September 12, 2023 at 4:00 PM - Regular Board Meeting

Description:  The Trustees reserve the right to take items in a different order to accomplish business in the most efficient manner.

Description:  Information concerning the following consent items has been forwarded to each Board Member for study prior to this meeting.  Unless a Trustee or member of the audience has a question concerning a particular item and asks that it be withdrawn from the consent list, the items are approved at one time by the Board of Trustees.  
Note:  If one of the following items is removed for discussion, it will be heard at the end of the consent items.  

Description:  Attached are Minutes of the Special Board Meeting of July 19, 2023 for review and approval. 
RECOMMENDATION:  Approve the Minutes of the Special Board Meeting of July 19, 2023.

Description:  Attached are Minutes of the Regular Board Meeting of August 8, 2023 for review and approval. 
RECOMMENDATION:  Approve the Minutes of the Regular Board Meeting of August 8, 2023.

Description:  A complete list of payments contained in Accounts Payable Special Vouchers numbers 2409, 2410, 8949, 2411, 2412, 2413, 2414, 2415, 2416, 2417, 8948, 8947, 2418,   and Regular Run Voucher Number 2419 and 2420  are attached. Vouchers have been prepared in accordance to state law and copies of the Vouchers are available for review by the public at the Superintendent's office prior to the meeting.
RECOMMENDATION: Approve Special Run Voucher Numbers  2409, 2410, 8949, 2411, 2412, 2413, 2414, 2415, 2416, 2417, 8948, 8947, 2418 and Regular Run Voucher Number 2419 and 2420.

Description:  Listed on the Personnel Report No. 23-09 are personnel actions presented for consideration by the Board of Trustees.  Salaries for individuals employed will be determined in accordance with salary regulations of the District.  
RECOMMENDATION:  Approve personnel actions in Personnel Report No.  23-09

Description:  A complete list of budget adjustments made by the Director of Business Services during the recent course of business is provided for review and approval by the Board of Trustees as required by NRS 354.598005.
RECOMMENDATION:  Approve the Budget Voucher Adjustments as submitted. 

Description:  The Board will change the location of the October 10, 2023 Regular Board Meeting from the Valley to the Lake, and the location of the November 14, 2023 Regular Board Meeting from the Lake to the Valley.
RECOMMENDATION:  Approve the changes of the October and November board meetings as recommended. 

Description:  The revision of Board Policy 334-Unpaid Family and Medical Leave is presented for approval as a second reading.
RECOMMENDATION:  Approve Board Policy 334-Unpaid Family and Medical Leave as a second reading. 

Description:  The revocation of Board Policy 428-Unpaid Medical Leave, is presented as a second reading. 
RECOMMENDATION:  Approve the revocation of Board Policy 428-Unpaid Medical Leave as a second reading. 

Description:  Board Policy 456-Leave for Parents of Children Enrolled in School is presented for approval of a second reading. 
RECOMMENDATION:  Approve the second reading of the revision to Board Policy 456-Leave for Parents of Children Enrolled in School.

Description:  Monthly update on enrollment numbers for each school site is provided to the Board. 

Description:  Katherine Dickerson, the representative for DCSD on the NASB Board of Directors, will present details of NASB accomplishments, current issues, and goals.

Description:  Brief updates from the Board regarding District activities. 

Description:  Each month the Board President will share "good news", which may include recognizing employees, students, and/or groups. 

Description:  Superintendent, Keith Lewis, will report to the Board regarding activities of the past month and upcoming District events that may be of interest to them. 
Below is a summary of donations received by school sites over the last month.  The District wishes to acknowledge and thank the generosity of all donors on behalf of the students we serve.  
Gardnerville Elementary
Elks Club-Donated $423.25 to fund items for the Makerspace Room

Description:  The Board will recieve a report from Officer John Meyer on the statistics related to School Resource Officer interaction with students on the campuses of the District. 

