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January 12, 2021 at 4:00 PM - Regular Board Meeting

Agenda
1. Call to Order
1.A. Pledge of Allegiance
1.B. Approval of a Flexible Agenda (For Possible Action)
Description:  The Trustees reserve the right to take items in a different order to accomplish business in the most efficient manner.
2. Consent Items SG-G (For Possible Action)
Description:  Information concerning the following consent items has been forwarded to each Board Member for study prior to this meeting.  Unless a Trustee or member of the audience has a question concerning a particular item and asks that it be withdrawn from the consent list, the items are approved at one time by the Board of Trustees.  
Note:  If one of the following items is removed for discussion, it will be heard at the end of the consent items.  
2.A. Minutes of the Regular Board Meeting of December 8, 2020
Description:  Attached are Minutes of the Regular Board Meeting of December 8, 2020 for review and approval. 

RECOMMENDATION:  Approve the Minutes of the Regular Board Meeting of December 8, 2020.
2.B. Accounts Payable Special and Regular Run Vouchers
Description:  A complete list of payments contained in Accounts Payable Special Vouchers numbers 2144, 2145, 2146, 2147 ,2148, 2149, 2150, 2151,   and Regular Run Voucher Number 2152 and 2153  are attached. Vouchers have been prepared in accordance to state law and copies of the Vouchers are available for review by the public at the Superintendent's office prior to the meeting.

RECOMMENDATION: Approve Special Run Voucher Numbers  2144, 2145, 2146, 2147, 2148, 21492150, 2151 and Regular Run Voucher Number 2152 and 2153.
Attachments: (1)
2.C. Personnel Report No. 21-01
Description:  Listed on the Personnel Report No. 21-01 are personnel actions presented for consideration by the Board of Trustees.  Salaries for individuals employed will be determined in accordance with salary regulations of the District. 
 
RECOMMENDATION:  Approve personnel actions in Personnel Report No.  21-01.
Attachments: (1)
2.D. Budget Voucher Adjustments 
Description:  A complete list of budget adjustments made by the Director of Business Services during the recent course of business is provided for review and approval by the Board of Trustees as required by NRS 354.598005.

RECOMMENDATION:  Approve the Budget Voucher Adjustments as submitted. 
Attachments: (1)
2.E. Approval of Dual Credit Course to Master List
Description:  Each semester, high school students register for courses with area community colleges for which they are eligible to apply dual credit toward their high school graduation requirements.  Nevada Revised Statutes 389.160 requires that the Board of Trustees of each county school district prescribe the courses for which students may receive credit and the amount of credit allowed.  The Board of Trustees approves the master list of dual credit courses for Western Nevada and Truckee Meadows Community College courses.  If approved by the Board, these courses would create a master list from which students are eligible to receive both high school credit and college credit. 

RECOMMENDATION:  Approve the Dual Credit Course List as submitted. 
2.F. Application for Grant Funding for Calendar Year 2021
Description:  The District requests authorization to apply for funding for the programs including, but not limited to:
  • Title I, Part A - Improving the Academic Achievement of the Disadvantaged
  • Title I, Part C - Migrant Education
  • Title I, Part D - Neglected, Delinquent, and At-Risk Youth
  • Title II, Part A - Supporting Educators
  • Title II, Technology Formula Grant 
  • Title II, Technology (Infrastructure or Professional Development) Competitive Grant
  • Title III, Limited English Proficient Students
  • Title III, Immigrant Subgrant
  • Title IV, Part A - Student Support and Academic Enrichment
  • Title V, Innovative Programs
  • McKinney-Vento Homeless Assistance Act Subgrants
  • Foster Children Subgrants
  • Special Education Early Childhood
  • Individuals with Disabilities Education Improvement Act (IDEIA) and related mini grants
  • District Assistance Center Subgrants
  • School Repair and Renovation Grant
  • Carl Perkins Vocational Education Act Formula and Competitive Subgrants
  • State and Federal Career and Technical Education Formula and Competitive Subgrants
  • Adult High School Education Subgrants
  • Federal and State School-to-Career Subgrants
  • Advanced Placement Incentive Subgrants
  • Federal and State Technology Subgrants
  • Federal and State Library Grants
  • Federal and State Literacy Subgrants
  • Federal and State Alternative Education Funding
  • Federal and State STEM Subgrants
  • Federal and State Consolidated Subgrants
  • Federal and State Special Education-related Subgrants
  • Federal and State Remediation Subgrants
  • Federal and State Pre-school (ECE) Education Subgrants
  • Federal and State Drug and/or Safety-Related Subgrants
  • State Accountability Systems' Information
  • Federal and State English Language Learners Subgrants
  • Federal and State Full Day Kindergarten Subgrants
  • Federal and State Categorical Funding Subgrants
  • Federal and State School Improvement Subgrants
  • Federal and State Special Funding Opportunities Related to Emergency or Crisis Situations
  • Grant funding related to the implementation of the District's Strategic and District Performance Plans that may become available during a Nevada Legislative Session, Interim Session, or Calendar Year 2021 (parts of FY21 and FY21).
RECOMMENDATION:  Authorize the District to apply for entitlement and competitive grant funds listed, as well as other grant opportunities that may arise during Calendar Year 2021.
2.G. Annual School Calendar Application 2021-22
Description:  The District requests authorization to submit an Application to Operate an Alternative Schedule for each of our 2021-22 school calendars.

