January 9, 2024 at 4:00 PM - Regular Board Meeting

Description:  The Trustees reserve the right to take items in a different order to accomplish business in the most efficient manner.

Description:  The public will be invited to make comments at this time on agenda action items, where such comments shall be limited to one and a half minutes per person.  Anyone with comments on action items that will take more than one and a half minutes is encouraged to put their testimony in writing and provide a copy to the Board prior to or at the meeting. These copies will not be read aloud, but will be added to the minutes of the meeting upon request.  

Description:  Each candidate was requested to respond in writing to three general questions regarding their interest in becoming a member of the Douglas County School District Board of Trustees.  Copies of responses were provided to the Board Members prior to the meeting.  Current candidates have been notified that brief interviews will take place at this meeting, where they will be asked an additional six questions each. 
Upon completion of said interviews, the Board will vote on whether to continue accepting applications and interview additional candidates, or choose a new Trustee from the current candidates.  Should the Board vote to continue accepting applications, a notice will be posted as required by statute.  Should the Board vote to choose a new Trustee from the current candidates, the Board will attempt to fill the vacancy by appointment, where the appointed Board Member will begin serving immediately following the Oath of Office. 

Description:  Information concerning the following consent items has been forwarded to each Board Member for study prior to this meeting.  Unless a Trustee or individual organization interested in one or more consent items has any questions concerning a particular item, the items are approved at one time by the Board of Trustees.  The Board President may defer action on such a particular matter or matters at his or her discretion, and may choose to place the same at the end of the regular agenda for separate consideration. 

Description:  Attached are Minutes of the Regular Board Meeting of December 12, 2023 for review and approval. 

RECOMMENDATION:  Approve the Minutes of the Regular Board Meeting of December 12, 2023.

Description:  A complete list of payments contained in Accounts Payable Special Vouchers numbers 2454, 2455, 2456, 2457, 2458, 2459, 2460 , 2461  and Regular Run Voucher Numbers 2462 and 2463  are attached. Vouchers have been prepared in accordance to state law and copies of the Vouchers are available for review by the public at the Superintendent's office prior to the meeting.

RECOMMENDATION: Approve Special Run Voucher Numbers  22454, 2455, 2456, 2457, 2458, 2459, 2460, 2461 and Regular Run Voucher Numbers 2462 and 2463.

Description:  Listed on the Personnel Report No. 24-01 are personnel actions presented for consideration by the Board of Trustees.  Salaries for individuals employed will be determined in accordance with salary regulations of the District. 
 
RECOMMENDATION:  Approve personnel actions in Personnel Report No.  24-01.

Description:  A complete list of budget adjustments made by the Director of Business Services during the recent course of business is provided for review and approval by the Board of Trustees as required by NRS 354.598005.

RECOMMENDATION:  Approve the Budget Voucher Adjustments as submitted. 

Description:  The District requests authorization to submit an Application to Operate an Alternative Schedule for each of our 2024-25 school calendars.

RECOMMENDATION:  It is recommended the Board of Trustees approve authorization to file an Application to Operate an Alternative Schedule with the Nevada Department of Education for all schools within Douglas County School District for the 2024-25 school year. 

Description:  Nevada Revised Statutes (NRS) provide for specific rights and responsibilities of school district personnel regarding disclosure of test administration and test security irregularities for all District and State mandated examinations.  NRS requires that the Nevada Department of Education submit a written summary of these rights and responsibilities to the District Board of Trustees.  A copy of the written summary has been provided to all school officials within the school district via electronic or hard copy posting.  

Description:  Director of Facilities, Phil Demus, will provide an update of DCSD's current and future maintenance and construction projects.  

Description:  DCSD  Executive Director of Educational Services, Shannon Brown, has provided a data report detailing the bullying, behavior, suspensions, and expulsions from October 1, 2023-December 31, 2023.

Description:  Monthly update on enrollment numbers for each school site is provided to the Board. 

Description:  The Trustees will discuss, nominate, and take action on the positions of Board President, Board Vice President, and  Board Clerk. 

Description:  Per NRS 386.310, the Board is required to organize at a regular meeting held in January.  The Board will discuss and take possible action on the following:
A.  Approve membership in or withdraw from the Nevada Association of School Boards (NASB).
B.  Designate a newspaper to be utilized for all legally required notices.
C.  Designate regular meetings of the Board of Trustees to be held on the second Tuesday of each month at 4:00 p.m. at either a "Valley" location or a "Lake" location unless otherwise announced as follows:  

6-C. Regularly Scheduled Board Meeting Dates - Additional meetings will be scheduled as necessary. 
 Date                                                         Location                                                           Time
Tuesday, February 13, 2024                    Valley                                                           4:00 p.m.
Tuesday, March 12, 2024                        Valley                                                             4:00 p.m.
Tuesday, April 9, 2024                       Lake  (Weather Permitting)                              4:00 p.m.
Tuesday, May 21, 2024                            Valley (Budget Hearing)                            4:00 p.m.
Tuesday, June 11, 2024                            Valley                                                           4:00 p.m.
Tuesday, July 9, 2024                                Valley                                                            4:00 p.m.
Tuesday, August 13, 2024                         Valley                                                            4:00 p.m.
Tuesday, September 10, 2024                 Valley                                                            4:00 p.m.
Tuesday, October 8, 2024                 Lake (Weather Permitting)                               4:00 p.m.
Tuesday, November 12, 2024                  Valley                                                            4:00 p.m.
Tuesday, December 10, 2024                  Valley                                                             4:00 p.m.
Tuesday, January 14, 2025                       Valley                                                             4:00 p.m.

