating to an item on the agenda at any time. Generally speaking, the item will be heard no earlier than the time indicated.

If copies of the complete agenda (and supporting materials) are desired in advance, they may be obtained at the District Office on the Friday or Monday preceding a regular Tuesday meeting of the Board.  Please contact the District Office at 775-782-5134 or Suptoffice@dcsd.k12.nv.us.

Notice to Individuals with Disabilities:  Members of the public who require special assistance or accommodations are asked to notify the District Administration at 1638 Mono Avenue, Minden, Nevada, 89423, or by calling 782-5134, so that such notification is received at least twenty four (24) hours prior to the meeting.  In conformance with the Open Meeting Law, it is hereby noted that the agenda for the meeting of the Douglas County School Board of Trustees has been posted at the following locations:

Douglas County School District, Minden, NV
District website:  www.dcsd.k12.nv.us
State of Nevada website:  https://notice.nv.gov