RECOMMENDATION:  It is recommended the Board of Trustees approve authorization to file an Application to Operate an Alternative Schedule with the Nevada Department of Education for all schools within Douglas County School District for the 2021-22 school year. 
2.H. Bullying/Behavior Quarterly Report - Quarter 2 (Information Only)
Description:  DCSD Executive Director of Educational Services Area 4, Melissa Rains, has provided a data report detailing the bullying, behavior, suspensions, and expulsions from October 1, 2020-December 31, 2020.
2.I. Monthly Update of  Enrollment Counts (Information Only)
Description:  Monthly update on enrollment numbers for each school site is provided to the Board. 
3. Election of Officers for 2021 SG-G (Discussion and For Possible Action)
Description:  The Board will discuss, nominate, and take action on the positions of President, Vice President, and Clerk. 
4. Annual Organization SG-G (Discussion and For Possible Action)
Description:  The Board will designate a media source for publication of all legally required notices and will designate a meeting schedule with locations for the year 2021. 

A.  Designate the Record Courier as the newspaper to be utilized for all legally required notices.
B.  Designate regular meetings of the Board of Trustees to be held on the second Tuesday of each month at 4:00 p.m. at either a "Valley" location or a "Lake" location unless otherwise announced as follows:  

4-B. Regularly Scheduled Board Meeting Dates - Additional meetings will be scheduled as necessary. 
 Date                                                         Location                                                           Time
Tuesday, February 9, 2021                     Valley                                                           4:00 p.m.
Tuesday, March 9, 2021                          Valley                                                          4:00 p.m.
Tuesday, April 13, 2021                           Lake                                                             4:00 p.m.
Tuesday, May 18, 2021                           Valley (Budget Hearing)                           4:00 p.m.
Tuesday, June 8, 2021                             Valley                                                           4:00 p.m.
Tuesday, July 13, 2021                             Valley                                                          4:00 p.m.
Tuesday, August 10, 2021                       Valley                                                          4:00 p.m.
Tuesday, September 14, 2021                Valley                                                          4:00 p.m.
Tuesday, October 11, 2021                     Valley                                                          4:00 p.m.
Tuesday, November 9, 2021                    Lake                                                            4:00 p.m.
Tuesday, December 14, 2021                 Valley                                                          4:00 p.m.
Tuesday, January 11, 2021                      Valley                                                          4:00 p.m.



RECOMMENDATION:  Approve the Annual Organization for 2021.
5. Appointment of Board Representatives on Committees for 2021 SG-G (Discussion and For Possible Action)
Description:  The Board will make recommendations for representation on numerous committees and boards.  It will take action to designate a representative and an alternate representative for each listed body. 

A. Debt Management Commission
B. Nevada Association of School Boards - Board of Directors
C. Douglas County Parks and Recreation Board
D. Liaison Between Board and County Commission and Planning
E. School Safety Task Force
F. Expulsion Hearing Subcommittee
G. Employee Relations Communications Committee
H. Liaison to Parent Teacher Organizations
I. Liaison to Tahoe/Douglas Chamber of Commerce
J. Liaison to Carson Valley Chamber of Commerce
K. Career and Technical Committee
L. Gifted and Talented Task Force
M. Legislative Liaison 
N. Construction Maintenance Sub-Committee

