August 8, 2023 at 4:00 PM - Regular Board Meeting

Description:  The Trustees reserve the right to take items in a different order to accomplish business in the most efficient manner.

Description:  Information concerning the following consent items has been forwarded to each Board Member for study prior to this meeting.  Unless a Trustee or member of the audience has a question concerning a particular item and asks that it be withdrawn from the consent list, the items are approved at one time by the Board of Trustees.  
Note:  If one of the following items is removed for discussion, it will be heard at the end of the consent items.  

Description:  Attached are Minutes of the Regular Board Meeting of July 18, 2023 for review and approval. 

RECOMMENDATION:  Approve the Minutes of the Regular Board Meeting of July 18, 2023.

Description:  A complete list of payments contained in Accounts Payable Special Vouchers numbers 8955, 2402, 2403, 8954, 2404, 8953, 2405, 2406, 8952  and Regular Run Voucher Numbers 2407, 2408, 8951, and 8950 are attached. Vouchers have been prepared in accordance to state law and copies of the Vouchers are available for review by the public at the Superintendent's office prior to the meeting.

RECOMMENDATION: Approve Special Run Voucher Numbers 8955, 2402, 2403, 8954, 2404, 8953, 2405, 2406, 8952  and Regular Run Voucher Numbers 2407, 2408, 8951 and 8950.  

Description:  Listed on the Personnel Report No. 23-08 are personnel actions presented for consideration by the Board of Trustees.  Salaries for individuals employed will be determined in accordance with salary regulations of the District. 
 
RECOMMENDATION:  Approve personnel actions in Personnel Report No.  23-08.

Description:  A complete list of budget adjustments made by the Director of Business Services during the recent course of business is provided for review and approval by the Board of Trustees as required by NRS 354.598005.

RECOMMENDATION:  Approve the Budget Voucher Adjustments as submitted. 

Description:  Each district in the state has been required by the Nevada Department of Education to develop a test security plan.  The District Test Security Plan content needs to address test security issues related to the administration of state-required examinations.  The District has also chosen to create a Test Administration & Security:  Procedures and Expectations Manual for use by site test coordinators, administrators and proctors.  District administrators are required to review the contents of the Test Administration & Security:  Procedures and Expectations Manual with their staff.  Each staff member will receive a copy of the manual and will be required to sign an acknowledgement contained in the document that he/she has read and understands the information presented.  Both documents will be submitted to the Nevada Department of Education and the State Board of Education.  

RECOMMENDATION:  Approve the Douglas County School District 2023-24 Test Administration & Security:  Procedures and Expectations Manuals and the 2023-24 Douglas County School District Test Security Plan. 

Description:  Leslie Peters, Assistant Director of Educational Services, has provided the Board with the annual English Learner Data Report for school year 2022-2023, as required by AB 195 and NRS 388.4073, section 4.

RECOMMENDATION:  Approve the 2022-2023 submission of the Annual English Learner Data report, as required by Assembly Bill 195 and NRS 388.4073, section 4. 
 

Description:   Board Policy 453-Reasonable Accommodations for Victims of Domestic Violence is presented as a second reading.  Presently, DCSD does not have a policy as mandated by the Federal Pregnancy Discrimination Act and the Nevada Pregnant Workers Fairness Act.

RECOMMENDATION:  Approve the second reading of the revision to Board Policy 453-Reasonable Accommodations for Victims of Domestic Violence.

Description:  Board Policy 455, Leave for Nursing Mothers is presented as a second reading. Presently, DCSD does not have a policy as mandated per federal and state law providing reasonable breaks for employees to express breast milk for their nursing infant.

RECOMMENDATION:  Approve the second reading of the revision to Board Policy 455-Leave for Nursing Mothers. 

Description:  Summary of monthly statistic reports for each school site's health office for the 2022-2023 school year is provided to the Board. 

Description:  Monthly update on enrollment numbers for each school site is provided to the Board. 

Description:  Description: Dr. F. Gregory Betts Education Foundation will recognize a teacher in the Douglas County School District for their work in Curriculum and Instruction this past year. The award will be presented to Lyndsey Bednar.

Description:  Katherine Dickerson, the representative for DCSD on the NASB Board of Directors, will present details of NASB accomplishments, current issues, and goals.

