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April 6, 2021 at 4:00 PM - Regular Board Meeting

Agenda
1. Call to Order
1.A. Pledge of Allegiance
1.B. Approval of a Flexible Agenda (For Possible Action)
Description:  The Trustees reserve the right to take items in a different order to accomplish business in the most efficient manner.
2. Consent Items SG-G (For Possible Action)
Description:  Information concerning the following consent items has been forwarded to each Board Member for study prior to this meeting.  Unless a Trustee or member of the audience has a question concerning a particular item and asks that it be withdrawn from the consent list, the items are approved at one time by the Board of Trustees.  
Note:  If one of the following items is removed for discussion, it will be heard at the end of the consent items.  
2.A. Minutes of the Regular Board Meeting of March 9, 2021
Description:  Attached are Minutes of the Regular Board Meeting of March 9, 2021 for review and approval. 

RECOMMENDATION:  Approve the Minutes of the Regular Board Meeting of March 9, 2021.
2.B. Accounts Payable Special and Regular Run Vouchers
Description:  A complete list of payments contained in Accounts Payable Special Vouchers numbers 2177, 2178, 2179, 2180 ,2181, 2182, 2183, 2184, 2185, 2186  and Regular Run Voucher Number 2187 and 2188  are attached. Vouchers have been prepared in accordance to state law and copies of the Vouchers are available for review by the public at the Superintendent's office prior to the meeting.

RECOMMENDATION: Approve Special Run Voucher Numbers 2177, 2178, 2179, 2180 ,2181, 2182, 2183, 2184, 2185, 2186  and Regular Run Voucher Number 2187 and 2188
Attachments: (1)
2.C. Personnel Report No. 21-04
Description:  Listed on the Personnel Report No. 21-04 are personnel actions presented for consideration by the Board of Trustees.  Salaries for individuals employed will be determined in accordance with salary regulations of the District. 
 
RECOMMENDATION:  Approve personnel actions in Personnel Report No.  21-04.
Attachments: (1)
2.D. Budget Voucher Adjustments 
Description:  A complete list of budget adjustments made by the Director of Business Services during the recent course of business is provided for review and approval by the Board of Trustees as required by NRS 354.598005.

RECOMMENDATION:  Approve the Budget Voucher Adjustments as submitted. 
Attachments: (1)
2.E. Second Reading of Board Policy No. 509 - Control of Contagious and Infectious Diseases 
Description:   Board Policy No. 509 - Control of Contagious and Infectious Diseases is presented as a second reading.  

RECOMMENDATION:   Approve proposed changes to Board Policy No. 509-Control of Contagious and Infectious Diseases as a second reading.  
Attachments: (1)
2.F. Second Reading of Article V- Organization 
Description:  Article V - Organization is presented as a second reading. 

RECOMMENDATION:  Approve the second reading of changes made to Article V - Organization, as proposed. 
Attachments: (1)
2.G. Bullying/Behavior Quarterly Report - Quarter 3 (Information Only)
Description:  DCSD Executive Director of Educational Services Area 4, Melissa Rains, has provided a data report detailing the bullying, behavior, suspensions, and expulsions from January 1, 2021-March 31, 2021.
2.H. Monthly Update of  Enrollment Counts (Information Only)
Description:  Monthly update on enrollment numbers for each school site is provided to the Board. 
3. Introduction and Special Recognition SG-C&R (Special Recognition)
4. Nevada Association of School Boards (NASB) Report  SG-G (Information and Discussion)
Description:  Linda Gilkerson, NASB Director,  will present details of NASB accomplishments, current issues, and goals.
5. Board Reports SG-G, C&R (Information and Discussion)
Description:  Brief updates from the Board regarding District activities. 
6. Correspondence 
7. Superintendent Report SG-G (Administrative Report) 
Description:  Superintendent, Keith Lewis, will report to the Board regarding activities of the past month and upcoming District events that may be of interest to them. 
Below is a summary of donations received by school sites over the last month.  The District wishes to acknowledge and thank the generosity of all donors on behalf of the students we serve.  
Jacks Valley Elementary
*Matt Carter of Carter Realty Group - $200 in Starbucks Coffee
*Grace Community Church-$250 in audio visual equipment
8. Carpet Maintenance Project Contract Approval (Discussion and For Possible Action)
Description:  The Board will consider awarding a bid for servies to BT Mancini for the DCSD Carpet Maintenance Project, in the amount of $82,103.00.

RECOMMENDATION:  It is recommended that the Board award the bid for the DCSD Carpet Maintenance Project to BT Mancini, in the amount of $82,103.00 as recommended by Director of Facilities, Phil Demus and Project Manager, Scott McCullough.  
9. Painting Maintenance Project Contract Approval (Discussion and For Possible Action)
Description:  The Board will consider awarding a bid for services to Olympus and Associates for the DCSD Painting Maintenance Project, in the amount of $89,300.00.

RECOMMENDATION:  It is recommended that the Board award the bid for the DCSD Painting Maintenance Project to Olympus and Associates, in the amount of $89,300.00 as recommended by Director of Facilities, Phil Demus and Project Manager, Scott McCullough.  
10. CC Meneley HVAC Project Contract Approval (Discussion and For Possible Action)
Description:  The Board will consider awarding a bid for services to ACCO Engineered Systems Inc. for the CC Meneley HVAC Project, in the amount of $395,500.00.