RECOMMENDATION:   Approve the Appointment of Board Representatives.  
6. Board Reports SG-G, C&R (Information and Discussion)
Description:  Brief updates from the Board regarding District activities. 
7. Correspondence 
8. Superintendent Report SG-G (Administrative Report) 
Description:  Superintendent, Keith Lewis, will report to the Board regarding activities of the past month and upcoming District events that may be of interest to them.
Below is a summary of donations received by school sites over the last month.  The District wishes to acknowledge and thank the generosity of all donors on behalf of the students we serve.  
District Wide
*Cloth Essentials Mask Making Group-Donated 360 masks for use at elementary schools.
*Public Works Department of Carson City-Donated 6 crossing guard jackets.
9. Open Meeting Law Training SG-G (Information and Discussion)
Description:  The Board will receive training, which will apply to NRS 386.327.  This training will specifically address Open Meeting Law, and incorporate a discussion related to Robert's Rules of Order. 
10. Board Protocols SG-G (Discussion and For Possible Action)
Description:  As a follow-up to the November Superintendent-Board workshop, the Board will consider protocols that were discussed. 
11. Adjusted Cohort Graduation Rate SG-AS (Administrative Report)
Description:  Brian Frazier, Education Services Executive Director Area 2, will provide a report on graduation data components for the Douglas County School District Class of 2020.
12. Training on Bullying  SG-G (Information and Discussion)
Description:  Legislation, AB 225, requires training for School Board members, administrators and Douglas County School District Staff about Bullying. 
13. First Reading Board Policy No. 518 - Graduation Requirements SG-G (Discussion and For Possible Action)
Description:  Rommy Cronin-Mack, Executive Director of Education Services, Area 3 will present proposed revisions to the policy to align with the changes in Nevada's diploma options and requirements.

RECOMMENDATION: Approve for first reading, Board Policy No. 518 - Graduation Requirements.
Attachments: (1)
14. Board Proposed Item-Future Board Workshops SG-G (Discussion and For Possible Action)
Description:  The Board will discuss scheduling and the format of future board workshops.  
15. Public Comment (5:30 p.m.)
Description:  Comments from the public are invited at this time on topics not specifically addressed elsewhere in the agenda.  A sign-up sheet is provided and individuals who wish to address the Board are asked to indicate their desire to speak and the topic about which they will speak.  Individuals wishing to address the Board at this time will be limited to three minutes. The Board is precluded from acting on items raised during Public Comment that are not already on the agenda.  
16. Closed Session (Discussion and For Possible Action)
Description:  The Board will recess to closed session in order to discuss matters with its management representatives pursuant to NRS 288.220(4).
17. Prioritizing Agenda-Possible Items for Future Board Meetings SG-G (Discussion and For Possible Action)
Description:  The Board will seek requests from its members for items to be placed on future meeting agendas in accordance with its policies.  The Board will discuss all agenda items on the list and prioritize those it wishes to come forward at the next Board Meeting. 
Attachments: (1)
18. Public Comment
Description:  Comments from the public are invited at this time on topics not specifically addressed elsewhere in the agenda.  A sign-up sheet is provided and individuals who wish to address the Board are asked to indicate their desire to speak and the topic about which they will speak. Individuals wishing to address the Board at this time will be limited to three minutes. The Board is precluded from acting on items raised during Public Comment that are not already on the agenda.  
19. Adjournment 
Description:  (*) Times are estimated.  Items on the Agenda may be taken out of order.  The Board of Trustees may combine two or more agenda items for consideration, and may remove an item from the agenda or delay discussion relating to an item on the agenda at any time. Generally speaking, the item will be heard no earlier than the time indicated.

If copies of the complete agenda (and supporting materials) are desired in advance, they may be obtained at the District Office on the Friday or Monday preceding a regular Tuesday meeting of the Board.  Please contact Caryn Harper at 775-782-5134 or Charper@dcsd.k12.nv.us.

Notice to Individuals with Disabilities:  Members of the public who require special assistance or accommodations are asked to notify the District Administration at 1638 Mono Avenue, Minden, Nevada, 89423, or by calling 782-5134, so that such notification is received at least twenty four (24) hours prior to the meeting.  In conformance with the Open Meeting Law, it is hereby noted that the agenda for the meeting of the Douglas County School Board of Trustees has been posted at the following locations:

District website:  www.dcsd.k12.nv.us
State of Nevada website:  https://notice.nv.gov
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