Description:  Amy Cummings will present the draft plan for the Safe Routes to School project.  The purpose of the plan is to identify and plan for infrastructure improvements that will promote safe walking and biking for students to school. 

Description:  (a.) Superintendent to provide the Board a list of all names and email addresses of every parent within the District;
(b.)  Board to deliberate on the creation and execution of a monthly newsletter that shall be distributed to parents of pupils within the District;

Description:  (a.) Board to deliberate on temporarily suspending the operation of the following sections of Board Bylaws and Policies that were not established by law or contract pending review of the statutory authority of the prior Board to adopt, amend, or revise such sections:
(i.) The Sections of Bylaw 050 that were amended, adopted, or revised by the prior Board on April 7, 2021;
(ii) The sections of Board Bylaw 060 that were amended, adopted, or revised by the prior Board on March 9, 2021;
(iii) The Sections of Bylaw 060 that were amended, adopted, or revised by the prior Board on March 8, 2022;
(iv) The Sections of Bylaw 070 that were amended, adopted, or revised by the prior Board on June 9,  2020;
(v) The Sections of Bylaw 070 that were amended, adopted, or revised by the prior Board on March 9, 2021; and 
(vi) The Sections of Board Policy 815 that were adopted by the prior Board on December 13, 2022;

Description:  Comments from the public are invited at this time on topics not specifically addressed elsewhere in the agenda.  A sign-up sheet is provided and individuals who wish to address the Board are asked to indicate their desire to speak and the topic about which they will speak.  Individuals wishing to address the Board at this time will be limited to three minutes. The Board is precluded from acting on items raised during Public Comment that are not already on the agenda.  

Description:  The Board will review and take possible action on Bylaw 030 to further define the role of the Superintendent and the Board's oversight of said role, which shall include but not be limited to:  (I) requiring all Administrative Regulations developed by the superintendent be first reviewed by legal counsel for compliance with authorizing Policies and Bylaws before being presented to the Board, and for final approval by the Board prior to publication; and (II) requiring all statements, letters, opinions, recommendations, and/or District communications delivered to the public, the parents and/or guardians, or the student body, to first be presented to the Board for approval.  

Description:  The Board will review and take possible action on Bylaw 040, to outline the process by which information may be requested by a Board Member pursuant to a Board Member's right to know.

Description:  The Board will review and take possible action on Bylaw 050, to rescind all adoptions, amendments, and/or revisions made by the prior Board on April 7, 2021, and to adopt, amend and/or revise language within Section 4 regarding the authority and control of members within each Committee.  

Description:  The Board will review and take possible action on Bylaw 060, to rescind all adoptions, amendments, and/or revisions made by the prior Board on March 9, 2021, and on March 8, 2022, and to adopt, amend, and/or revise language within sections 4(a) and 4(b) pertaining to the development, review, and setting of the agenda, its items, and the order and length of public comment that may be taken at each meeting.  

Description:  The Board will review and take possible action on Bylaw 070, to rescind all adoptions, amendments, and/or revisions made by the prior Board on 

Description:  The Board will review and take possible action on Board Policy 815,to adopt, amend, and/or revise language to outline in detail the process by which the District responds to a Public Records Request, and remove language that was adopted, amended, and/or revised on December 13, 2022, that is not prescribed by this statute.

Description:  The Board will review and take possible action on a Whistleblower Policy, to adopt a policy with language to outline the District's policy for whistleblowers, or those complaints as submitted by students, employees, parents and/or guardians, and the community. 

Description:  The Board will review and take possible action on Board Policy 901, to further define the role of the Superintendent and the Board's oversight of said role, which shall include but not be limited to: (I) requiring all statements, letters, opinions, recommendations, and/or District communications delivered to the public, the parents and/or guardians, or the student body, to first be presented to the Board for approval. 

Description:  The Board will review and take possible action on Board Policy 902, to amend when and how public comment shall be taken. 

Description:  General Counsel to give presentation as requested by the Board. 

