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December 8, 2020 at 4:00 PM - Regular Board Meeting

Agenda
1. Call to Order
1.A. Pledge of Allegiance
1.B. Approval of a Flexible Agenda (For Possible Action)
Description:  The Trustees reserve the right to take items in a different order to accomplish business in the most efficient manner.
2. Consent Items SG-G (For Possible Action)
Description:  Information concerning the following consent items has been forwarded to each Board Member for study prior to this meeting.  Unless a Trustee or member of the audience has a question concerning a particular item and asks that it be withdrawn from the consent list, the items are approved at one time by the Board of Trustees.  
Note:  If one of the following items is removed for discussion, it will be heard at the end of the consent items.  
2.A. Minutes of the Regular Board Meeting of November 10, 2020
Description:  Attached are Minutes of the Regular Board Meeting of November 10, 2020 for review and approval. 

RECOMMENDATION:  Approve the Minutes of the Regular Board Meeting of November 10, 2020.
2.B. Minutes of the Superintendent and Board of Trustee Workshop of November 18, 2020
Description:  Attached are Minutes of the Superintendent and Board of Trustee Workshop of November 18, 2020.

RECOMMENDATION:  Approve the Minutes of the Superintendent and Board of Trustee Workshop of November 18, 2020.
2.C. Accounts Payable Special and Regular Run Vouchers
Description:  A complete list of payments contained in Accounts Payable Special Vouchers numbers 2136, 2137, 2138, 2139 ,2140, 2141,   and Regular Run Voucher Number 2142 and 2143  are attached. Vouchers have been prepared in accordance to state law and copies of the Vouchers are available for review by the public at the Superintendent's office prior to the meeting.

RECOMMENDATION: Approve Special Run Voucher Numbers  2136, 2137, 2138, 2139, 2140, 2141, and Regular Run Voucher Number 2142 and 2143.
Attachments: (1)
2.D. Personnel Report No. 20-12
Description:  Listed on the Personnel Report No. 20-12 are personnel actions presented for consideration by the Board of Trustees.  Salaries for individuals employed will be determined in accordance with salary regulations of the District. 
 
RECOMMENDATION:  Approve personnel actions in Personnel Report No.  20-12.
2.E. Budget Voucher Adjustments 
Description:  A complete list of budget adjustments made by the Director of Business Services during the recent course of business is provided for review and approval by the Board of Trustees as required by NRS 354.598005.

RECOMMENDATION:  Approve the Budget Voucher Adjustments as submitted. 
Attachments: (1)
2.F. Restated Superintendent Employment Agreement
Description:  The Superintendent's contract was brought forward for revision at the November board meeting.  Attached is the restated contract to include the proposed changes. 

RECOMMENDATION:  Approve the restatement of the Superintendent's contract. 
2.G. DCSD Self-Funded Health Insurance Stop Loss Insurance Renewal
Description:  Included in each Board Member's agenda packet is a copy of the Renewal and Marketing Analysis for the District's self-funded health insurance stop loss insurance renewal.  Also included is a memo summarizing the details leading to unanimous staff and Helath Advisory Committee recommendation to accept the best proposal of stop loss insurance coverage considering both risk and cost. 

Our current stop loss insurance provider, Voya, proposed a 44.7% increase, or $287,326, in premiums for the $200,000 stop loss insurance coverage that we currently have.  Voya also provided proposals for stop loss coverage of $225,000 and $250,000.

Our broker, LP Insurance Services, also sought bids from twenty (20) other insurance carriers as part of the process.   Seventeen (17) of the carriers declined to provide a quote, as they did not deem their proposal would be competitive with Voya.  The two other carriers that provided a quote were Anthem and Standard Life.

The committee recommends that the District continue with Voya as the provider of stop loss insurance coverage for Douglas County School District. 

