January 10, 2023 at 4:00 PM - Regular Board Meeting

Description:  The Trustees reserve the right to take items in a different order to accomplish business in the most efficient manner.

Description:  Information concerning the following consent items has been forwarded to each Board Member for study prior to this meeting.  Unless a Trustee or member of the audience has a question concerning a particular item and asks that it be withdrawn from the consent list, the items are approved at one time by the Board of Trustees.  
Note:  If one of the following items is removed for discussion, it will be heard at the end of the consent items.  

Description:  Attached are Minutes of the Regular Board Meeting of December 13, 2022 for review and approval. 

RECOMMENDATION:  Approve the Minutes of the Regular Board Meeting of December 13, 2022.

Description:  A complete list of payments contained in Accounts Payable Special Vouchers numbers 2354, 2355, 2356, 2357, 2358, 2359, 2360, 2361  and Regular Run Voucher Numbers 2362 and 2363  are attached. Vouchers have been prepared in accordance to state law and copies of the Vouchers are available for review by the public at the Superintendent's office prior to the meeting.

RECOMMENDATION: Approve Special Run Voucher Numbers  2354, 2355, 2356, 2357, 2358, 2359, 2360, 2361 and Regular Run Voucher Number 2362 and 2363.

Description:  Listed on the Personnel Report No. 23-01 are personnel actions presented for consideration by the Board of Trustees.  Salaries for individuals employed will be determined in accordance with salary regulations of the District. 
 
RECOMMENDATION:  Approve personnel actions in Personnel Report No.  23-01.

Description:  A complete list of budget adjustments made by the Director of Business Services during the recent course of business is provided for review and approval by the Board of Trustees as required by NRS 354.598005.

RECOMMENDATION:  Approve the Budget Voucher Adjustments as submitted. 

Description:  Shannon Brown, Executive Director of Education Services, has submitted an updated Dual Credit Course List.  Each Semester, high school students register for courses with area community colleges for which they are eligible to apply for dual credit towards their high school graduation requirements.  Nevada Revised Statutes 389.160 requires that the Board of Trustees of each county school district prescribe the courses for which students may receive credit and the amount of credit allowed.  The Board of Trustees approves the master list of dual credit courses for Western Nevada and Truckee Meadows Community College courses.  If approved by the Board, these courses would create a master list from which students are eligible to receive both high school credit and college credit.  

RECOMMENDATION:  Approve the Dual Credit Course List as presented.  

Description:  DCSD  Executive Director of Educational Services, Shannon Brown, has provided a data report detailing the bullying, behavior, suspensions, and expulsions from October 1, 2022-December 31, 2022.

Description:  The District requests authorization to apply for funding for the programs including, but not limited to the list provided. 

RECOMMENDATION:  Authorize the District to apply for entitlement and competitive grant funds provided, as well as other grant opportunities that may arise during Calendar Year 2023.

Description:  The District requests authorization to submit an Application to Operate an Alternative Schedule for each of our 2023-24 school calendars.

RECOMMENDATION:  It is recommended the Board of Trustees approve authorization to file an Application to Operate an Alternative Schedule with the Nevada Department of Education for all schools within Douglas County School District for the 2023-24 school year. 

Description:  Nevada Revised Statutes (NRS) provide for specific rights and responsibilities of school district personnel regarding disclosure of test administration and test security irregularities for all district and state mandated examinations.  NRS requires that the Nevada Department of Education submit a written summary of these rights and responsibilities to the District Board of Trustees.  A copy of the written summary has been provided to all school officials within the school district via electronic or hard copy posting.  

Description:  Monthly update on enrollment numbers for each school site is provided to the Board. 

Description:  The Board will discuss, nominate, and take action on the positions of President, Vice President, and Clerk. 

Description:  Per NRS 386.310, the Board is required to organize at a regular meeting held in January.  The Board will discuss and take possible action on the following:
A.  Approve membership in the Nevada Association of School Boards (NASB).
B.  Designate the Record Courier as the newspaper to be utilized for all legally required notices.
C.  Designate regular meetings of the Board of Trustees to be held on the second Tuesday of each month at 4:00 p.m. at either a "Valley" location or a "Lake" location unless otherwise announced as follows:  

4-C. Regularly Scheduled Board Meeting Dates - Additional meetings will be scheduled as necessary. 
 Date                                                         Location                                                           Time
Tuesday, February 14, 2023                    Valley                                                           4:00 p.m.
Tuesday, March 14, 2023                         Valley                                                          4:00 p.m.
Tuesday, April 11, 2023                            Lake                                                             4:00 p.m.
Tuesday, May 16, 2023                            Valley (Budget Hearing)                           4:00 p.m.
Tuesday, June 13, 2023                            Valley                                                           4:00 p.m.
Tuesday, July 11, 2023                              Valley                                                          4:00 p.m.
Tuesday, August 8, 2023                          Valley                                                           4:00 p.m.
Tuesday, September 12, 2023                 Valley                                                          4:00 p.m.
Tuesday, October 10, 2023                      Valley                                                          4:00 p.m.
Tuesday, November 14, 2023                  Lake                                                            4:00 p.m.
Tuesday, December 12, 2023                  Valley                                                          4:00 p.m.
Tuesday, January 9, 2024                         Valley                                                          4:00 p.m.