RECOMMENDATION:  It is recommended that the Board award the bid for the CC Meneley HVAC Project to ACCO Engineered Systems Inc., in the amount of $395,000 as recommended by Director of Facilities, Phil Demus and Project Manager, Scott McCullough.  
11. Consideration of 2021-2022 Tentative Budget and Scheduling of Public Hearing on Tuesday, May 18, 2021 SG-G (Discussion and For Possible Action)
Description:  Included in each Board Member's agenda packet is a copy of the District's proposed 2021-22 tentative budget.  NRS 354.596 requires that all school districts approve and file a balanced tentative budget with the Nevada Department of Taxation by April 15.  The statute further requires that the District hold a hearing on their tentative budget not sooner than the third Monday in May and not later than that last day of May.
Included in each Board Member's agenda packet is a summary of the General Fund appropriations as well as the projected budgets for all other funds. 
The projected budget is balanced.  It is expected that any revisions to the April Tentative Budget in terms of projected revenues or expenditures will be made and reviewed at the May 18th public hearing.

RECOMMENDATION:  Approve the FY 2021-2022 Douglas County School District Tentative Budget and declare a public hearing on the budget for Tuesday, May 18, 2021, at 4:30 p.m. at the Douglas High School Media Center, 1670 Hwy 88, Minden, Nevada 89423.
12. Lake Schools Advisory Committee Meeting Update (Information Only)
Description:  The Lake Schools administrators, Shawn Lear and Sean Ryan, along with committee members will provided the Board with an update regarding the work fo the Lake Schools Advisory Committee.  
13. Discussion Regarding Trustee Evaluation Sub-Committee SG-G (Discuission and For Possible Action)
Description:  The Board will discuss the work of the Trustee Evaluation Sub-Committee, which could include possible action on whether to continue work in the development of a board evaluation tool.  The Board may also discuss and take action to replace former trustees Karen Chessell and Keith Byer, who served on this sub-committee. 

RECOMMENDATION:  None.
14. Future Board Agenda Item-Disussion on Standards Based Grading SG-AS (Discussion and For Possible Action)
Description:  As a follow-up to prior board action, Education Services Exective Director of Area 3, Rommy Cronin-Mack, will provide information on grading practices in the district, including standards-based grading.  The Board may act to clarify prior action taken regarding standards-based grading and/or standards-based reporting at the secondary level.  

RECOMMENDATION:  None. 
15. Public Comment (5:30 p.m.)
Description:  Comments from the public are invited at this time on topics not specifically addressed elsewhere in the agenda.  A sign-up sheet is provided and individuals who wish to address the Board are asked to indicate their desire to speak and the topic about which they will speak.  Individuals wishing to address the Board at this time will be limited to three minutes. The Board is precluded from acting on items raised during Public Comment that are not already on the agenda.  
16. Future Board Agenda Item- Discussion Regarding Selection of Representatives to Committees and Expulsions SG-G (Discussion and For Possible Action)
Description:  The Board will discuss a protocol which addresses how representatives are assigned to board committees, expulsions, etc.  Discussion may also include a protocol for resolving deadlocks which may occur. 

RECOMMENDATION:  None. 
17. Closed Session (Discussion and For Possible Action)
Description:  The Board will recess to closed session in order to discuss matters with its management representatives pursuant to NRS 288.220(4).
18. Prioritizing Agenda-Possible Items for Future Board Meetings (Discussion and For Possible Action)
Description:  The Board will seek requests from its members for items to be placed on future meeting agendas in accordance with its policies.  The Board will discuss all agenda items on the list and prioritize those it wishes to come forward at the next Board Meeting. 
Attachments: (1)
19. Public Comment
Description:  Comments from the public are invited at this time on topics not specifically addressed elsewhere in the agenda.  A sign-up sheet is provided and individuals who wish to address the Board are asked to indicate their desire to speak and the topic about which they will speak. Individuals wishing to address the Board at this time will be limited to three minutes. The Board is precluded from acting on items raised during Public Comment that are not already on the agenda.  
20. Adjournment 
Description:  (*) Times are estimated.  Items on the Agenda may be taken out of order.  The Board of Trustees may combine two or more agenda items for consideration, and may remove an item from the agenda or delay discussion relating to an item on the agenda at any time. Generally speaking, the item will be heard no earlier than the time indicated.

If copies of the complete agenda (and supporting materials) are desired in advance, they may be obtained at the District Office on the Friday or Monday preceding a regular Tuesday meeting of the Board.  Please contact Caryn Harper at 775-782-5134 or Charper@dcsd.k12.nv.us.

Notice to Individuals with Disabilities:  Members of the public who require special assistance or accommodations are asked to notify the District Administration at 1638 Mono Avenue, Minden, Nevada, 89423, or by calling 782-5134, so that such notification is received at least twenty four (24) hours prior to the meeting.  In conformance with the Open Meeting Law, it is hereby noted that the agenda for the meeting of the Douglas County School Board of Trustees has been posted at the following locations:

District website:  www.dcsd.k12.nv.us
State of Nevada website:  https://notice.nv.gov
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