Description:  Brief updates from the Board regarding District activities. 

Description:  Each month the Board President will share "good news", which may include recognizing employees, students, and/or groups. 

Description:  Superintendent, Keith Lewis, will report to the Board regarding activities of the past month and upcoming District events that may be of interest to them. 

Description:  2023 Douglas County School District Summer School data has been compiled and will be presented by Shannon Brown, Executive Director of Education Services.   

Description:  The revision of Board Policy 334-Unpaid Family and Medical Leave will be presented as a first reading, as it lacks FMLA's current language.  The revision adds language that covers Exigency Leave, Military Caregiver Leave, and Intermittent Leave.  

RECOMMENDATION:  Approve Board Policy 334-Unpaid Family and Medical Leave as a first reading. 

Description:  The revocation of Board Policy 428-Unpaid Medical Leave, will be presented as a first reading, as this policy is no longer necessary due to the fact that both classified and certified employees will now be covered under Board Policy 334-Unpaid Family and Medical Leave.

RECOMMENDATION:  Approve the revocation of Board Policy 428-Unpaid Medical Leave as a first reading. 

Description:  The revision of Board Policy 108-Controlled Substance and Alcohol-Free Environment is presented as a second reading. Current language does not state that marijuana is a prohibited substance.  The revision adds language that the prohibited substances include medical and recreational marijuana (cannabis).

RECOMMENDATION:  Approve the second reading of the revision of Board Policy 108-Controlled Substance and Alcohol-Free Environment.

Description:  The Board will consider designating Elementary Classroom Teacher as a position qualifying to be filled under Critical Shortage Need. The District has had a very difficult time recruiting qualified candidates to fill the
position currently open in the district. Designating this position as Critical Shortage Need, if approved by the State, will enable the District to consider candidates who have previously retired within the State, but have a desire to fill the position until it can be filled by an otherwise qualified candidate.

RECOMMENDATION: It is recommended that the Board approve the requested position of Elementary Classroom Teacher as a position for Critical Shortage Need.

Description:  Comments from the public are invited at this time on topics not specifically addressed elsewhere in the agenda.  A sign-up sheet is provided and individuals who wish to address the Board are asked to indicate their desire to speak and the topic about which they will speak.  Individuals wishing to address the Board at this time will be limited to three minutes. The Board is precluded from acting on items raised during Public Comment that are not already on the agenda.  

Description:  The Board will recess to closed session in order to discuss matters with its management representatives pursuant to NRS 288.220(4).

Description:  The Board will seek requests from its members for items to be placed on future meeting agendas in accordance with its policies.  The Board will discuss all agenda items on the list and prioritize those it wishes to come forward at the next Board Meeting. 

Description:  Comments from the public are invited at this time on topics not specifically addressed elsewhere in the agenda.  A sign-up sheet is provided and individuals who wish to address the Board are asked to indicate their desire to speak and the topic about which they will speak. Individuals wishing to address the Board at this time will be limited to three minutes. The Board is precluded from acting on items raised during Public Comment that are not already on the agenda.  

Description:  (*) Times are estimated.  Items on the Agenda may be taken out of order.  The Board of Trustees may combine two or more agenda items for consideration, and may remove an item from the agenda or delay discussion relating to an item on the agenda at any time. Generally speaking, the item will be heard no earlier than the time indicated.

If copies of the complete agenda (and supporting materials) are desired in advance, they may be obtained at the District Office on the Friday or Monday preceding a regular Tuesday meeting of the Board.  Please contact Caryn Harper at 775-782-5134 or Charper@dcsd.k12.nv.us.

Notice to Individuals with Disabilities:  Members of the public who require special assistance or accommodations are asked to notify the District Administration at 1638 Mono Avenue, Minden, Nevada, 89423, or by calling 782-5134, so that such notification is received at least twenty four (24) hours prior to the meeting.  In conformance with the Open Meeting Law, it is hereby noted that the agenda for the meeting of the Douglas County School Board of Trustees has been posted at the following locations:

Douglas County School District, Minden, NV
District website:  www.dcsd.k12.nv.us
State of Nevada website:  https://notice.nv.gov