However, they recommend increasing the District's stop loss level from $200,000 to $250,000.  The increase in stop loss level will cost the District $699,039 in premiums, which is 8.7% or $55,928 increase in premiums from the current cost.  Specific rates for Employees will increase from $49.58 to $54.08, and Employee + Family will increase from $114.06 to $123.55, over prior year contract.  Funding to come from the Self-Insured Health Insurance Fund.

RECOMMENDATION:  Authorize Joe Girdner, Executive Director of Human Resources, to approve a contract for excess stop loss insurance for the District's self-funded health insurance plan with Voya at a stop loss level of $250,000 with a Laser of 1.5M for one claimant.  Funding to come from the Self-Insured Health Insurance Fund. 
2.H. Monthly Update of  Enrollment Counts (Information Only)
Description:  Monthly update on enrollment numbers for each school site is provided to the Board. 
3. Introduction and Special Recognition SG-C&R (Special Recognition)
4. Nevada Association of School Boards (NASB) Report  SG-G (Information and Discussion)
Description:  Karen Chessell, NASB Director,  will present details of NASB accomplishments, current issues, and goals.
5. Board Reports SG-G, C&R (Information and Discussion)
Description:  Brief updates from the Board regarding District activities. 
6. Correspondence 
7. Superintendent Report SG-G (Administrative Report) 
Description:  Superintendent, Keith Lewis, will report to the Board regarding activities of the past month and upcoming District events that may be of interest to them. 
Below is a summary of donations received by school sites over the last month.  The District wishes to acknowledge and thank the generosity of all donors on behalf of the students we serve.  

District Wide
*Karen Votraw-Gysen-Donated copies of her book Toby, The Almost Forgotten Toboggan to every elementary classroom, and to the elementary and middle school libraries.
*Koerner Group REMAX Realty Affiliates-Donated gift bags for staff at secondary schools and $2200 split and distributed between all elementary schools
Jacks Valley Elementary
*Genoa Community Church- Donated $1500
8. Acceptance of Financial Audit for Fiscal Year Ended June 30, 2020 SG-G (Discussion and For Possible Action)
Description:  Included in each Board Member's agenda packet is a  copy of the 2019-20 independent external financial audit report covering the District Funds. Certified Public Accountants from the Silva, Sceirine & Associates, LLC firm audited the District's financial statements and will review the audit and highlight notable and or required discussion items within the report.  The report presents the District's audited financial position as of June 30,  2020, and the results of financial operations for same.  The auditors found no material recommendations.  Additionally, there are no findings attributable to the fiscal year 2019-2020.  External auditors and staff will be available to answer questions.
 
RECOMMENDATION:  Approve the 2019-2020 Independent Audit Report and direct Sue Estes, Director of Business Services, to file the report as Public Record in accordance with NRS 354.624.
Attachments: (1)
9. Consideration of 2020-21 Budget Augmentations and Amendments SG-G (Discussion and For Possible Action)
Description:  Each year in December, when actual enrollment, actual employee contracts, and actual fund balances from the prior year are known, along with finalized legislative support and revenues, the District augments and/or amends all of its fund budgets to incorporate the financial effects of the new information into District budgets.  At this time, all revenue and expenditure accounts are reviewed and revised based on the latest information available.  Nevada Revised Statute 354.598005 requires such a revised budget be filed with the State by January 1st of each year.  

In Accordance with Nevada Revised Statues and Nevada Administrative Code, the adoption of the following resolutions is necessary in order to officially make budget amendments and augmentations to the District's 2020-21 budgets. 

No. 20-04, "Resolution to Augment the General Fund Budget of the Douglas County School District for the 2020-21 Fiscal Year"

No. 20-05, "Resolution to Augment Special Revenue Funds (to which ad valorem taxes are not allocated) of the Douglas County School District for the 2020-21 Fiscal Year"

No. 20-06,  "Resolution to Amend the Debt Service Fund Budget of the Douglas County School District for the 2020-21 Fiscal Year"

Included in each Board Member's agenda packet are copies of the Resolutions and supporting data including summary highlights of the expenditure changes in the District's General Fund and a detailed breakdown of General Fund resource changes.  Staff will be prepared to discuss these 2020-21 budget changes in detail, and answer Board Member's questions. 