Description:  Board to deliberate on hiring an independent professional forensic accounting firm to conduct a full forensic audit of all District funds received and expended over the last three years, in all departments throughout the entire District, providing specifically a report on the receipt and expenditure of ESSER funds. 

Description:  The Board will consider designating Secondary Social Studies Teacher as a position qualifying to be filled under Critical Shortage Need. The District has had a very difficult time recruiting qualified candidates to fill the
position currently open in the district. Designating this position as Critical Shortage Need, if approved by the State, will enable the District to consider candidates who have previously retired within the State, but have a desire to fill the position until it can be filled by an otherwise qualified candidate.
RECOMMENDATION: It is recommended that the Board approve the requested position of Secondary Social Studies Teacher as a position for Critical Shortage Need.

Description:  Marc Walling, Executive Director of Accountability, Grants and Progress Monitoring, will present Board Policy 502-Entrance Age, as a first reading with changes made in accordance with the law.

RECOMMENDATION:  Approve Board Policy No. 502 - Entrance Age, as a first reading. 

Description:  (a) Board to present the processes prescribed by Nevada statute and regulations, as well as processes used in prior sessions, for the evaluation of the Superintendent by the Board;
(b) Superintendent and Board to discuss additional processes to use in the evaluation of the Superintendent;
(c) Board to deliberate on the information presented and determine the process to use in the evaluation of the Superintendent, which shall take place at the October 10, 2023, Board Meeting.

Description:  Adam Dedmon, Executive Director of Human Resources, will provide a summary report of certified and classified staffing between the 2022-23 and 2023-24 years. 

Description:  NRS 391.485 requires the board of trustees of each school district to annually review the manner in which schools in the school district carry out the evaluation of teachers and administrators pursuant to the statewide performance evaluation system.
DCSD Executive Director of Human Resources, Adam Dedmon, has provided an informational overview outlining the steps the District takes to ensure the full implementation of the Nevada Educator Performance Framework for all Douglas County School District certified employees.  

Description:  DCSD Executive Director of Human Resources, Adam Dedmon, has compiled a report on the Nevada Educator Performance Framework (NEPF) outlining teacher and administrator evaluation data for, 2018-19, 2019-20, 2020-21, 2021-22, and 2022-23 school years.

Description:  The Board will recess to closed session in order to discuss matters with its management representatives pursuant to NRS 288.220(4).

Description:  The Board will seek requests from its members for items to be placed on future meeting agendas in accordance with its policies.  The Board will discuss all agenda items on the list and prioritize those it wishes to come forward at the next Board Meeting. 

Description:  Comments from the public are invited at this time on topics not specifically addressed elsewhere in the agenda.  A sign-up sheet is provided and individuals who wish to address the Board are asked to indicate their desire to speak and the topic about which they will speak. Individuals wishing to address the Board at this time will be limited to three minutes. The Board is precluded from acting on items raised during Public Comment that are not already on the agenda.  

Description:  (*) Times are estimated.  Items on the Agenda may be taken out of order.  The Board of Trustees may combine two or more agenda items for consideration, and may remove an item from the agenda or delay discussion relating to an item on the agenda at any time. Generally speaking, the item will be heard no earlier than the time indicated.
If copies of the complete agenda (and supporting materials) are desired in advance, they may be obtained at the District Office on the Friday or Monday preceding a regular Tuesday meeting of the Board.  Please contact Caryn Harper at 775-782-5134 or Charper@dcsd.k12.nv.us.
Notice to Individuals with Disabilities:  Members of the public who require special assistance or accommodations are asked to notify the District Administration at 1638 Mono Avenue, Minden, Nevada, 89423, or by calling 782-5134, so that such notification is received at least twenty four (24) hours prior to the meeting.  In conformance with the Open Meeting Law, it is hereby noted that the agenda for the meeting of the Douglas County School Board of Trustees has been posted at the following locations:
Douglas County School District, Minden, NV
District website:  www.dcsd.k12.nv.us
State of Nevada website:  https://notice.nv.gov