June 14, 2022 at 4:00 PM - Regular Board Meeting

Description:  The Trustees reserve the right to take items in a different order to accomplish business in the most efficient manner.

Description:  Information concerning the following consent items has been forwarded to each Board Member for study prior to this meeting.  Unless a Trustee or member of the audience has a question concerning a particular item and asks that it be withdrawn from the consent list, the items are approved at one time by the Board of Trustees.  
Note:  If one of the following items is removed for discussion, it will be heard at the end of the consent items.  

Description:  Attached are Minutes of the Regular Board Meeting of May 17, 2022 for review and approval. 

RECOMMENDATION:  Approve the Minutes of the Regular Board Meeting of May 17, 2022.

Description:  Attached are Minutes of the Strategic Plan Meeting of May 12, 2022 for review and approval. 

RECOMMENDATION:  Approve the Minutes of the Strategic Plan Meeting of May 12, 2022.

Description:  A complete list of payments contained in Accounts Payable Special Vouchers numbers 9919, 9918, 9917, 9916, 9915, 9914, 9913, 9912,  and Regular Run Voucher Number 9911 and 9910  are attached. Vouchers have been prepared in accordance to state law and copies of the Vouchers are available for review by the public at the Superintendent's office prior to the meeting.

RECOMMENDATION: Approve Special Run Voucher Numbers  9919, 9918, 9917, 9916, 9915, 9914, 9913, 9912, and Regular Run Voucher Number 9911 and 9910.

Description:  Listed on the Personnel Report No. 22-06 are personnel actions presented for consideration by the Board of Trustees.  Salaries for individuals employed will be determined in accordance with salary regulations of the District. 
 
RECOMMENDATION:  Approve personnel actions in Personnel Report No.  22-06.

Description:  A complete list of budget adjustments made by the Director of Business Services during the recent course of business is provided for review and approval by the Board of Trustees as required by NRS 354.598005.

RECOMMENDATION:  Approve the Budget Voucher Adjustments as submitted. 

Description:  Per NRS 388.245, the School District must provide the district's safety plan, Emergency Operations Plan, to the Board of Trustees.  Per NRS 388.243 the plan was reviewed by the School District Emergency Operations Plan Development Committee on May 25, 2022 and recommended for approval.  DCSD Assistant Director of Educational Services, Shannon Brown, has provided a list reflecting the changes made to the manual for this year. 

Description:  Monthly update on enrollment numbers for each school site is provided to the Board. 

Description:  We would like to acknowledge and express our sincere gratitude to the employees who have, or will be, retiring from Douglas County School District this year.   The District would like to say "thank you" for the many hours and commitment each of them have given to the education of our students. 

Thank You and Best Wishes to the following staff!!

ADMINISTRATIVE:  Rommy Cronin-Mack, Brian Frazier, Melissa Rains, Ken Stoll, Nancy White, Wendi Yankoskie.

CERTIFIED: Angela Abawai, Shari Andreasen, Dana Blane, Lorita Browning, Susan Bullard, Callie Campbell-Parr, Monique Condon, Mary Kay Dale, Sarah Frazier, Barbara Gerland, Sherrie Higgins, Andrew Holmberg, John Houghton, Paulette Irving, Carol Kamholz, Pam Katzorke, Lori Korzeniewski, Heather McCain, Nancy McCullough, Kelli McHenry, Trich Michitarian, Melinda Neilander, Bradley Newlon, Mary Stoll, Laura WIlliams, Lisa Wilson.

CLASSIFIED: Justino Aguilar-Navarro, Sheila Anderson, Roy Aronds, Teri Dallas, Paula Donnatin, Jeff Fox, Margaret Guzman, Tracy Herrick Leona Pupich, James Simpson, Helen Stromberg, Cathy Tison, Diane Walker, Angela Wold, Roxanne Young. 

Description:  Heather Jackson, the representative for DCSD on the NASB Board of Directors, will present details of NASB accomplishments, current issues, and goals.

Description:  Brief updates from the Board regarding District activities. 

Description:  Each month the Board President will share "good news", which may include recognizing employees, students, and/or groups. 

Description:  Superintendent, Keith Lewis, will report to the Board regarding activities of the past month and upcoming District events that may be of interest to them. 
Below is a summary of donations received by school sites over the last month.  The District wishes to acknowledge and thank the generosity of all donors on behalf of the students we serve. 
Douglas High School
Carson Valley Medical Center-$3248.60 to use for the purchase of two AED units
Gardnerville Elementary School
Delta Kappa Gamma Society-$250 Nevada Apple Grant for the GES Garden project 

Description:  In accordance with Nevada Revised Statutes, Nevada Administrative Code and Department of Taxation Regulations, it is necessary to consider adoption of the following resolutions in order to make final amendments and augmentations to the District's 2021-2022 budgets: 
No. 22-02 "Resolution to  Amend the General Fund for the Fiscal Year 2021-2022"
No. 22-03 "Resolution to Augment and Amend Certain Funds (to which ad valorem taxes are not allocated) for Fiscal Year 2021-2022"
All budget amendments and augmentations, both revenues and expenditures, included in the Resolutions are adjustments made to reflect financial events that have occurred after December of 2021 - the last time that the District amended District budgets.  Copies of the Resolutions and supporting data are included in each Board Member's agenda packet.  These amendments are intended as final budget adjustments for fiscal year 2021-2022, and action is required to make them effective in accordance with Nevada Revised Statutes.

RECOMMENDATION:  By separate actions, (1) Adopt Resolution No. 22-02, and (2) Adopt Resolution No. 22-03 as submitted by Business Services.