RECOMMENDATION:  Approve the Annual Organization for 2023.

Description:  The Board will make recommendations for representation on numerous committees and boards.  It will take action to designate a representative and an alternate representative for each listed body. 

A. Debt Management Commission
B. Nevada Association of School Boards - Board of Directors
C. Douglas County Parks and Recreation Board
D. Liaison Between Board and County Commission and Planning
E. School Safety Task Force
F. Expulsion Hearing Subcommittee
G. Employee Relations Communications Committee
H. Liaison to Parent Teacher Organizations
I. Liaison to Tahoe/Douglas Chamber of Commerce
J. Liaison to Carson Valley Chamber of Commerce
K. Career and Technical Committee
L. Gifted and Talented Task Force
M. Legislative Liaison 
N. Construction Maintenance Sub-Committee
O. DCSD Grading Committee

RECOMMENDATION:   Approve the Appointment of Board Representatives.  

Description:  Heather Jackson, the representative for DCSD on the NASB Board of Directors, will present details of NASB accomplishments, current issues, and goals.

Description:  Brief updates from the Board regarding District activities. 

Description:  Each month the Board President will share "good news", which may include recognizing employees, students, and/or groups. 

Description:  Director of Facilities, Phil Demus, will provide an update of DCSD's current and future maintenance and construction projects.  

Description:  Superintendent, Keith Lewis, will report to the Board regarding activities of the past month and upcoming District events that may be of interest to them. 

Description:  The Board will consider awarding a bid for services to Mt. Rose Heating and Air Conditioning Inc. for the Douglas High School HVAC Improvement Project, in the amount of $2,084,000.00.

RECOMMENDATION:  It is recommended that the Board award the bid for the Douglas High School HVAC Improvement Project to Mt. Rose Heating and Air Conditioning Inc. in the amount of $2,084,000.000 as recommended by Director of Facilities, Phil Demus and Project Manager, Scott McCullough. 

Description:  DCSD CTE Coordinator, Cade Baligad, will provide the Board with an update of the district's Career and Technical Education Program.  

Description:  Nevada Assembly Bill 225 requires training for school board members and Douglas County School District staff about bullying.  Executive Director, Shannon Brwon, will provide the board with this required training.  

Description:  The Board will consider designating Special Education Teacher as a position qualifying to be filled under Critical Shortage Need.  The District has had a very difficult time recruiting qualified candidates to fill multiple positions currently open in the district.  Designating this position as Critical Shortage Need, if approved by the State, will enable the District to consider candidates who have previously retired within the State, but have a desire to fill the position until it can be filled by an otherwise qualified candidate. 

RECOMMENDATION:  It is recommended that the Board approve the requested positions for Critical Shortage Need. 

Description:  Comments from the public are invited at this time on topics not specifically addressed elsewhere in the agenda.  A sign-up sheet is provided and individuals who wish to address the Board are asked to indicate their desire to speak and the topic about which they will speak.  Individuals wishing to address the Board at this time will be limited to three minutes. The Board is precluded from acting on items raised during Public Comment that are not already on the agenda.  

Description:  The Board will discuss holding a board workshop and the format to be used.

RECOMMENDATION:  It is recommended that the Board approve a board workshop and direct Superintendent Lewis and staff to schedule and plan the workshop.  

Description:  The Board will discuss and/or take action on creating or recognizing an already-or soon-to-be formed parent group that will comment on agenda items that it finds worthy of comment.   

Description:  Superintendent Lewis will discuss board policy review being conducted by District staff with the Board. 

Description:  The Board will recess to closed session in order to discuss matters with its management representatives pursuant to NRS 288.220(4).

Description:  The Board will seek requests from its members for items to be placed on future meeting agendas in accordance with its policies.  The Board will discuss all agenda items on the list and prioritize those it wishes to come forward at the next Board Meeting. 

Description:  Comments from the public are invited at this time on topics not specifically addressed elsewhere in the agenda.  A sign-up sheet is provided and individuals who wish to address the Board are asked to indicate their desire to speak and the topic about which they will speak. Individuals wishing to address the Board at this time will be limited to three minutes. The Board is precluded from acting on items raised during Public Comment that are not already on the agenda.  

Description:  (*) Times are estimated.  Items on the Agenda may be taken out of order.  The Board of Trustees may combine two or more agenda items for consideration, and may remove an item from the agenda or delay discussion relating to an item on the agenda at any time. Generally speaking, the item will be heard no earlier than the time indicated.

If copies of the complete agenda (and supporting materials) are desired in advance, they may be obtained at the District Office on the Friday or Monday preceding a regular Tuesday meeting of the Board.  Please contact Caryn Harper at 775-782-5134 or Charper@dcsd.k12.nv.us.

Notice to Individuals with Disabilities:  Members of the public who require special assistance or accommodations are asked to notify the District Administration at 1638 Mono Avenue, Minden, Nevada, 89423, or by calling 782-5134, so that such notification is received at least twenty four (24) hours prior to the meeting.  In conformance with the Open Meeting Law, it is hereby noted that the agenda for the meeting of the Douglas County School Board of Trustees has been posted at the following locations:

Douglas County School District, Minden, NV
District website:  www.dcsd.k12.nv.us
State of Nevada website:  https://notice.nv.gov