RECOMMENDATION:  Adopt each Resolution independently as proposed.
       -Adopt Resolution No. 20-04 in its entirety
       -Adopt Resolution No. 20-05 in its entirety
       -Adopt Resolution No. 20-06 in its entirety
10. Partners Across the Community SG-C, G (Information and Discussion)
Description:  Jeannie Dwyer, Executive Director of Special Services, will present an informational update on the implementation of the Partners Across our Community (PAC) Program, which is a new district program to help students with disabilities gain meaningful employment.  
11. Superintendent Goal Setting SG-G (Discussion and For Possible Action)
Description:  Superintendent, Keith Lewis, brought forward his 2020-21 professional goals at the November board meeting.  Based on input from the Board, the Superintendent has revised his proposed goals. 

RECOMMENDATION:  It is recommended the Board approve Superintendent Lewis' professional goals as proposed. 
12. Board Proposed Item-Bidding Sub-Committee Follow-Up SG-G (Discussion and For Possible Action)
Description:  Superintendent Lewis will bring forward recommendations from district staff related to bidding processes. 
13. Board Proposed Item-Distribution of Good News to the Public SG-G, C (Discussion and For Possible Action)
Description:  The Board will consider a new district-wide program, "Attitude of Gratitude", which will recognize DCSD staff for going above and beyond what is expected. 

RECOMMENDATION:  It is recommended the Board approve the implementation of the "Attitude of Gratitude" program. 
14. Public Comment (5:30 p.m.)
Description:  Comments from the public are invited at this time on topics not specifically addressed elsewhere in the agenda.  A sign-up sheet is provided and individuals who wish to address the Board are asked to indicate their desire to speak and the topic about which they will speak.  Individuals wishing to address the Board at this time will be limited to three minutes. The Board is precluded from acting on items raised during Public Comment that are not already on the agenda.  
15. Closed Session (Discussion and For Possible Action)
Description:  The Board will recess to closed session in order to discuss matters with its management representatives pursuant to NRS 288.220(4).
16. Prioritizing Agenda-Possible Items for Future Board Meetings SG-G (Discussion and For Possible Action)
Description:  The Board will seek requests from its members for items to be placed on future meeting agendas in accordance with its policies.  The Board will discuss all agenda items on the list and prioritize those it wishes to come forward at the next Board Meeting. 
Attachments: (1)
17. Public Comment
Description:  Comments from the public are invited at this time on topics not specifically addressed elsewhere in the agenda.  A sign-up sheet is provided and individuals who wish to address the Board are asked to indicate their desire to speak and the topic about which they will speak. Individuals wishing to address the Board at this time will be limited to three minutes. The Board is precluded from acting on items raised during Public Comment that are not already on the agenda.  
18. Adjournment 
Description:  (*) Times are estimated.  Items on the Agenda may be taken out of order.  The Board of Trustees may combine two or more agenda items for consideration, and may remove an item from the agenda or delay discussion relating to an item on the agenda at any time. Generally speaking, the item will be heard no earlier than the time indicated.

If copies of the complete agenda (and supporting materials) are desired in advance, they may be obtained at the District Office on the Friday or Monday preceding a regular Tuesday meeting of the Board.  Please contact Caryn Harper at 775-782-5134 or Charper@dcsd.k12.nv.us.

Notice to Individuals with Disabilities:  Members of the public who require special assistance or accommodations are asked to notify the District Administration at 1638 Mono Avenue, Minden, Nevada, 89423, or by calling 782-5134, so that such notification is received at least twenty four (24) hours prior to the meeting.  In conformance with the Open Meeting Law, it is hereby noted that the agenda for the meeting of the Douglas County School Board of Trustees has been posted at the following locations:

District website:  www.dcsd.k12.nv.us
State of Nevada website:  https://notice.nv.gov
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