Description:  As part of its annual organization, at the January 2022 Board Meeting, the Board approved the schedule of Board Meetings for the 2022 calendar year (February 2022-January 2023).  The schedule offered extends the meeting location assignments through the end of the school year (February 2023-June 2023).

RECOMMENDATION:  Approve Board meeting dates and locations for the 2022-2023 school year. 

Description:  The District, through agent Brandon Lewis of USI Insurance Services, has obtained renewal quotes for the District's Property and Casualty (P&C) Insurance coverage.  Included in each Board Member's packet is an Executive Summary and Coverage Summary of renewal quotes from the Nevada Public Agency Insurance Pool (NPAIP).  With no change in the current, $10,000 property and liability deductibles, there was an approximate increase in the renewal premium of 5.9% through the Nevada Public Agency Insurance Pool (NPAIP).  The Property and Casualty premium would increase from $820,964 to $869,282.  NPAIP continues to provide a wide range of additional services and resources provided to DCSD, including an Employee Assistance Program, HR Resources Consulting, E-Learning, Email Security Training, school safety operations consulting, and other risk management services.  

RECOMMENDATION:   Direct staff to renew the District's Property and Casualty Liability Coverage through the Nevada Public Agency Insurance Pool (NPAIP) for the period of July 1, 2021 through June 30, 2022 as presented.  Funding of the insurance premium is through the General Fund. 

Description:  Following a market analysis conducted through agent Brandon Lewis of USI Insurance Services, the Board will consider renewal options for the District's Excess Workers' Compensation Insurance and Workers' Compensation Bond coverage. 

RECOMMENDATION: Approve a one-year renewal of the District's Excess Workers' Compensation with US Specialty (Star Insurance Company) and Workers' Compensation Bond coverage with Safety National.  Authorize the Superintendent to prospectively approve changes in coverage required by the State for the bond or due to changes in payroll expenses.  The expenses will be funded out of the District's Self-Insured Workers' Compensation Fund. 

Description:  The Board will consider designating Secondary Teachers as a position qualifying to be filled under Critical Shortage Need.  The District has had a very difficult time recruiting qualified candidates to fill multiple positions currently open in the district.  Designating this position as Critical Shortage Need, if approved by the State, will enable the District to consider candidates who have previously retired within the State, but have a desire to fill the position until it can be filled by an otherwise qualified candidate.

RECOMMENDATION:  It is recommended that the Board approve the requested position for Critical Shortage Need. 

Description:  The Board will discuss reopening the contract of Superintendent Lewis, and the process to be used for negotiating language and compensation to the Superintendent.

Description:  Comments from the public are invited at this time on topics not specifically addressed elsewhere in the agenda.  A sign-up sheet is provided and individuals who wish to address the Board are asked to indicate their desire to speak and the topic about which they will speak.  Individuals wishing to address the Board at this time will be limited to three minutes. The Board is precluded from acting on items raised during Public Comment that are not already on the agenda.  

Description:  The Board will recess to closed session in order to discuss matters with its management representatives pursuant to NRS 288.220(4).

Description:  The District has reached an agreement on a Memorandum of Understanding regarding a salary increase with the Douglas County Professional Educators Association and Douglas County Support Staff Organization for 2022-23.

RECOMMENDATION:  Approve the agreement on salary increase with the Douglas County Professional Educators Association and Douglas County Support Staff Organization.  

Description:  The District, having participated in the Meet & Confer process, has reached agreement on a Memorandum of Understanding regarding a salary increase with the Douglas County Administrators Association, Classified Supervisors and Professional Employees, Confidential Employees, and DCSD Cabinet for 2022-23.

RECOMMENDATION:  Approve the agreement on a salary increase with the Douglas County Administrators Association, Classified Supervisors and Professional Employees, Confidential Employees, and DCSD Cabinet for 2022-23.

Description:  The Board will seek requests from its members for items to be placed on future meeting agendas in accordance with its policies.  The Board will discuss all agenda items on the list and prioritize those it wishes to come forward at the next Board Meeting. 

Description:  Comments from the public are invited at this time on topics not specifically addressed elsewhere in the agenda.  A sign-up sheet is provided and individuals who wish to address the Board are asked to indicate their desire to speak and the topic about which they will speak. Individuals wishing to address the Board at this time will be limited to three minutes. The Board is precluded from acting on items raised during Public Comment that are not already on the agenda.  

Description:  (*) Times are estimated.  Items on the Agenda may be taken out of order.  The Board of Trustees may combine two or more agenda items for consideration, and may remove an item from the agenda or delay discussion relating to an item on the agenda at any time. Generally speaking, the item will be heard no earlier than the time indicated.

If copies of the complete agenda (and supporting materials) are desired in advance, they may be obtained at the District Office on the Friday or Monday preceding a regular Tuesday meeting of the Board.  Please contact Caryn Harper at 775-782-5134 or Charper@dcsd.k12.nv.us.

Notice to Individuals with Disabilities:  Members of the public who require special assistance or accommodations are asked to notify the District Administration at 1638 Mono Avenue, Minden, Nevada, 89423, or by calling 782-5134, so that such notification is received at least twenty four (24) hours prior to the meeting.  In conformance with the Open Meeting Law, it is hereby noted that the agenda for the meeting of the Douglas County School Board of Trustees has been posted at the following locations:

Douglas County School District, Minden, NV
District website:  www.dcsd.k12.nv.us
State of Nevada website:  https://notice.nv.gov