RECOMMENDATION:  Approve the Annual Organization for 2024.

Description:  The Board will make recommendations for representation on numerous committees and boards.  It will take action to designate a representative and an alternate representative for each listed body. 

A. Debt Management Commission
B. Nevada Association of School Boards - Board of Directors
C. Douglas County Parks and Recreation Board
D. Liaison Between Board and County Commission and Planning
E. School Safety Task Force
F. Expulsion Hearing Subcommittee
G. Employee Relations Communications Committee
H. Liaison to Parent Teacher Organizations
I. Liaison to Tahoe/Douglas Chamber of Commerce
J. Liaison to Carson Valley Chamber of Commerce
K. Career and Technical Committee
L. Legislative Liaison 
M. Construction Maintenance Sub-Committee
N. Attendance Sub-Committee

RECOMMENDATION:   Approve the Appointment of Board Representatives.  

Description:  The Board will review and take possible action to approve a Settlement Agreement and Release of all Claims in full resolution of a 2021 Complaint filed against the DCSD in the United States District Court, District of Nevada.

Description:  The Board will discuss and approve the format and process used for the interview and evaluation of all applications submitted to the District on or before January 6, 2024, for the position of Superintendent of Schools, whereby the Board shall interview, evaluate, and may select a new Superintendent of Schools at a Special Meeting on January 22, 2024, at the Airport Training Center at 11:00 a.m.

RECOMMENDATION:  Approve the format and process provided, for the interview and evaluation of all applications submitted to the District on or before January 6, 2024, for the position of Superintendent, to be used at the Special Meeting where the Board shall to interview, evaluate, and select a Superintendent, that shall take place on January 22, 2024, at the Airport Training Center at 11:00 a.m.
 

Description:  The Board will consider awarding a bid for services for the Carson Valley Middle School Heating and Ventilation Air Condition Renovations Project to ACCO Engineered Systems in the amount of $1,745,500 and to authorize the Superintendent to approve possible change orders not to exceed 5% of the contract value.

Description:  Nevada Assembly Bill 225 requires training for school board members and Douglas County School District staff about bullying.  Executive Director, Shannon Brown, will provide the board with this required training.  

Description:  Brief updates from the Board regarding District committees to which they are assigned. 

Description:  Acting Superintendent, Jeannie Dwyer, will report to the Board regarding activities of the past month and upcoming District events that may be of interest to them. 
Below is a summary of donations received by school sites over the last month.  The District wishes to acknowledge and thank the generosity of all donors on behalf of the students we serve. 
Douglas High School
Carson Valley Inn-Donated $15,000 to assist with the purchase of new scoreboards and shot clocks for the gym. 
Jacks Valley Elementary
Genoa Volunteer Fire Department-Donated $5000 
The Patrick Family-Donated $1000

Description:  The Board will recess to closed session in order to discuss matters with its management representatives pursuant to NRS 288.220(4).

Description:  The Board will seek requests from its members for items to be placed on and/or removed from future meeting agendas in accordance with its Bylaws.  The Board will discuss all agenda items on the list and prioritize those it wishes to come forward at the next Board Meeting and/or vote to remove items completely from the list. 

Description:  Comments from the public are invited at this time on topics not specifically addressed elsewhere in the agenda.  A sign-up sheet is provided and individuals who wish to address the Board are asked to indicate their desire to speak and the topic about which they will speak. Individuals wishing to address the Board at this time will be limited to one and a half minutes. The Board is precluded from acting on items raised during Public Comment that are not already on the agenda.  

Description:  (*) Times are estimated.  Items on the Agenda may be taken out of order.  The Board of Trustees may combine two or more agenda items for consideration, and may remove an item from the agenda or delay discussion relating to an item on the agenda at any time. Generally speaking, the item will be heard no earlier than the time indicated.

If copies of the complete agenda (and supporting materials) are desired in advance, they may be obtained at the District Office on the Friday or Monday preceding a regular Tuesday meeting of the Board.  Please contact Caryn Harper at 775-782-5134 or Charper@dcsd.k12.nv.us.

Notice to Individuals with Disabilities:  Members of the public who require special assistance or accommodations are asked to notify the District Administration at 1638 Mono Avenue, Minden, Nevada, 89423, or by calling 782-5134, so that such notification is received at least twenty four (24) hours prior to the meeting.  In conformance with the Open Meeting Law, it is hereby noted that the agenda for the meeting of the Douglas County School Board of Trustees has been posted at the following locations:

Douglas County School District, Minden, NV
District website:  www.dcsd.k12.nv.us
State of Nevada website:  https://notice.nv.gov